UC-NRLF 


REGULATIONS 

FOE  THS  00TEBMENT 
Of  THE 

UNITED  STATES 
COAST  AND  GEODETIC  SUKYEY 

.REVISED  EDITiOS  EEFECTIVE 
MAECfl  1.1921 


GIFT   OF 


Serial  No.  151 


DEPARTMENT  OF  COMMERCE 
UNITED  STATES  COAST  AND  GEODETIC  SURVEY 

E.  LESTER  JONES,  Director 


REGULATIONS  FOR  THE  GOVERNMENT 

of  the 

UNITED  STATES  COAST 
AND  GEODETIC  SURVEY 


[Revised  Edition  :  Effective  March  1, 1921] 


WASHINGTON 

GOVERNMENT  PRINTING  OFFICE 
1921 


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CONTENTS. 


Paragraph. 

Organization 1-8 

Correspondence 9-21 

Reports 22-55 

Records 56-63 

Personnel 64-141 

Vessels 142-339 

Contracts  and  other  methods  of  purchase 340-362 

Clothing  and  small  stores 363-382 

Estimates,  bonds,  allotments,  and  advances 383^110 

Pay,  subsistence,  and  allowances 411-448 

Travel 449-470 

Freight  and  express 471-481 

Accounts 482-544 

Requisitions 545-550 

Property 551-565 

Miscellaneous . 566-568 

3 


442435 


LETTER  OF  SUBMITTAL. 


DEPARTMENT  OF  COMMERCE, 
UNITED  STATES  COAST  AND  GEODETIC  SURVEY. 

Washington,  February  1,  1921. 

SIR:  There  are  submitted  herewith,  for  your  approval,  Regula- 
tions for  the  Government  of  the  United  States  Coast  and  Geodetic 
Survey. 

These  regulations  supersede  all  previous  regulations  for  the 
government  of  the  United  States  Coast  and  Geodetic  Survey,  and 
they  are  published  for  the  guidance  of  all  officers  and  employees 
of  this  Bureau. 

Respectfully,  E.  LESTER  JONES, 

*  Director. 

The  SECRETARY  OF  COMMERCE. 

Approved,  to  take  effect  March  1,  1921. 

J.  W.  ALEXANDER, 
Secretary  of  Commerce. 
4 


REGULATIONS   FOR   THE   GOVERNMENT   OF   THE 
UNITED  STATES  COAST  AND  GEODETIC  SURVEY. 


ORGANIZATION. 

1.  The  Director. — The  Director  shall  direct  and  superintend  the 
work,  he  responsible  for  its  correctness  and  fidelity,  for  the  proper 
and  economical  expenditure  of  the  appropriations  made  therefor, 
and  for  the  efficient  carrying  out  of  the  work  in  every  part.     To 
this  end  he  is  hereby  authorized  to  issue  such  instructions,  not  in 
contravention  of  law  or  of  these  regulations,  as  he  may  deem 
necessary,  and  to  enter  into  and  approve  all  contracts  and  agree- 
ments, not  otherwise  provided  for  by  law  or  regulation,  which  are 
necessary  for  the  proper  carrying  on  of  the  work. 

2.  The  Assistant  Director. — A  hydrographic  and  geodetic  engi- 
neer of  the  Survey,  who  shall  have  been  recommended  by  the  Di- 
rector and  designated  by  the  Secretary  of  Commerce  as  Assistant 
Director,  shall  perform  such  duties  as  may  be  prescribed  by  the 
Director,  and  in  the  absence  of  the  latter  shall  perform  the  duties 
of  the  Director  and  sign  as  Acting  Director. 

( a )  He  shall  be  in  charge  of  the  office  and  shall  execute  a  bond  in 
the  sum  of  $4,000  conditioned  for  the  faithful  discharge  of  his 
duties  and  the  accounting  for  and  paying  over  of  all  public  money 
coming  into  his  hands,  which  bond  shall  be  approved  by  the  Secre- 
tary of  Commerce. 

( I) )  He  shall  have  charge  of  the  office  buildings  and  be  the  cus- 
todian of  the  public  property  in  such  buildings. 

(c)  He  shall  be  responsible  for  the  safety  and  arrangement  of 
the  archives  and  property. 

(d)  He  shall  have  control  of  expenditures  on  account  of  the 
office  and  the  purchase  of  office  supplies  and  of  such  supplies  as  are 
purchased  at  the  office  for  use  in  the  field,  and  shall  receive  all 
moneys  obtained  from  the  sale  of  copies  of  records  or  charts,  pub- 
lications, and  public  property,  and  shall  forward  the  same  to  the 
Secretary  of  Commerce  in  accordance  with   Department   Regu- 
lations.    (See  par.  562.) 

5 


6  Tr.   S.    COAST  AND  GEODETIC   SURVEY. 

(3\  He  fchall  have  custody  of  all  records  of  field  work  sent  to 
the  office,  and  be  responsible  for  the  proper  preparation  of  all  re- 
plies to  such  correspondence  as  may  be  referred  to  him  or  to  the 
sections  under  his  charge. 

3.  Chief  Clerk. — He  shall  perform  such  duties  as  shall  be  as- 
signed to  him  by  the  Director  and  the  Assistant  Director. 

4.  Chief  of  the  division  of  geodesy. — The  chief  of  division  of 
geodesy  is  charged  with  the  duty  of  preparing  plans  for  field 
operations  of  triangulation,  astronomical  determinations,  precise 
leveling,  and  other  geodetic  operations,  and  shall  have  direction 
of  the  office  computations  and  discussion  of  the  results  in  connec- 
tion therewith. 

(a)  He  will  make  inspections  of  the  parties  in  the  field  under 
his  direction  and  of  the  records  and  correspondence  received  at 
the  office  from  chiefs  of  field  parties,  for  the  purpose  of  insuring 
that  the  field  operations  are  in  accordance  with  the  instructions 
issued  by  the  Director,  that  the  work  is  of  the  desired  degree  of 
accuracy,  and  that  the  proper  regard  for  economy  is  maintained. 

(&)  He  will  make  reports  of  fitness  of  all  chiefs  of  parties 
working  under  his  direction  at  the  close  of  each  field  season,  and 
perform  such  other  duties  as  may  be  assigned  to  him  from  time 
to  time. 

(c)  He  shall  act  as  Assistant  Director  in  the  absence  of  the  Di- 
rector and  the  Assistant  Director. 

5.  Chief  of  the  division  of  hydrography  and  topography. — 
The  chief  of  division  of  hydrography  and  topography  is  charged 
with  the  duty  of  preparing  plans  for  the  hydrographic  and  topo- 
graphic work  of  the  Survey. 

(a)  He  will  make  inspection  of  the  parties  in  the  field  under 
his  direction  and  of  the  records  and  correspondence  received  at 
the  office  from  the  chiefs  of  field  parties  for  the  purpose  of  insur- 
ing that  the  field  operations  are  in  accordance  with  the  Director's 
instructions,  that  the  work  is  of  the  desired  degree  of  accuracy, 
and  that  proper  regard  for  economy  is  maintained. 

(&)  He  will  make  reports  of  fitness  of  all  chiefs  of  parties 
working  under  his  direction  at  the  close  of  each  field  season  and 
perform  such  other  duties  as  may  be  assigned  to  him  from  time 
to  time. 

(c)  He  is  especially  charged  with  the  immediate  supervision 
of  all  matters  relating  to  ships  and  their  personnel. 

(d)  He  shall  have  charge  of  the  preparation  of  the  Coast  Pilot 
and  Sailing  Directions,  the  direction  of  the  tidal  and  current 
work,  and  the  preparation  of  the  Tide  Tables. 


KEGULATIONS.  7 

(e)  He  shall  act  as  Assistant  Director  in  the  absence  of  the 
Director,  the  Assistant  Director,  and  the  chief  of  the  division  of 
geodesy. 

6.  Chief  of  the  division  of  charts.— The  chief  of  the  division 
of  charts  shall  have  charge  of  the  drafting  and  preparation  of 
new  charts  from  the  results  of  the  field  work  or  from  other 
sources,  and  of  keeping  existing  charts  up  to  date  by  the  addition 
of  new  data. 

(a)  He  shall  maintain  complete  indexes  and  diagrams  of  all 
surveys,  reports  of  dangers  to  navigation,  harbor  improvements, 
and  changes  in  aids  to  navigation. 

( & )  He  shall  have  charge  of  the  engraving  of  the  copper  plates 
from  which  charts  are  printed  and  of  the  photographic  work  of 
the  Bureau. 

(c)  He  shall  direct  the  preparation  of  the  notes  for  Notices  to 
Tvlariners  and  perform   such   other  duties  as  the  Director   may 
require. 

(d)  He  shall  act  as  Assistant  Director  in  the  absence  of  the 
Director,   the   Assistant   Director,    the   chief  of  the  division   of 
geodesy,  and  the  chief  of  the  division  of  hydrography  and  topog- 
raphy. 

7.  Chief  of  the  division  of  terrestrial  magnetism. — The  chief 
of  the  division  of  terrestrial  magnetism  is  charged  with  the  duty 
of  preparing  plans  for  the  field  operations  covering  the  magnetic 
survey  and  shall  have  direction  of  the  office  computations  and 
discussion  of  the  results  of  the  magnetic  work. 

(a)  He  will  make  inspection  of  the  parties  in  the  field  under 
his  direction  and  of  the  records  and  correspondence  received  at 
the  office  from  the  chiefs  of  field  parties  for  the  purpose  of  insur- 
ing that  the  field  operations  are  in  accordance  with  the  instruc- 
tions issued  by  the  Director,  that  the  work  is  of  the  desired  degree 
of  accuracy,  and  that  proper  regard  for  economy  is  maintained. 

(&)  He  will  make  reports  of  fitness  of  all  chiefs  of  parties 
working  under  his  direction  at  the  close  of  each  field  season  and 
perform  such  other  duties  as  may  be  assigned  to  him  from  time 
to  time. 

8.  Chief  of  the  division  of  accounts. — The  disbursing  agent 
shall  be  the  chief  of  the  division  of  accounts  and,  under  the  di- 
rection of  the  Director,  shall  make  all  disbursements  of  money  on 
account  of  the  Survey,  upon  requisitions,  vouchers,  or  abstracts, 
duly  approved  by  the  Director  and  shall  render  such  accounts  and 
submit  such  statements  of  expenditures  to  the  Director  as  may  be 
required. 


8  U.   S.   COAST  AND   GEODETIC   SURVEY. 

(a)  He  shall  prepare  annually  a  statement  for  transmission 
to  the  Secretary  of  Comemrce  for  his  report  to  Congress,  as  re- 
quired by  section  264,  Revised  Statutes,  giving  the  number  and 
names  of  the  persons  employed  during  the  last  preceding  fiscal 
year  upon  the  Coast  and  Geodetic  Survey  and  business  connected 
therewith,  the  amount  of  compensation  of  every  kind,  respectively, 
paid  them,  for  what  purpose,  and  the  length  of  time  employed, 
and  shall  report  a  full  statement  of  all  other  expenditures  made 
under  the  orders  of  the  Director  of  the  Coast  and  Geodetic  Survey. 

(&)  He  shall  perform  such  other  duties  as  may  be  assigned  to 
him  from  time  to  time. 


CORRESPONDENCE. 

9.  Official  communications.— All  official  communications  sent 
to  the  office  of  the  Coast  and  Geodetic  Survey  in  Washington 
will  be  forwarded  under  cover  to  the  Director.     They  will  also 
be  addressed  to  the  Director,  except  letters  addressed  to  the  dis- 
bursing agent  and  such  as  relate  to  minor  explanations  of  work 
in  progress  by  field  parties  or  others,  which  may  be  addressed  to 
the  division  of  the  office  having  immediate  supervision  of  such 
work. 

(a)  All  official  mail  of  any  character  sent  from  the  office  to 
any  officer  or  employee  in  the  field  or  office,  or  any  field  station, 
shall  be  transmitted  to  him  through  the  chief  of  party,  chief  of 
division,  or  officer  in  charge  of  the  office  or  field  station,  as  the 
case  may  be,  except  communications  from  the  disbursing  agent 
relating  to  accounts. 

(&)  All  official  mail  from  any  officer  or  employee  in  the  field 
or  office  or  any  field  station  addressed  to  the  Director  shall  be 
forwarded  through  the  chief  of  party,  chief  of  division,  or  officer 
in  charge  of  office  or  field  station,  as  the  case  my  be,  and  all  com- 
munications thus  forwarded  shall  be  so  noted  upon  their  face 
with  indorsement  of  approval  or  disapproval  or  other  recommenda- 
tion, with  signature  and  date. 

(c)  Each  communication  shall  refer  to  but  one  subject.  Para- 
graphs in  long  letters  dealing  with  several  phases  of  the  subject 
and  which  are  likely  to  be  referred  to  in  the  future  should  be 
numbered.  Abbreviations  of  words  should  be  avoided  in  all 
official  letters. 

10.  Transmitting-    letters. — Every    transmitting    letter    must 
specify  in  detail  every  article  sent.     Of  each  book  or  cahier  of 
records  the  general  contents  must  be  stated ;  the  character  and 
limits  of  each  topographic  or  hydrographic  or  other  sheet,  with 
accompanying  descriptive  report;   of  each  instrument,  its  char- 
acter, and  number ;  and  so  on  for  every  item  sent.     No  other  mat- 
ter must  be  mentioned  in  the  transmitting  letter. 

(a)  Form  No.  14  will  be  used  for  transmitting  inventories  of 
general  property,  instruments,  and  books. 

9 


10  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(6)  Form  No.  412,  which  must  be  transmitted  in  duplicate, 
will  be  used  for  transmitting  shipments  to  the  Washington  office. 
( See  par.  477. ) 

11.  Requisition  for  funds. — Form  No.  13^  will  be  used  in  mak- 
ing request  for  funds  for  public  expenditures.     In  making  requisi- 
tions for  funds  chiefs  of  party  must  till  in  the  statement  on  Form 
13*,  both  as  to  estimated  expenditures  and  funds  on  hand,  and 
dates  must  be  used  in  giving  the  period  the  requisition  is  intended 
to  cover.     A  failure  to  furnish  this  information  will  necessitate 
the  requisition  being  returned  to  supply  same.     (See  par.  547.) 

12.  Transfer   of  accounts. — When   officers,   whose  salaries   or 
subsistence  are  paid  by  chiefs  of  parties,  are  transferred  from  one 
party  to  another  in  the  field,  or  to  the  office,  Form  327  shall  be 
used  in  correspondence  relating  to  the  state  of  said  officer's  account 
and  in  reporting  said  officer's  arrival  at  his  new  assignment  of 
duty.    This   form   must   be  prepared   in   duplicate,   the  original 
mailed  to  the  person  to  whom  addressed,  and  the  duplicate  de- 
livered to  the  officer  transferred  to  be  presented  when  reporting  to 
his  new  assignment. 

13.  Telegrams. — Telegrams  should  not  be  sent  where  communi- 
cation by   mail   will   answer   the  purpose.    Telegrams   must  be 
worded  briefly,  omitting  all  words  not  essential  to  a  clear  under- 
standing.    As  addresses  and  signatures  are  paid  for,  they  must 
be   brief,   omitting   initials   unless   necessary.     "  Director,    Coast 
Survey,  Washington,"  is  a  sufficient  address ;  the  letters  "  D.  C." 
are  to  be  omitted.     Telegrams  sent  to  or  from  the  office  by  officers 
and  employees,  on  official  business,  do  not  require  prepayment. 
Such  service  is  paid  for  at  the  office.    Night  telegrams  should  be 
used  whenever  no  delay  in  delivery  will  result  from  their  use. 
Form  511  (telegram)  and  Form  511a  (confirmation  of  telegram) 
are  provided  for  use  outside  of  the  Washington  office. 

14.  Cable  messages. — For  cable  messages  the  War  Department 
or  Western  Union  code  should  be  used.    The  cable  code  address 
of  the  office  is  "  Coast,  Washington." 

15.  Official  indorsement. — The  words  "  Official  business,  Coast 
and  Geodetic  Survey,"  should  be  written  on  all  official  telegrams 
before  presenting  them  to  the  agent  for  transmission,  but  these 
words  should  be  so  writen  as  to  indicate  clearly  that  they  are 
not  a  part  of  the  message. 

16.  Application  for  leave  by  telegraph. — Telegrams  relating 
to  applications  for  leave  of  absence,  or  granting  same,  are  not 
considered  as  "  official  "  business. 


REGULATIONS.  11 

17.  Copies  of   telegrams    as    subreceipts. — Charges   for   tele- 
graphic services  (not  provided  for  in  par.  13)  must  be  at  Govern- 
ment rates  and  must  be  accompanied  by  copies  of  the  telegrams ; 
or  the  names  of  places  from  and  to  which  sent,  and  the  number 
of  words,  must  be  stated  in  the  voucher.    In  the  latter  case  it 
must  be  clearly  shown,  by  brief  descriptive  reference,  that  the 
telegraphic  service  was  on  official  business. 

18.  Telegraph  rates. — When  it  is  necessary  to  prepay  a  tele- 
gram and  in  doubt  as  to  the  correct  rate  charged  for  an  official 
message  the  person  sending  the  message  should  request  permis- 
sion to  consult  the  printed  schedule  on  file  with  the  telegraph 
agent. 

19.  Addresses. — The  residence  address  of  all  officers  and  em- 
ployees of  the  Service  while  in  the  office,  and  the  mail,  telegraph, 
and  express  address  of  all  officers  when  absent  from  the  office,  on 
official  business  or  otherwise,  must  be  reported  to  the  office  either 
by  letter  or  on  the  card  (Form  No.  342,  "  Notice  of  change  of  ad- 
dress") provided  for  that  purpose.     This  is  necessary  to  insure 
safe  and  prompt  transmittal  of  mail.     Each  change  of  address 
should  be  reported  promptly  and  in  advance. 

(a)  In  order  to  facilitate  the  forwarding  of  official  and  per- 
sonal mail  by  the  inspectors  of  the  various  field  stations,  each 
employee  of  the  Coast  and  Geodetic  Survey  operating  in  any  par- 
ticular district  should  send  to  the  inspector  of  that  district,  as  well 
as  to  the  office  in  Washington,  a  change  of  address  card  whenever 
he  moves  his  headquarters. 

20.  Registered     mail. — Important     documents,     records,     and 
papers  shall  be  forwarded  by  registered  mail  and  registry  receipt 
requested.     (See  also  under  "Records.") 

21.  Courtesy  in   correspondence. — Official  correspondence  be- 
tween officers  of  the  Coast  and  Geodetic  Survey  and  with  officials 
of  other  branches  of  the  public  service  and  with  the  public  must 
be  courteous  in  tone  and  free  from  any  expression  of  a  personal 
nature,  but  courtesy  shall  be  indicated  by  the  substance  and  feel- 
ing expressed  rather  than  by  mere  polite  phrases  and  formulas. 


REPORTS. 

22.  Report   of  season's  work. — Chiefs  of  parties  and   others 
intrusted  with  the  charge  of  a  party  or  the  direction  and  execu- 
tion of  any  work  of  the  Survey  must  make  a  detailed  report  to 
the  Director,  covering  each  specific  work  executed,  as  soon  as 
practicable  after  said  work  is  completed,  and  in  no  case  later 
than  one  month.     This  report  should,  where  necessary,  in  such 
cases  as  hydrography,  topography,  and  triangulation,  be  accom- 
panied by  a  progress  sketch,  drawn  to  a  suitable  and  convenient 
scale,  showing  the  character,  location,  and  extent  of  the  work 
accomplished.     For  rules  governing  the  preparation  of  progress 
sketches  see  General  Instructions  for  Field  Work.     The  date  of 
beginning  and  ending  field  work  should  be  stated.     The  general 
organization  of  the  party  should  be  stated,  including  a  list  of  all 
official  members  thereof,  with  a  statement  of  the  general  capacity 
in  which  each  was  employed.     A  table  of  statistics,  showing  a 
summary  of  the  results  obtained,  should  also  be  given  (Form  21 )» 
It  is  also  desirable  to  include  in  these  reports  brief  remarks  rela- 
tive to  the  methods  employed  in   executing  the  work  reported 
upon.     When  the  work  of  a  field  party  is  continuous  from  July  1 
to  December  31  a  report  of  progress  shall  be  made  on  the  latter 
date  if  there  is  no  immediate  prospect  of  completing  the  work 
assigned.     Recommendations  upon  methods  of  field  work  should 
be  made  the  subject  of  a  separate  communication.     All  reports 
and  official  correspondence  should  be  on  standard-size  paper.     If 
the  field  season  covers  parts  of  two  fiscal  years,  the  statistics  for 
each  year  should  appear  separately,  as  near  as  practicable. 

23.  Annual  reports. — Chiefs  of  parties,   commanding  officers, 
and  others  intrusted  with  the  charge  of  a  party  or  the  direction 
and  execution  of  any  work  of  the  Survey  will  mail  to  the  Director, 
as  soon  after  July  1  as  possible  and  not  later  than  July  31,  a 
report  upon  the  work  executed  by  them  or  under  their  direction 
during  the  fiscal  year  ending  June  30  previous,  and  no  other  work 
shall  be  allowed  to  interfere  with  this  requirement.     This  report 
should  contain  a  statement  of  all  work  accomplished  during  the 
year. 

12 


REGULATIONS.  13 

In  making  up  the  annual  report  much  time  and  needless  repeti- 
tion can  be  saved  by  reference  to  previous  special  or  season's 
reports  during  the  year ;  these  must  not  be  repeated.  The  annual 
report  should  be  supplemented  by:  (a)  A  table  of  statistics, 
giving  a  summary  of  the  results  obtained  (on  Form  21).  This 
can  be  omitted,  except  by  reference,  if  previously  reported,  (b) 
An  abstract  of  occupation  of  the  chief  of  party  for  the  entire  year, 
giving  dates  only  when  general  character  of  occupation  changed 
and  stating  explicitly  dates  of  beginning  and  ending  field  work. 

24.  Personal  reports. — All  commissioned  officers  and  members 
of  the  field  force  who  hold  appointments  by  the  Secretary  must 
submit   monthly   to   the  Director   a    report   of  personal    occupa- 
tion for  the  month  on  Form  19a.     On  the  reverse  side  of  this  form 
a  detailed  statement  of  occupation  should  be   made.     Personal 
reports  of  members  of  a  party  must  be  approved  by  the  chief  of 
party  or  officer  having  direct  administrative  supervision  of  the  work 
before  transmission  to  the  Director.     They  should  be  transmitted 
with  the  salary  vouchers  or  pay  accounts  but  must  not  be  so 
folded  in  as  to  be  overlooked  upon  receipt  at  the  office.     The  pay 
accounts  of  officers  will  not  be  settled  until  the  personal  reports 
are  received. 

25.  Descriptive    reports. — Chiefs    of   parties    will    submit    de- 
scriptive reports  with  all  sheets  of  hydrographic  or  topographic 
work  executed  by  them  or  under  their  charge,  in  accordance  with 
the  rules  prescribed  for  such  reports  under  this  title  in  General 
Instructions  for  the  Field  Work.     Such  reports  shall  accompany 
each  sheet  when  transmitted  to  the  office,  or  the  reasons  be  clearly 
stated  in  the  transmitting  letter  for  the  delay  or  omission. 

26.  Report    of    records. — All    persons    having   charge   of   field 
work  will,  at  the  close  of  each  season's  work,  report  to  the  Director 
if  they  have  on  hand  from  past  seasons  any  records  of  field  work, 
computations    or    original    hydrographic,    topographic,    or    other 
sheets,  either  complete  or  incomplete,  or  if  they  have  deposited 
in  the  archives  any  incomplete  records  or  sheets,  giving  a  list  of 
the  same  and  an  estimate  of  the  time  required  for  the  completion  of 
each. 

27.  Report  of  fitness  of  officers. — Chiefs  of  parties  and  com- 
manding officers  will  forward  to  the  Director,  promptly  at  the  close 
of  each  season's  field  or  office  work,  or  when  an  officer  is  detached 
or  transferred,  or  when  the  chief  of  party  is  relived  by  another 
officer,  and  at  such  other  times  as  the  Director  may  require,  a 
report  upon  the  fitness  of  all  officers  under  their  charge  and  direc- 
tion, as  prescribed  by  Form  No.  218.    This  report  will  also  apply 


14  U.   S.   COAST  AND  GEODETIC   SURVEY. 

to  those  temporary  employees  whose  qualifications  it  is  desirable 
to  call  to  the  attention  of  the  Director.  These  reports  form  a 
part  of  the  official  records  of  the  Director's  office,  and  they  should 
be  made  to  give  the  required  information  in  a  true  and  impartial 
manner. 

When  reports  are  unfavorable  to  any  officer,  the  Director  will 
communicate  with  the  chief  of  party  with  a  view  to  rectifying  the 
deficiencies  of  the  officer  reported  upon. 

28.  Monthly  report  and  journal   of  field  party. — All  chiefs 
of  parties  charged  with  the  execution  of  field  work  of  the  Survey 
must  mail  to  the  Director,  not  later  than  the  10th  of  each  month, 
a  report  and  daily  journal  of  occupation  of  the  party  under  their 
charge  during   the  preceding   month.     For   this  purpose   Forms 
Nos.  20,  20a,  or  20b,  "  Monthly  report  and  journal  of  field  work, 
etc.,"  shall  be  used,  and  persons  making  out  reports  should  fill  in 
the  various  details  noted  thereon,  so  far  as  circumstances  will 
permit. 

(a)  During  the  progress  of  combined  operations  the  chief  of 
party  will  mail  a  brief  summary  of  the  work  accomplished  during 
the  month  which  must  reach  the  office  by  the  end  of  the  month. 
He  will  also  forward  after  the  close  of  each  month  a  sketch  of 
the  work  accomplished  on  a  scale  suitable  for  transfer  to  a  chart 
of  the  area  of  operations. 

29.  Monthly  statement   of  expenses. — This  report  on  Form 
474a,  shall  be  forwarded  by  all  chiefs  of  party  monthly  and  within 
five  days  after  the  end  of  the  month.    The  provisions  of  para- 
graphs 2,  3,  and  4  on  the  back  of  this  form  must  be  strictly  com- 
plied with,  in  order  that  the  funds  of  the  Bureau  may  be  most 
efficiently  utilized.    The  monthly  statement  of  balances  on  Form 
474  shall  be  forwarded  to  the  chief  of  party  as  soon  as  possible 
after  the  receipt  of  Form  474a  at  the  office. 

30.  Report  of  receipt  of  orders  or  instructions. — When  any 
officer  of  the  Survey  receives  orders  changing  his  duties  he  shall 
inform  the  Director  promptly  in  writing,  as  follows : 

(a)  Of  the  receipt  of  his  orders  and  probable  date  of  departure 
in  obedience  therewith. 

(5)  Of  the  date  of  his  arrival  at  destination  and  assuming 
his  new  duties,  with  the  actual  date  he  relinquished  his  former 
duty  (Form  423).  Chiefs  of  parties  will  see  that  this  require- 
ment is  complied  with. 

31.  Officers  reporting-  at  Washing-ton  office, — When  any  officer 
arrives  at  Washington,  D.  C.,  he  will  report  within  24  hours  at 
the  office  of  the  chief  clerk  and  register  the  date  of  his  arrival, 


REGULATIONS.  1 5 

the  vessel  or  party  from  which  detached,  and  address  while  in 
Washington ;  also  when  detached  from  the  office  will  register  the 
date  of  detachment,  date  of  instructions  for  travel,  and  field  ad- 
dress. 

3£.  Report  of  injury. — Immediate  report  of  all  cases  of  injury 
incurred  in  line  of  duty  and  resulting  in  any  loss  of  time  or  any 
medical  treatment  must  be  reported  on  forms  provided  for  the 
purpose,  through  the  Director  to  the  Federal  Compensation  Com- 
mission. (See  Forms  CA1,  CA2,  CAS,  CA4,  and  CAS.)  The  term 
"  injury  "  covers  not  only  accidents  as  ordinarily  defined  but  also 
any  bodily  injury  or  disease  due  to  the  performance  of  duties  and 
causing  incapacity  for  work.  Chiefs  of  party  who  have  cases 
concerning  which  they  are  doubtful  must  fill  out  the  forms  and 
forward  them  to  the  Director. 

(a)  Notice  of  injury. — Form  CA1  shall  be  submitted  by  the  in- 
jured employee,  or  some  one  in  his  behalf,  to  the  chief  of  party 
within  48  hours  after  the  injury.  This  form,  when  completed, 
may  be  delivered  personally  or  mailed  to  the  chief  of  party. 

(&)  Report  of  injury. — Form  CA2  shall  be  submitted  by  the 
chief  of  party  to  the  Director  promptly  after  an  injury. 

(c)  Report  of  termination  of  total  or  partial  disability. — Form 
CAS  shall  be  forwarded  by  the  chief  of  party  to  the  Director  as 
soon  as  disability  from  injury  terminates.    This  form  shall  be 
submitted  for  each  injury  resulting  in  any  disability,  whether  or 
not  the  employee  makes  claim  for  compensation. 

(d)  Report  of  death. — Lower  half  of  Form  CAS  shall  be  accom- 
plished by  the  chief  of  party  in  case  of  death  resulting  from  an  in- 
jury sustained  while  in  the  performance  of  duty.     If  death  results 
immediately,  or  if  no  report  of  injury  has  previously  been  submitted 
such  report,  on  Form  CA2,  must  be  forwarded  with  said  report  of 
death  (Form  CAS). 

(e)  Claim  for  compensation  on  account  of  injury. — Form  CA4 
shall  be  submitted  through  the  chief  of  party  to  the  Director 
within  60  days  after  the  injury  causing  disability  for  more  than 
three  days.     If  this  claim  is  not  filed  within  60  days  after  injury, 
a  written  explanation  must  be  appended.    The  oath  on  this  form 
must  be  acknowledged  before  an  officer  having  a  seal,  unless  it  is 
impossible  to  do  so. 

(f)  Claim  for  compensation  on  account  of  death. — Form  CAS 
shall  be  submitted  through  the  chief  of  party  to  the  Director 
within  one  month  after  death  occurs.     If  not  so  submitted,  an 
explanation  of  the  delay  must  accompany  the  claim.    The  oath 


16  U.   S.   COAST  AND  GEODETIC   SURVEY. 

on  this  form  must  be  acknowledged  before  an  officer  having  a 
seal,  unless  it  is  impossible  to  do  so.  ( See  par.  77. ) 

33.  Monthly  purchase  list. — With  each  set  of  original  accounts. 
or  vouchers  sent  to  the  office  for  settlement,  chiefs  of  parties  will 
transmit  upon  a  separate  sheet  (Form  No.  43)  a  list  of  all  items 
charged  for  in  the  accounts.    This  list  will  be  checked  by  the  dis- 
bursing officer,  and  the  articles  charged  for  on  the  inventories 
of  the  persons  concerned.    Articles  in  the  nature  of  supplies  which 
will  soon  be  consumed  may  be  marked  "  expended  "  on  the  list,  and 
need  not  be  entered  on  the  inventories.     The  provisions  of  this 
paragraph  also  apply  to  supplemental  accounts.     (See  pars.  511 
and  553.) 

34.  Storage  reports. — Forms  Nos.  46  and  46a  will  be  used  in 
reporting  storage  of  all  classes  of  public  property.    Each  pack- 
age, box,  or  bundle  must  be  numbered  and  a  list  of  its  contents 
given.     (See  par.  563.) 

(a)  This  report  is  to  be  made  at  the  time  said  articles  are 
stored,  or  when  articles  are  withdrawn  from  storage,  or  when 
the  place  of  storage  is  changed.  When  no  storage  or  change  of 
storage  occurs  during  any  month,  that  fact  must  be  reported 
on  Form  No.  46,  at  the  close  of  each  month,  and  with  the  addi- 
tional statement  that  "  Property  as  per  itemized  report  of , 

19 — ,  remains  on  storage  unchanged  " ;  and  such  report  must  con- 
tinue to  be  made  monthly  as  long  as  said  person  remains  respon- 
sible for  the  articles  in  storage. 

(&)  In  storing  property  special  care  should  be  given  to  pack- 
ing and  listing  important  articles,  instruments  especially,  in  num- 
bered packages,  in  such  a  way  that  when  required  they  may  be 
readily  withdrawn  from  storage  and  shipped  to  the  office  or 
elsewhere  by  sending  the  necessary  directions  and  package  number 
to  the  custodian. 

(c)  Reports  must  show  date  and  place  of  storage,  with  whom 
stored,  rate  of  storage,  and  whether  to  be  paid  monthly  or  quar- 
terly.    Form  No.  15  (storage  receipt)  properly  filled  out  and  duly 
signed  by  the  chief  of  party  and  custodian  of  the  property  must 
also  accompany  the  storage  report.     Form  No.   15  will  not   be 
required  when  property  is  stored  in  a  field  station  or  other  store- 
house of  the  Survey,  or  in  storerooms  of  another  department  or 
bureau  of  the  Federal  Government. 

(d)  No  person  shall  store  property  of  any  kind  at  Government 
expense  until  he  has  received  authority  from  the  Director  to  do  so. 
(See  par.  563.) 


REGULATIONS.  17 

35.  Beport  of  horses  and  mules. — The  chief  of  every  party  for 
the  work  of  which  horses  or  mules  are  purchased  must,  at  the 
end  of  each  field  season,  promptly  report  to  the  Director  the 
number  and  class  of  all  animals  on  hand,  with  the  value  in  the 
open  market  of  each  animal,  the  cost  of  keeping  each  per  month 
on  pasturage  or  otherwise  during  the  nonfield  season,  and  shall 
also  submit  such  recommendation  in  reference  thereto  as  may  be 
deemed  advisable.    It  shall  also  be  the  duty  of  the  chief  of  party 
at  the  close  of  each  season,  and  upon  the  approval  of  the  Director, 
to  sell  to  the  best  advantage  every  animal  not  necessary  or  fit 
for  future  use. 

36.  Beport  of  unserviceable  property. — Chiefs  of  parties  and 
other  concerned  must  bear  in  mind  that  no  survey  property  of 
any  kind  should  be  put  in  storage  simply  for  the  purpose  of  get- 
ting it  off  their  hands  and  where  there  is  a  probability  that  it 
would  remain  in  storage  indefinitely  or  for  a  long  period  of  time. 
Whenever  an  officer  in  the  field  has  charge  of  property  that  he 
no  longer  needs  in  the  prosecution  of  his  work,  or  that  he  con- 
siders valueless  to  the  service,  he  should,  sufficiently  in  advance, 
advise  the  office  concerning  said  property  and  request  instructions 
for  its  disposition.     (See  pars.  556  and  558b.) 

37.  Report  of  clothing  and  small  stores. — All  purchases  of 
clothing  and  small  stores  must  be  reported  immediately  upon  re- 
ceipt of  same   (Form  233),  with  the  cost  price  of  each  article 
purchased.    This  applies  to  purchases  made  in  the  open  market 
as  well  as  from  the  Navy  Department.     (See  par.  365.) 

(a)  Purchases  shall  not  be  in  excess  of  the  quantity  required 
to  last  until  there  is  another  opportunity  to  purchase.  Overstock- 
ing is  to  be  carefuly  avoided.  Rubber  goods,  oiled  clothing,  and 
similar  articles  of  a  perishable  nature  may  be  purchased  only  in 
quantities  for  which  there  is  an  immediate  demand,  and  shall  not 
be  carried  in  stock. 

38.  Report   of   issues. — Report  of  clothing   and   small   stores 
issued  during  the  month  must  be  made  monthly  on  Form  No.  233, 
and  mailed  in  advance  of  the  monthly  pay  rolls.     If  no  issue 
occurs  during  the  month,  that  fact  will  be  noted  on  the  face  of 
Form  No.  233  and  the  proper  statement  of  account  will  be  made 
on  the  back  of  the  form.    The  report  will  then  be  signed  and  for- 
warded in  the  usual  way.     (See  par.  370.) 

39.  Report  of  inventory  board. — At  the  end  of  each  quarter 
the  commanding  officer  shall  forward  to  the  office,  on  Form  233a, 
the  report  of  a  board  of  officers,  appointed  by  himself,  to  inven- 

33379°— 21 2 


18  U.   S.   COAST  AND   GEODETIC   SURVEY. 

tory  the  clothing  and  small  stores  on  hand,  which  report  shall 
state  whether  the  articles  on  hand  agree  with  the  issuing  officer's 
book  account,  and  if  not,  shall  specify  the  discrepancies  found. 
(See  par.  371.) 

40.  Report  of  audit  of  mess  accounts. — At  the  end  of  each 
month  it  shall  be  the  duty  of  the  commanding  officer  to  appoint 
a  board  of  three  officers  to  examine  and  audit  the  accounts  of  the 
various  messes,  and  he  shall  forward  their  report  to  the  office 
promptly.     If  any  irregularities  or  unusual  charges  are  found  in 
the  accounts,  a  full  statement  in  regard  to  them  must  accom- 
pany the  report,  together  with  a  statement  of  the  commanding 
officer's  action  in  reference  to  their  adjustment.     Form  No.  345. 
"  Statement  of  mess  accounts,"  will  be  used  for  this  report,  and 
the  directions  printed  on  the  back  thereof  must  be  complied  with. 

41.  Report  of  inspection. — Commanding  officers  will  transmit 
to  the  office,  at  the  close  of  the  season,  when  the  vessel  is  put  in 
commission,  when  the  vessel  is  put  out  of  commission,  upon  the 
completion  of  extensive  repairs,  and  as  soon  after  the  close  of 
each  quarter  as  practicable,  a  report  of  inspection  of  the  vessel 
under  his  command,  in  accordance  with  the  requirements  of  Form 
No.  217,  "Inspection  of  vessel."     This  report  will  include  that 
of  the  engineer  in  charge  of  the  vessel's  machinery,  which  must  be 
approved  by  the  commanding  officer.    This   report  should  also 
state  any  other  facts  (not  embraced  in  the  printed  questions)  in 
reference  to  the  vessel's  condition  which  the  commanding  officer 
considers  necessary  to  call  to  the  attention  of  the  office.    A  copy 
of   each    report   must   be   retained   aboard    ship   for   convenient 
reference. 

42.  Conduct  report  of  seamen  sent  to  hospitals. — Form  No. 
214,  properly  filled  out  and  signed  by  the  commanding  officer,  will 
be  sent  to  the  medical  officer  in  charge  of  the  United  States  ma- 
rine hospital  to  which  a  seaman  is  transferred   for  treatment. 
When  a  patient  is  discharged  from  the  hospital,  or  dies,  or  de- 
serts, the  medical  officer  in  charge  of  the  hospital  will  return  this 
form  (No.  214)  to  the  commanding  officer  of  the  vessel  where  the 
man's  pay  account,  etc.,  are  kept,  and  said  commanding  officer 
will  enter  this  conduct  report  on  the  man's  shipment  record  ( ship's 
file  copy)  in  the  same  manner  that  entries  are  made  in  the  trans- 
fer of  men  from  one  ship  to  another. 

43.  Report  of  men  sent  to  hospitals. — Whenever  a  patient  is 
sent  to  a  hospital,  the  commanding  officer  will  immediately  for- 
ward a  report  on  Form  495  to  the  Director,  giving  the  name, 
rating,  pay  of  patient,  date  of  removal  to  hospital,  name  of  hos- 


REGULATIONS.  19 

pita],  and  the  disease  or  injury  from  which  the  patient  is  suffer- 
ing. This  information  will  also  be  noted  in  the  ship's  log  and  in 
the  medical  journal,  and  will  be  reported  by  the  medical  officer 
in  his  quarterly  abstract  of  patients  (Form  No.  235). 

44.  On  discharge  from  hospital. — When  the  patient  has  re- 
turned from  the  hospital  to  the  vessel,  the  commanding  officer 
shall  immediately  forward  a  report  on  Form  495  to  the  Director, 
giving  the  name  of  the  hospital,  the  date  the  patient  was  admitted, 
the  date  discharged,  and  the  number  of  days  and  thirds  of  a  day 
during  which  his  ration  ceases  on  the  ship.     This  information 
will  also  be  entered  in  the  ship's  log  book  and  in  the  medical 
journal. 

45.  Report  of  shipment  of  men. — Immediately  upon  the  ship- 
ment of  a  man  a  report  of  such  shipment  on  Form  416  shall  be 
forwarded  to  the  office.    At  the  end  of  each  month  the  shipping 
articles  (Form  366)  containing  the  names  and  description  of  all 
men  shipped  during  the  month,  shall  be  forwarded  to  the  office 
by  the  commanding  officer.    This  report  should  also  be  forwarded 
before  leaving  port  on  a  voyage. 

46.  Report  of  transfers. — The  transfer  of  a  member  of  the 
crew  can  be  made  only  upon  authority  of  the  Director,  except 
in  Alaska  and  the  insular  possessions,  where  the  interests  of  the 
work  may  require  immediate  action.    In  all  cases  of  transfer  a 
"Notice  of  transfer"  (Form  No.  211)  shall  be  forwarded  by  the 
commanding  officer  making  the  transfer,  to  the  commanding  officer 
receiving  the  person,  and  the  latter  officer  must  sign  and  forward 
it  to  the  Director  when  the  person  has  been  received  on  board. 
(See  par.  96.)  . 

47.  Report  of  changes  in  officers  and  crew,  and  of  passengers 
carried. — Commanding  officers  must  mail  to  the  Director,  on  Form 
365,  at  the  end  of  each  month  and  also  before  the  vessel  leaves  port 
on  a  voyage,  a  report  of  changes  that  have  occurred  among  the 
officers  and  crew  since  the  last  report,  such  as  changes  in  ratings, 
desertions,  shipments,  discharges,  etc.,  also  the  name  and  official 
designation  or  personal  relation  of  passengers  carried  and  ports 
of  embarkation  and  destination.     The  report  is  to  be  forwarded 
whether  changes  have  occurred  or  not.     Read  carefully  the  in- 
structions on  the  back  of  the  form. 

48.  Discharges. — Discharges  (Form  364)  must  be  noted  on  the 
shipping  articles  (ship's  file  copy)  and  a  duplicate  of  each  "Dis- 
charge" must  be  sent  to  the  office.     A  discharge  must  be  given 
and  a  signed  duplicate  must  be  sent  to  the  office  at  the  termina- 
tion of  enlistment,  even  though  the  man  is  immediately  reshipped. 


20  U.   S.   COAST  AND  GEODETIC   SURVEY. 

The  descriptive  list  and  service  record  of  the  man   (Form  215) 
should  be  sent  in  with  the  duplicate  discharge. 

49.  Report  of  rejection  and  waiver  of  disability. — Form  No. 
220,  properly  filled  out,  signed  by  the  examining  surgeon,  and  in- 
dorsed by  the  commanding  officer,  is  to  be  forwarded  to  the  Di- 
rector for  his  action,  in  cases  of  desirable  men  whose  physical 
defects  debar  them  under  the  rules  governing  medical  examina- 
tion, but  who  are  entitled  to  consideration  on  account  of  previ- 
ous service,  and  whose  physical  defects  will  not  prevent  them 
from  performing  the  duties  of  their  intended  ratings. 

50.  Report  to  prevent  reshipping-  a  man. — In  all  cases  where 
a  man  is  undesirable,  by  reason  of  desertion,  incompetency,  in- 
aptitude for  the  service,  dishonorable  or  bad-conduct  discharge, 
Form  226  must  be  filled  out  and  sent  to  the  Director,  the  district 
inspectors,  and  to  the  commanding  officers  of  each  of  the  vessels 
of  the  Survey. 

51.  Report  of  vessel  laid  up. — When  a  vessel  is  laid  up  the 
commanding  officer  will  report  to  the  office  the  general  condition 
of  the  vessel,  amount  required  for  repairs,  the  exact  locality  of 
her  moorings,  the  condition  and  disposition  of  her  boats  and  equip- 
ment, and  the  name  of  the  ship  keeper,  etc.     He  will  instruct  the 
ship  keeper  that  he  is  responsible  for  all  stores  and  property 
under  his  charge,  as  well  as  for  the  safety  of  the  vessel.    The 
dates  when  vessels  are  placed  in  commission  and  when  laid  up 
should  be  promptly  reported  to  the  office. 

52.  Medical   officer's   season's   report. — At  the  close  of  each 
cruise  each  medical  officer  shall  transmit  to  the  Director,  through 
the  commanding  officer,  a  report  which  shall  contain  an  abstract 
of  his  medical  journal  during  the  cruise,  and  also  any  items  of 
professional  interest   observed   during  the  voyage.     This   report 
should  also  include  any  notes  which  he  may  have  made  on  the 
sanitary  conditions,  natural  history  and  the  abundance  and  phys- 
ical properties  of  the  water  supply  of  the  regions  visited.     ( See  par. 
303.) 

53.  Morning  report  of  sick. — The  medical  officer  of  each  vessel 
shall  report  daily  before  10  a.  m.  to  the  commanding  officer,  and 
through  the  executive  officer,  the  names,  rating,  and  condition  of 
all  persons  who  are  sick  and  unfit  for  regular  duty.     Form  No. 
242  will  be  used  for  this  report.     (See  par.  298.) 

54.  Coal  reports. — The  chief  engineer  shall  report  to  the  com- 
manding officer  daily  on  Form  61  the  amount  of  coal  received  or 
consumed  during  the  last  24  hours  and  the  amount  of  coal  re- 
maining in  the  bunkers. 


REGULATIONS.  21 

55.  Reports  and  returns  required  of  field  officers. — To  assist 
those  concerned  in  the  matter  of  the  regular  transmission  of  the 
forms,  reports,  and  returns  required,  there  is  given  below  a 
classified  list  of  the  titles  and  numbers  of  these  forms,  arranged 
according  to  the  intervals  of  transmission.  All  officers  are  ex- 
pected to  consult  this  list  and  assure  themselves  that  the  reports 
and  returns  are  submitted  as  required  by  the  regulations. 

(a)  Whenever  notice  is  published  that  the  old  edition  of  any  of 
these  forms  has  been  canceled  a  requisition  should  be  made  im- 
mediately for  sufficient  copies  of  the  new  forms  and  upon  receipt 
of  these  forms  the  old  ones  must  be  destroyed. 

QUADRENNIAL. 

Bond  of  chief  of  party  (par.  401). 

ANNUAL. 

Abstract  of  occupation  (par.  23). 

Inventories  of  instruments,  general  property,  medicines, 

and  books,  Forms  14, 14a,  18, 18a,  and  55  (par.  564). 
Progress  sketches  (par.  22). 
Report  (par.  23). 
Statistical  report,  Form  21  (pars'.  22,  23). 

SEMIANNUAL. 

Progress  sketches  (pars.  22,  23). 
Abstract  of  occupation  (par.  23). 
Statistical  report,  Form  21   (pars.  22,  23). 

QUARTERLY. 

Checks,   canceled   and  mutilated    (par.   490). 

Clothing    and    small    stores,    statement    of,    Form  233a 

(pars.  39,  371). 
Inspection  of  vessel,  Form  217  (par.  41). 

MONTHLY. 

Accounts  for  party,  forms  as  per  requisition  (par  491). 
Brief  summary  of  work  accomplished  during  months,  to  be 
forwarded  so  as  to  reach  office  before  end  of  month. 


22  U.   S.   COAST  AND  GEODETIC   SURVEY. 

Clothing  and  small  stores : 

Issues,  Form  233  (pars.  38,  370). 
Purchases,  Form  233  (par.  37). 

Mess  accounts,  Form  345  (par.  40). 

Personal  report,  Form  19a  (par.  24). 

Purchase  list,  Form  43  (pars.  33,  511,  553). 

Report  of  changes,  Form  365  (par.  47). 

Report  and  journal,  Forms  20,  20a,  20b  (par.  28), 

Schedule  of  work,  Forms  20,  20a,  20b  (par.  28). 

Shipping  articles,  Form  366   (par.  45). 

Statements  of  expenses,  Form  474a  (par.  29). 

Storage  report,  Forms  46,  46a  (par.  34a). 

BEGINNING  OF   SEASON. 

Estimate  of  expenses  (par.  383). 

BEFORE  END  OF  SEASON. 

Estimates  for  repairs,  Forms  1,  la  (par.  389). 

END  OF   SEASON. 

Condition  of  vessel  (par.  41). 

Descriptive  reports  (par.  25). 

Fitness  of  officers,  Form  218  (par.  27). 

Natural  history  of  places  visited  (pars.  52,  303). 

New  regions  (pars  52,  303). 

Original  sheets   (par.  26). 

Progress  sketches  (par.  22). 

Inspection  of  vessel,  Form  217  (par.  41). 

Report  of  records  (par.  26). 

Report  of  work  (par.  22). 

Sanitary  conditions  of  places  visited  (par.  52). 

Storage  receipts,  Form  15  (par.  563g). 

Storage  reports,  Forms  46,  46a  (par.  34). 

Statistical  report,  Form  21  (par.  22). 

OCCASIONALLY. 

Address,  notice  of  change  of,  Form  342  (par.  19). 
Absence : 

Annual  or  sick  (pars.  110,  111). 

From  field  of  duty  (par.  75). 


REGULATIONS.  23 

Accident  or  damage: 

Report  of  (par.  239). 

Shipwreck  or  collision    (par.  238). 
Discharge  of  member  of  crew: 

Duplicate  of  discharge,  Form  364  (par.  48). 

Service  record,  Form  215  (par.  48). 

Injury:  Forms  CA1,  CA2,  CA3,  CA4,  and  CAS  (par.  32). 
May  and  June  of  each  year : 

Statement  of  expenses,  paragraphs  3  and  4  on  back 
of  Form  474a  (par.  29). 

Estimate  of  expenses,  paragraph  2  on  back  of  Form 

474a  (par.  29). 
Receipt  of  orders : 

Acknowledgment  (par.  30a). 

Detachment  and  reporting  for  duty,  Form  423  (par. 

30&). 
Receipt  of  instructions : 

Acknowledgment   (par.  30a). 

Estimates,  Forms  1,  la  (pars.  383,  385). 

Funds,  requisition  for,  Form  13^  (pars.  11,  547). 

Instruments  and  general  property  requisitions,  F6*rm 
12  (par.  546). 

Stationery  requisitions,  Form  11  (par.  545). 
Receipt  of  property  from  office:  Acknowledgment   (pars. 

477.  555). 
Storage  of  property : 

Storage  report,  Forms,  46  46a  (par.  34a). 

Storage  receipt,  Form  15  (par.  34c). 
Transfer  of  command  or  of  charge  of  party : 

Clothing  and  small  stores,  transfer  (par.  376). 

Inventories,  Forms  14,  14a,  18,  55  (par.  564). 

Notification  to  office  of  date  of  transfer. 
Transfer  of  officers ;  Accounts,  Form  327  (pars.  12,  523). 
Transfer  of  member  of  complement   (crew)  : 

Accounts,  Form  211  (pars.  46,  97). 

Service  record,  Form  215  (par.  48). 
Vessel  leaving  port:  Report  of  changes,  Form  365  (par. 

47). 

Vessel  docking:  Tail-shaft  examination  (par.  251). 
Vessel  going  in  commission:  Inspection  of  vessel,  Form 
217  (par.  41). 


24  U.   S.   COAST  AND  GEODETIC   SURVEY. 

Vessel  going  out  of  commission : 

Inspection  of  vessel,  Form  217  (par.  41). 
Report  of  vessel  laid  up  (par.  51). 
Accounts  (par.  544). 
Various  other  times : 

Assistance  rendered  (par.  255). 

Bids,  contracts,  or  bonds  for  supplies,  work,  or  re- 
pairs, Forms  568,  568a,  569,  569A,  168a,  168c  (pars. 
340,  362). 

Bills  of  lading  and  memorandums  (pars.  471,  480). 
Clothing  and  small  stores — 

Invoices  and  bills    (par.  367). 

Losses,   report  of  board  appointed   to   appraise 

(par.  369). 

Consent  of  parent  or  guardian,  Form  219  (par.  87). 
Correspondence  (pars.  9,  21). 

Descriptions   of  hydrographic   and  topographic   sta- 
tions,  Form   524.     (See   General   Instructions  for 
Field  Work,  pars.  208,  209.) 
Disability,  rejection  and  waiver  of,  Forrr  220   (par. 

49). 

Diseases,  infections  (par.  252). 
Estimates   for   field   work   or   repairs,    Forms  1,    la 

(pars.  383,  389). 

Fitness  of  officers,  Form  218  (par.  27). 
Funds,  requisition  for,  Form  13£  (pars.  11,  547). 
Hire  of  launch,  Form  508  (par.  361<Z). 
Hospital  reports — 

Men  sent  to  hospital,  Form  495  (par.  43). 

Men     discharged     from     hospital,     Form     495 

(par.  44). 

Inspection,  inventory,  and  appraisal  of  public  prop- 
erty, Form  571   (par.  556). 
Inspection  of  boilers   (par.  249). 
Instrument  and  general  property  requisitions.  Form 

12   (par.  546). 
Insubordination  of  officers  and  employees   (pars.  73, 

236). 

Lease  of  launch,  Form  509  (par.  361/5). 
Logs — 

Deck,  Form  279  (pars.  57,  292). 
Engineer,  Form  280  (pars.  57,  322). 
Radio,  Form  484  (par.  57). 


KEGULATIONS.  25 

Various  other  times — Continued. 
Medical  attendance — 
Report  of  (par.  78a). 
Vouchers  and  bills    (pars.  78a,  78&). 
Medical    supplies,    requisition    for,    Form    B,    Navy 

(par.  549). 

Medical  Journal,  Form  240  (par.  295). 
Movements  of  vessel  (par.  244). 
Oath  of  office  (not  to  antedate  appointment). 
Passengers  carried,  Form  365   (par.  242). 
Pay,  notification  to  stop  allotment  of  (par.  419). 
Purchase  of  items  not  in  approved  estimates,  Form 

493  (par.  399). 
Records  (pars.  62,  1410). 
Report  of  important  information  (par.  1417t.) 
Sale   of   condemned   property,   Forms   571    and    604 

(pars.  556  and  559). 
Sheets,  uninked   (par.  60). 
Stationery   requisitions,   Form  11    (par.   545). 
Surveys,  needs  for   (par.  141c). 
Transmittal,  letters  of  (see  also  Forms  14  and  55), 

Form  412   (pars.  10,  477). 
Undesirable  men,   to  prevent   reshipment   of,   Form 

226  (par.  50). 
Unserviceable  property  (pars.  36,  556). 


RECORDS, 

56.  To  be  forwarded  promptly. — All  records  should  be  sent  to 
the  office  as  soon  as  possible  after  completion.    All  records  of  a 
preceding  season's  work  must  be  transmitted  to  the  office,  whether 
complete  or  not,  before  taking  up  another  season's  work,  unless 
their  retention  is  specially  authorized  by  the  Director. 

57.  Mode   of   forwarding1. — All   log  books,   record  books,    and 
cahiers  of  computations  will  be  forwarded  by  registered  mail.     All 
original  sheets  will  be  sent  by  registered  mail  or  express,  securely 
packed  so  as  to  prevent  crushing  or  damage  in  transportation. 
All  such  original  sheets,  records,  notes,  etc.    (and  duplicates  or 
abstracts  when  required),  must  be  forwarded  to  the  Director, 
indorsed  with  the  contents  of  the  package,  and  accompanied  with 
a  transmitting  letter  to  the  same  address.     ( See  Correspondence. ) 

58.  Records  to  be  placed  in  archives. — All  original  journals 
of  observations,  record  books,  all  books  containing  official  data, 
original  topographic,  hydrographic,  or   other  record  sheets  and 
descriptive    reports,  must    in   every   case  be  deposited    in    the 
archives  of  the  Survey  in  Washington. 

59.  Records  must  be  registered. — No   records,   computations, 
hydrographic,  topographic,  or  other  sheets  shall  be  placed  unreg- 
istered  for   safe-keeping   in    the    archives.     Incomplete   records, 
computations,  or  sheets  may,   however,  be  deposited  in  the  ar- 
chives, and  will  be  registered  and  kept  in  the  same  manner  as 
if  they  were  complete.    When  desired  they  may  be  drawn  out  in 
the  usual  way  for  completion. 

60.  Uninked  sheets. — In  cases  where,  on   account  of  assign- 
ment to  other  duties,  the  inking  of  original  sheets  has  to  be  post- 
poned, the  sheets  will  be  transmitted  to  the  office  for  registry 
uninked,  but  with  titles  indicated  with  pencil  on  the  sheet,  or  on 
separate  sheets  of  paper  pinned  to  the  sheets. 

61.  Photographs  or  tracings  of  sheets. — When  there  is  rea- 
son to  believe  that  the  mode  of  forwarding  a  sheet  is  not  secure, 
it  should;   if  practicable,  be  photographed;   or  if  photographic 
facilities  are  not  available,  an  outline  tracing  of  the  more  impor- 
tant features  of  the  original  sheet  may  be  made.     Otherwise  no 
tracing  of  an  original  sheet  should  be  made  in  the  field.    Bromide 

26 


REGULATIONS.  27 

enlargements  from  photographs  of  sheets  should  not  be  made  ex- 
cept at  Washington  unless  specially  ordered. 

When  sheets  are  photographed  the  plates  must  be  preserved 
until  the  sheets  have  been  received  at  the  office.  Prints  should 
not  be  made  unless  the  sheets  are  lost.  The  negatives  should 
not  be  larger  than  10  by  12  inches. 

62.  General  requirements.— Paragraphs  87,  109,  286,  287,  297, 
575,  580,  and  581  of  the  General  Instructions  for  Field  Work  con- 
tain  important   instructions   in   reference   to   field  records,   and 
those  paragraphs  should  be  consulted  in  the  preparation  of  rec- 
ords and  their  transmission  to  the  Washington  office. 

63.  Approval  of  original  field  sheets. — Each  original  hydro- 
graphic  or  topographic  field  sheet  shall  be  recommended  for  ap- 
proval by  the  officers  through  whose  hands  it  passed  to  completion 
in  the  following  order: 

(a)  By  the  chief  of  the  section  of  field  records,  in  order  to 
indicate  that  the  office  discussion  of  the  work  has  been  completed 
and  is  certified  accordingly. 

(&)  By  the  chief  of  the  section  of  field  work,  to  show  that  the 
work  is  in  conformity  with  the  instructions  as  to  the  area  cov- 
ered, and  character  of  operations  and  methods  used  in  its  execu- 
tion; also  that  its  relation  to  future  work  and  methods  has  been 
noted  and  embodied  in  a  report  on  the  sheet. 

(c)  By  the  chief  of  the  division  of  hydrography  and  topography 
upon  the  basis  of  the  combined  reports  of  the  sections  of  field 
records  and  field  work. 

(d)  The  sheet  should  then  be  approved  by  the  Director. 


PERSONNEL, 

64.  Field  force. — The  commissioned  officers,  junior  engineers, 
deck  officers,  extra  observers,  magnetic  observers,  officers  to  man 
and  equip  ships,  signalmen,  draftsmen,  all  employees  engaged  in 
field  work,  and  crews  of  vessels  shall  constitute  the  field  force  of 
the  Survey. 

65.  Appointments    of    commissioned    officers.— Hydrographic 
and  geodetic  engineers,  junior  hydrographic  and  geodetic  engi- 
neers, and  aids  in  the  Coast  and  Geodetic  Survey  shall  be  ap- 
pointed by  the  President  of  the  United  States,  by  and  with  the 
advice  and  consent  of  the  Senate. 

(a)  The  commissions  shall  be  countersigned  by  the  Secretary 
of  Commerce  and  sealed  with  the  official  seal  of  the  Department 
of  Commerce. 

(&)  No  person  who  is  not  a  citizen  of  the  United  States  shall 
be  eligible  for  appointment. 

(c)  All  aids  shall  be  appointed  by  promotion  from  the  position 
of  junior  engineers,  deck  officer,  or  extra  observer,  and  in  no  case 
shall  a  person  be  appointed  to  the  position  of  aid  unless  he  has 
served  at  least  six  months  as  junior  engineer,  deck  officer,  or  extra 
observer,  and  has  performed  satisfactory  services  and  shown  the 
proper  qualifications  for  a  commissioned  officer  in  the  Survey,  and 
has  also  passed  a  satisfactory  physical  examination  by  a  medical 
officer  of  the  United  States  Public  Health  Service. 

(d)  Junior  engineers,  deck  officers,  and  extra  observers  shall  be 
appointed  by  the  Secretary  of  Commerce  from  a  list  of  eligibles 
established  by  competitive  examinations  conducted  in  accordance 
with  the  rules  of  the  United  States  Civil  Service  Commission. 

66.  Examination  of  junior  field  officers. — The  applicants  for 
examination  for  the  positions  of  junior  engineers,  deck  officer,  and 
extra  observer  must  not  be  less  than  20  nor  more  than  26  years 
of  age  on  the  date  of  their  examination.     They  must  be  citizens 
of  the  United  States  and  of  good  moral  character.    They  must  be 
graduates  with  the  B.  S.  degree  in  civil  engineering  or  a  C.  E. 
degree  from  a  college,  university,  or  technical  school  of  recognized 
standing. 

28 


REGULATIONS.  29 

(a)  Before  an  applicant  will  be  permitted  to  take  the  educa- 
tional examination  the. medical  certificate  required  with  his  ap- 
plication must  show  that  he  has  satisfactorily  passed  a  physical 
examination  by  a  medical  officer  in  the  service  of  the  United 
States.     The  medical  officer  will  state  his  rank  or  designation  on 
the  certificate. 

(b)  Applicants  must  be  free   from   color   blindness   or   other 
physical  defects  that  might  impair  their  fitness  for  the  perform- 
ance of  the  duties  of  a  field  officer  in  the  Coast  and  Geodetic 
Survey,  and  from  all  obvious  tendency  to  any  form  of  disease 
which  would  be  likely  to  interfere  with  the  efficient  discharge  of 
their  duties  in  any  climate. 

(c)  After  a  junior  engineer,  deck  officer,  or  an  extra  observer 
has  received  an  appointment,  and  before  he  is  permitted  to  take 
the  oath  of  office,  he  will  be  required  to  pass  an  additional  physi- 
cal examination  by  a  medical  officer  of  the  United  States  Public 
Health  Service,  unless  his  preliminary  physical  examination  was 
made  by  an  officer  of  that  service.     And,  even  in  this  case,  a  re- 
examination  by  an  officer  of  the  Public  Health  Service  may  be 
required. 

67.  Examination  of  commissioned  officers. — The  Director  shall 
appoint  a  board  of  not  more  than  five  nor  less  than  three  com- 
missioned officers  of  the  Survey  whose  duty  shall  be  to  examine 
into  the  qualifications  of  all  commissioned  officers  for  promotion 
and  all  persons  who  may  be  certified  for  original  entry  into  the 
service  as  field  officers,  and  to  make  recommendations  as  to  their 
fitness  for  promotion  or  original  entry  into  the  service. 

(a)  In  accordance  with  the  duties  here  prescribed,  the  board 
shall  have  charge  of  the  preparation  of  all  sets  of  questions  for 
the  educational  examination  for  promotion  and  shall  rate  and 
mark  all  papers  resulting  from  these  examinations.  The  ratings 
and  marks  fixed  by  the  board  shall  be  final.  There  will  be  re- 
ferred to  this  board  by  the  Director,  for  consideration  and  recom- 
mendation, all  matters  of  an  executive  nature  connected  with  the 
examination  and  appointment  of  junior  engineers,  deck  officers, 
and  extra  observers.  The  membership  of  this  board  may  be 
changed  at  any  time  by  the  Director  or  by  the  Secretary  of  Com- 
merce. 

(&)  The  mental  and  professional  examination  of  aids  for  pro- 
motion to  junior  hydrographic  and  geodetic  engineer,  or  of  junior 
hydrographic  and  geodetic  engineer  to  the  grade  of  hydrographic 
and  geodetic  engineer,  shall  include  the  subjects  relating  to  navi- 


30  U.   S.   COAST  AND  GEODETIC   SURYEY. 

gation,  seamanship,  and  the  handling  of  crews  and  vessels  of  the 
Survey. 

(c)  No  officer  shall  be  appointed  from  the  position  of  aid  to 
that  of  junior  hydrographic  and  geodetic  engineer  who  has  not 
in  addition  to  the  physical  and  mental  qualifications  herebefore 
mentioned,  received  a  degree  in  civil  engineering  or  bachelor  of 
science  in   civil   engineering  from   an   institution   of  recognized 
standing. 

(d)  No  commissioned  officer  shall  be  promoted  to  a  higher  grade 
until  his  mental,  moral,  and  professional  fitness  to  perform  all 
the  duties  thereof  have  been  established  to  the  satisfaction  of  the 
board  of  examination,  and  his  physical  fitness  has  been  certified 
by  a  medical  officer  of  the  Public  Health  Service. 

(e)  When  a  commissioned  officer  fails  in  his  first  examination 
for  promotion  to  the  next  higher  grade,  the  next  ranking  officer 
shall  be  ordered  to  examination,  and,  if  successful,  shall  be  pro- 
moted to  the  existing  vacancy. 

(f)  When  an  officer  fails  in  one  examination  for  promotion,  he 
shall  be  allowed  a  second  examination,  after  the  expiration  of 
one  year,  or  when  the  next  vacancy  occurs  thereafter,  but  again 
failing  he  will  not  be  allowed  a  third  examination,  but  will  be  re- 
ported to  the  Secretary  of  Commerce  as  not  qualified  for  promo- 
tion.   When  thus  reported,  he  shall  be  placed  on  the  official  reg- 
ister of  the  service  as  "  not  in   the  line  of  promotion." 

(ff)  When  an  officer  fails  to  pass  the  physical  examination  re- 
quired for  promotion,  the  examining  medical  officer  shall  report 
in  detail  the  physical  condition  of  said  officer,  and  if  it  shall  appear 
that  his  physical  condition  is  the  result  of  irregular  or  dissipated 
habits,  the  case  shall  be  reported  as  requiring  investigation 
by  a  board  to  be  ordered  by  the  Secretary  of  Commerce.  If  it 
is  the  result  of  disease  or  disability  contracted  in  the  line  of  duty, 
he  shall  be  reported  to  the  Secretary  of  Commerce  as  not  qualified 
for  promotion,  and  when  so  reported  shall  be  placed  on  the  official 
register  of  the  service  as  "  not  in  the  line  of  promotion." 

(ft)  When  an  officer  has  failed  of  promotion  on  account  of 
physical  disability,  and  is  placed  on  the  register  as  "not  in  the 
line  of  promotion,"  and  it  shall  subsequently  appear,  by  compe- 
tent medical  evidence,  that  he  has  progressed  to  recovery,  the 
Director  shall  order  him  reexamined  for  promotion  to  the  next 
occurring  vacancy. 

68.  Appointment  of  officers  and  employees  in  the  classified 
service. — Unless  otherwise  provided  by  law  the  officers  and  em- 
ployees of  the  Coast  and  Geodetic  Survey  shall  be  appointed  by 


REGULATIONS.  31 

the  Secretary  of  Commerce  upon  the  recommendation  of  the  Di- 
rector, except  the  commissioned  officers,  employees  on  field  parties, 
and  the  crews  of  vessels. 

(a)  Original  appointments  shall  be  made  to  the  lowest  class  in 
the  grade  in  which  they  are  made. 

( & )  The  rates  of  pay  of  appointees  paid  from  lump-sum  appro- 
priations shall  be  fixed  by  the  Secretary  of  Commerce  upon  recom- 
mendation of  the  Director. 

69.  Promotions   of   officers  and  employees   in   the   classified 
service. — Promotions  shall  be  made  by  the  Secretary  of  Commerce 
on  the  recommendation  of  the  Director  and  in  accordance  with 
civil-service  rules  and  regulations.     - 

70.  Employees  on  field  work. — Chiefs  of  parties  may  employ 
hands  for  the  necessary  work  under  their  direction  in  such  man- 
ner and  at  such  rate  of  compensation  as  shall  be  app/roved  by  the 
Director,   upon   estimates   or   otherwise.     Such   employees   shall, 
when  practicable,  be  hired  near  the  field  of  work. 

71.  Employment  of  extra  observers  and  deck  officers  in  the 
Philippine  Islands. — The  following  regulations,  having  been  ap- 
proved by  the  Civil   Service  Commission,  will  govern  the  tem- 
porary employment  of  extra  observers  and  deck  officers  in  the 
Coast  and  Geodetic  Survey  in  the  Philippines : 

(a)  Qualifications. — Persons  are  desired  who  have  had  prac- 
tical experience  in  surveying  or  suitable  training. 

(6)  Examinations. — No  educational  examinations  will  be  given, 
but  applicants  will  be  rated  upon  their  experience  as  set  forth 
by  them  in  Form  1312.  The  jurat  or  oath  on  this  form  "may  be 
executed  wherever  most  convenient,  and  the  officer's  certificate 
is  not  required.  Applications  may  be  filed  at  any  time  with  the 
Philippine  Civil  Service  Board,  and  will  be  rated  as  the  needs 
of  the  service  require. 

(c)  Eligibility  and  appointment. — The  percentage  required  for 
eligibility,  including  the  treatment  of  preference  claimants,  shall 
be  the  same  as  for  the  departmental  service. 

Upon  the  request  of  a  representative  of  the  Coast  and  Geodetic 
Survey  in  the  Philippines,  the  Philippine  Civil  Service  Board 
shall  certify  the  three  eligibles  standing  highest,  from  which  ap- 
pointment shall  be  made.  If  there  are  one  or  two  eligibles,  selec- 
tion shall  be  made  therefrom  unless  proper  objection  shall  be 
raised. 

Owing  to  the  temporary  character  of  the  services,  appointments 
to  the  position  of  extra  observer  or  deck  officer  will  be  con- 
sidered as  temporary,  and  the  continuance  of  such  appointment 


32  U.   S.   COAST  AND  GEODETIC  SURVEY. 

beyond  the  six  months  shall  not  entitle  the  appointee  to  absolute 
appointment  under  the  rules. 

(d)  Reports.— The  Philippine  Civil  Service  Board  shall  make 
reports  to  the  Civil  Service  Commission  in  the  same  manner  that 
reports  are   made   of   other   appointments   from   its   register   to 
Federal  positions.    The  Department  of  Commerce  will  also  make 
reports  in  the  prevailing  manner. 

(e)  Separation   and   reemployments. — Persons   whose   services 
are  satisfactory  but  no  longer  required  may  be  separated  by  fur- 
lough and  reemployed  at  the  discretion  of  the  representative  of 
the  Coast  and  Geodetic  Survey  when  the  needs  of  the  service  so 
require.     Persons  appointed  under  these  regulations  who  may  be 
separated  from  the  service  by  resignation  or  otherwise,  without 
delinquency  or  misconduct,  may  be  similarly  reemployed. 

72.  Employment  of  mates. — The  following  regulations  have 
been  approved  by  the  Civil  Service  Commission  and  will  govern 
the  employment  of  mates  in  the  Coast  and  Geodetic  Survey : 

(a)  Examinations. — The  examination  for  the  position  of  mate 
shall  require  no  scholastic  tests  beyond  the  ability  to  properly 
execute  the  application  forms.  Applicants  will  not  be  assembled 
for  the  examination,  but,  except  as  provided  in  paragraph  (&), 
will  be  required  to  file  with  the  Civil  Service  Commission  Form 
No.  1800,  and  upon  the  statements  made  therein,  in  connection 
with  those  of  their  vouchers,  they  shall  be  rated  upon  experience 
and  character,  taken  as  one.  Applications  may  be  filed  at  any 
time.  Registers  will  be  established  quarterly,  on  or  soon  after 
January  1,  April  1,  July  1,  and  October  1,  or  more  frequently  if 
the  needs  of  the  service  require  it.  Applications  to  receive  con- 
sideration in  any  quarter  must  be  filed  in  complete  form  not 
later  than  the  15th  of  the  month  next  preceding  the  date  on 
which  the  register  for  that  quarter  is  established.  Applications 
will  not  be  received  from  persons  who  are  under  21  or  over  45 
years  of  age,  nor  from  those  who  do  not  hold  licenses  from  the 
United  States  local  inspectors  of  steam  vessels  as  master  or  first 
or  second  mate,  except  as  provided  in  paragraph  (&). 

Applicants  should  show  in  their  applications  the  exact  char- 
acter of  the  experience  they  have  had,  and  whether  on  inland  or 
seagoing  vessels.  Each  applicant  is  required  to  submit  with  his 
application  a  license  from  the  Steamboat-Inspection  Service,  or 
a  certificate  from  the  Service  showing  the  character  of  the  license 
which  is  held  by  him.  It  is  desired  that  the  vouchers  be  furnished 
from  employers  or  superior  officers  under  whom  the  applicant 
has  served. 


REGULATIONS.  33 

(6)  Examintions  for  service  in  Philippine  waters. — For  the 
purpose  of  facilitating  appointments  on  vessels  stationed  in 
waters  adjacent  to  the  Philippine  Islands,  the  Philippine  Civil 
Service  Board  will  be  authorized  and  requested  to  act  in  coop- 
eration with  a  designated  local  officer  of  the  Coast  and  Geodetic 
Survey  to  receive  and  rate  applications  and  to  make  certifications 
of  eligibles  for  appointment,  in  accordance  with  the  provisions 
of  these  regulations:  Provided,  That  in  addition  to  persons  who 
hold  licenses  issued  by  the  United  States  local  inspectors  of  steam 
vessels,  persons  who  hold  licenses  as  master  or  first  or  second 
mates  issued  by  the  Board  of  Philippine  Marine  Examinations 
shall  also  be  admitted  to  examination. 

The  medical  certificate  on  Form  1800  must  be  executed  by  the 
applicant,  and  if,  in  the  opinion  of  the  Civil  Service  Commission 
(Philippine  Civil  Service  Board),  its  showing  is  unsatisfactory, 
the  applicant  will  not  be  entered  upon  the  list  of  eligibles.  Eligi- 
bles selected  for  appointment  will,  upon  reporting  for  duty,  be 
given  a  physical  examination  by  the  medical  officer  of  the  ship 
to  which  assigned  or  by  a  medical  officer  of  the  Public  Health 
Service,  and  if  found  physically  disqualified  will  be  rejected. 

(c)  Method  of  rating  examination  papers. — The  papers  of  the 
mate  examination  shall  be  rated  by  the  commission  with  the 
assistance  of  designated  representatives  of  the  Coast  and  Geo- 
detic Survey. 

(d)  Eligibility  and  appointment. — Separate  eligible    registers 
shall  be  maintained  for  employment  on  the  Atlantic  and  on  the 
Pacific  coasts  and  in  the  Philippines.    Papers  shall  be  rated  and 
eligible  registers  prepared  quarterly,  as  previously  indicated,  un- 
less because  of  lack  of  suitable  eligibles  it  becomes  necessary  that 
papers  be  rated  and  lists  prepared  at  shorter  intervals,  and  dupli- 
cates forwarded  to  the  Department  of  Commerce. 

All  competitors  rated  at  70  or  more  shall  be  eligible  for  ap- 
pointment, and  their  names  shall  be  placed  on  the  proper  register 
according  to  their  ratings;  but  the  names  of  persons  preferred 
under  section  1754,  Revised  Statutes,  rated  at  65  or  more  shall 
be  placed  above  all  others  who  have  not  been  allowed  such  pref- 
erence. 

As  stated,  no  educational  tests  are  required,  but  experience 
and  character,  as  shown  by  the  application  and  vouchers,  will 
be  rated  jointly  on  the  baste  of  100.  The  information  on  which 
the  ratings  are  based  must  be  furnished  by  the  applicant  in  the 
application  blank  and  by  his  voucher.  Care  should  be  taken  to 
33379°— 21 3 


34  U.   S.   COAST  AND  GEODETIC  SURVEY. 

furnish  accurate  and  complete  information,  in  order  that  a  suf- 
ficient basis  may  be  had  for  rating  papers.  Each  question  in  the 
application  and  vouchers  must  be  fully  answered. 

Experience  and  character  will  be  rated  upon  the  statements 
made  by  the  applicant  in  his  application,  as  corroborated  by  his 
vouchers  and  references.  Consideration  will  be  given  to  the  date, 
length,  quality,  and  character  of  the  experience  shown,  and 
special  consideration  will  be  given  experience  which  is  continu- 
ous and  recent. 

Selections  for  appointment  shall  be  made  from  the  three  stand- 
ing highest  on  the  appropriate  register:  Provided,  That,  should 
any  register  be  exhausted,  selection  may  be  made  from  some 
other :  And  provided  further,  That,  owing  to  the  temporary  char- 
acter of  the  service,  appointments  to  the  position  of  mate  shall 
be  considered  as  temporary  and  the  continuance  of  such  appoint- 
ment beyond  the  period  of  six  months  shall  not  entitle  an  ap- 
pointee to  absolute  appointment  under  the  rules. 

(e)  Separations  and  reemploymcnts. — Under  these  regulations 
employees  may  be  separated  from  the  service  in  any  one  of  the 
following  ways:  (1)  By  furlough  without  pay;  (2)  discharge 
without  prejudice ;  (3)  resignation;  (4)  discharge  for  cause. 

When  necessary  reduction  is  made  in  the  number  of  mates  on 
board  a  vessel  of  the  Coast  and  Geodetic  Survey,  the  Director 
of  the  Coast  and  Geodetic  Survey  or  the  Director  of  Coast  Sur- 
veys in  the  Philippines,  in  his  discretion  and  solely  for  the  best 
interests  of  the  public  service,  may  separate  the  employees  in  any 
of  the  ways  indicated  above,  but  the  following  distinctions  will  be 
made  in  accordance  with  the  manner  of  separation : 

Employees  who  are  furloughed  without  pay  may  be  employed 
in  the  same  grade  in  any  district,  in  the  discretion  of  the  De- 
partment, without  certificate  or  reinstatement  by  the  commission, 
within  two  years  from  the  date  of  their  separation ;  but  employees 
discharged  without  prejudice  or  those  who  resign  may  be  re- 
employed  only  upon  issuance  of  a  certificate  of  reinstatement  by 
the  Civil  Service  Commission  within  one  year  from  the  date  of 
their  separation.  An  employee  discharged  for  cause  may  not 
be  reinstated.  In  case  of  discharge  for  cause,  the  provisions  or 
civil  service  Rule  XII,  relative  to  removals  shall  be  followed. 

73.  Suspension  from  duty. — No  employee  in  the  classified  serv- 
ice, shall  be  suspended  from  duty  without  the  authority  of  the 
Secretary  of  Commerce,  except  in  case  of  gross  insubordination  or 
neglect  of  duty  at  isolated  stations,  or  on  board  vessels  of  the  Coast 
and  Geodetic  Survey,  which  requires  immediate  action.  When 


REGULATIONS.  35 

such  cases  occur  the  officer  in  charge  is  authorized  to  initiate  the 
action  by  suspension  of  the  offending  employee,  which  in  no  case 
shall  exceed  a  period  of  10  days  unless  a  further  period  of  10 
days  is  necessary  to  bring  the  matter  to  the  attention  of  the  Sec- 
retary of  Commerce.  (See  par.  236.) 

(a)  In  all  cases  of  suspension,  provided  for  in  the  above  para- 
graph, a  statement  of  the  reasons,  a  copy  of  which  shall  be  fur- 
nished the  person  suspended,  together  with  the  action  taken, 
shall  be  forwarded  to  the  Director  at  the  earliest  practicable  date, 
in  order  that  definite  action  may  be  taken  by  the  Secretary  of 
Commerce.  Persons  thus  placed  under  suspension  shall  be  in- 
formed in  writing  that  the  suspension  is  not  imposed  as  a  pun- 
ishment. 

74.  Separations  and  reductions. — No  commissioned  officer  shall 
be  dismissed  from  the  service,  or  reduced  in  grade,  without  due  in- 
vestigation by  a  board  of  commissioned  officers  of  the  Survey 
ordered  by  the  President  of  the  United  States  or  the  Secretary  of 
Commerce  on  the  recommendation  of  the  Director ;  and  the  find- 
ing of  such  a  board  recommending  the  dismissal  of  a  commissioned 
officer  shall  not  be  carried  into  execution  until  it  has  been  ap- 
proved by  the  President  of  the  United  States. 

(a)  The  separation  or  reduction  of  officers  and  employees  in 
the  classified  service  shall  be  made  by  the  Secretary  of  Com- 
merce upon  the  recommendation  of  the  Director,  under  the  oro- 
visions  of  the  civil-service  rules. 

75.  Absence  from  field  of  duty. — No  officer  or  employee  in 
charge  of  a  party  on  shore  or  on  board  a  vessel  shall  absent 
himself  from  his  field  of  duty  without  authority  from  the  Director, 
except  in  cases  of  extraordinary  emergency,  when  he  shall  at  once 
report  to  the  Director  in  writing  the  facts  and  circumstances  of 
such  absence. 

76.  Work  confined  to  instructions. — Neither  the  chief  nor  any 
member  of  a  party  shall  undertake  at  his  own  instance,  or  that 
of  other  persons,  work  interfering  with  or  not  included  in  the 
instructions  of  the  Director,  without  authority  from  the  Director. 

77.  Compensation  for  personal  injury. — All  civil  employees  of 
the  United  States  will  be  compensated  by  the  Government  for 
personal  injuries,  sustained  while  in  the  performance  of  duty, 
causing  death,  or  disability  for  more  than  three  days,  if  not  due 
to  intoxication,  willful  misconduct,  or  intention  to  bring  about 
the  injury,  to  the  extent  of  66f  per  cent  of  the  monthly  pay  dur- 
ing the  continuance  of  total  disability  and  66f  per  cent  of  the 
difference  in  wage-earning  capacity  due  to  partial  disability,  sub- 


36  U.   S.   COAST  AND  GEODETIC   SURVEY. 

ject  to  a  maximum  of  $66.67  per  month  and  a  minimum  of  $33.33 
per  month,  together  with  reasonable  medical,  surgical,  and  hos- 
pital supplies. 

(a.)  Payment  under  this  law  will  be  made  by  the  United  States 
Employees'  Compensation  Commission  from  a  specific  appropria- 
tion for  the  purpose,  and  vouchers  submitted  for  payment  from 
any  other  appropriation  for  injuries  covered  by  this  law  will  be 
disallowed. 

(&)  All  forms,  correspondence,  data,  etc.,  must  be  forwarded 
through  the  Director  for  transmission  to  the  commission. 

(c)  The  commission  will  pay  all  proper  bills  rendered  by  each 
and  every  one  for  services  or  supplies  rendered  or  furnished  to 
injured  employees  of  the  Survey.     Payment  of  bills  by  the  em- 
ployee prior  to  the  adjudication  of  the  bills  by  the  commission 
might  result  in  pecuniary  loss  to  said  employee. 

(d)  Forms  for.  the  reports,  claims,  etc.,  will  be  furnished  to 
chiefs  of  party  upon  requisition  to  the  office  in  the  regular  man- 
ner.     (See  "Reports,"   par.   32.) 

(e)  The  following  are  prominent  provisions  of  the  act: 

1.  That  all   civil  employees  injured  while   in  performance  of 
their  duties  are  entitled  to  "  reasonable  medical,   surgical,   and 
hospital  services  and  supplies"  for  the  injury,  whether  or  not 
disability  has  arisen. 

2.  That,  where  practicable,  such  services  and  supplies  shall  be 
furnished  by  United  States  medical  officers  and  hospitals,  and  all 
employees  should  be  advised  that  such  services  are  available  to 
them  in  case  of  injury. 

3.  That,  in  all  cities  with  a  dispensary  in  charge  of  a  United 
States  medical  officer,  it  is  desirable,  where  practicable,  to  have 
such  dispensary  furnish  medical  and  surgical  service,   and  the 
commission  will  pay  necessary  car  fare  of  injured  employees  who 
are  able  to  return  to  the  dispensary  for  treatment.     Injured  em- 
ployees should  be  so  advised. 

4.  That,   in  cities   where  there   is   a   UJuited   States   hospital, 
owned  or  under  contract  to  furnish  hospital  relief,  cases  of  injury 
requiring  hospital  treatment  should  be  transferred  to  said  hospital 
as  soon  as  possible.    Civil  employees  injured  in  performance  of 
their  duties  may  be  treated  at  Public  Health  Service  hospitals. 
In  cities  where  there  are  both  United   States  medical  officers, 
hospitals,  or  dispensaries  and  United  States  Public  Health  Service 
hospitals  or  dispensaries,  employees  should  utilize  the  service  of 
whichever  branch  is  available;   that  is,   a  public-health  station 
may  be  most  convenient  but  not  available  on  account  of  lack  of 
accommodations,  and  the  employee  should  then  seek  treatment  at 
a  United  States  medical  dispensary  or  from  a  United  States  medi- 
cal officer. 

5.  That  the  officer  in  charge  of  a  party  in  which  an  injured 
employee  is  serving  should  furnish  to  the  United  States  medical 


REGULATIONS.  37 

officer  rendering  treatment  a  letter  of  identification  as  authority 
for  the  treatment. 

6.  That  bills  from  private  physicians  or  hospitals  will  not  be 
paid  when  the  services  or  supplies  of  a  United  States  medical 
officer,  hospital,  or  dispensary  are  refused  by  the  injured  employee, 

7.  That  in  places  where  there  are  no  United  States  medical 
officers  or  hospitals  or  dispensaries  employees  are  advised  not 
to  pay  bills  for  medical,  surgical,  or  hospital  services  and  supplies, 
but  to  select  a  reputable  physician,  licensed  to  practice  medicine 
and  surgery  under  the  State  laws.     Said  employee  should  inform 
said  physician  that  the  settlement  will  be  based  on  the  minimum 
rates  fixed  or  obtaining  in  the  locality  for  patients  receiving  the 
average  income  of  the  United  States  civil  employees. 

8.  That  an  injured  employee  may  obtain  service  in  a  private 
ward  of  a  hospital  provided  he  pay,  from  his  own  pocket,  the 
difference  between  the  private  room  or  ward  rates  and  the  rates 
fixed  for  general  ward  patients. 

9.  That  if  the  condition  of  the  patient  is  so  serious  as  to  require 
care  in  a  private  room,  such  care  will  be  allowed  upon  the  state- 
ment of  the  attending  physician  to  that  effect,  such  care  to  con- 
tinue only  so  long  as  the  serious  condition  will  not  permit  of 
transfer  to  the  general  ward. 

10.  That  the  physician's  bill  or  statement  should  be  forwarded 
to  the  commission  with  the  recommendation  of  the  immediate 
superior  of  the  injured  employee  concerning  the  same,  and  settle- 
ment will  be  made  with  the  physician  direct. 

(if)  Burial  expenses  not  exceeding  $100  and  the  transportation 
of  the  body  of  a  resident  of  the  United  States  dying  away  from 
the  home  station,  if  relatives  desire  it,  will  be  allowed  under  the 
provisions  of  the  Federal  compensation  act  of  September  7,.  1916,. 
by  the  commission,  who  will  pay  the  costs  thereof  from  a  specific 
appropriation  for  the  purpose.  (See  "  Reports,"  par.  32.) 

(g)  No  employee  of  the  Coast  and  Geodetic  Survey  shall  draw 
an  official  check  on  Government  moneys,  deposited  to  their  credit 
by  the  disbursing  officer  of  the  Survey,  in  payment  of  bills  for 
supplies  or  services  furnished  in  accordance  with  these  regula- 
tions concerning  injuries  or  resulting  death  incurred  in  line  of 
duty. 

78.  Benefits  of  United  States  Public  Health  Service. — Officers 
and  seamen  on  vessels  of  the  Coast  and  Geodetic  Survey  shall  be 
entitled  to  relief  under  the  same  regulations  governing  the  treat- 
ment of  seamen  on  documented  vessels,  except  as  hereinafter 
provided. 

(a)  When  immediate  medical  aid  is  considered  absolutely  es- 
sential for  any  member  of  the  crew  and  the  services  of  the  Public 
Health  Service  can  not  be  procured,  the  commanding  officer  of 
the  vessel  may,  for  the  time  being,  until  the  services  of  the  Pub- 


38  U.   S.   COAST  AND  GEODETIC   SURVEY. 

lie  Health  Service  can  be  obtained,  avail  himself  of  the  most  suit- 
able local  facilities,  provided  the  charges  are  reasonable,  and 
shall  immediately  report  his  action  to  the  Director  of  the  Coast 
and  Geodetic  Survey,  forwarding,  as  a  part  of  the  report,  the  state- 
ment of  the  attending  physician,  certifying  the  necessity  for  im- 
mediate treatment  and  the  probable  duration  of  same,  said  report 
and  certificate  to  be  forwarded  to  the  Surgeon  General  of  the 
Public  Health  Service.  Public  Health  vouchers  covering  the  ex- 
penses of  such  services  and  the  necessary  medicines,  properly  cer- 
tified and  accompanied  by  a  full  statement  of  the  circumstances, 
shall  be  forwarded  to  the  Director  of  the  Coast  and  Geodetic  Sur- 
vey, who  will  forward  them,  with  all  papers  relating  thereto,  to 
the  Surgeon  General  of  the  Public  Health  Service  for  approval 
and  settlement.  This  paragraph  shall  not  be  construed  to  author- 
ize relief  at  the  expense  of  the  Public  Health  Service  in  foreign 
ports  or  in  ports  of  the  Philippine  Islands. 

(&)  A  man  after  his  discharge  from  a  ship  and  the  service, 
will  be  retained  in  the  hospital  for  treatment  as  long  as  the  medi- 
cal officer  in  charge  shall  deem  proper.  When  transferred  to  a 
hospital  no  expenses  incurred  thereafter  shall  be  paid  from  a  Coast 
and  Geodetic  Survey  appropriation,  except  salary  as  provided 
in  paragraph  98. 

79.  Medical  and  surgical  expenses. — To  employees  of  the  Coast 
and  Geodetic  Survey  serving  in  the  field  and  paid  from  a  lump- 
sum  appropriation,  the  Government  will  furnish  medicines,  and 
reasonable  medical  and  surgical  attendance  or  services,  each  or 
all,  in  cases  of  sickness  occurring  in  the  line  of  duty  and  not  ex- 
ceeding 30  calendar  days  in  any  one  calendar  year,  and,  in  case 
of  death  resulting  from  said  sickness,  will  defray  the  necessary 
expenses  of  a  decent  burial.  The  costs  of  said  medicines  and 
reasonable  medical  and  surgical  attendance  and  burial  shall  be 
paid  from  the  appropriation  applicable  to  the  compensation  of 
said  employees.  (See  par.  (a-),  (&),  and  (c)  below.) 

(a)  Hands  will  receive  pay  during  a  period  of  sickness  occur- 
ring in  the  line  of  duty  and  not  exceeding  30  calendar  days  in  any 
one  calendar  year. 

(&)  From  and  including  the  day  on  which  the  Government 
commences  to  furnish  medicines,  medical  and  surgical  attendance 
or  services,  each  or  all,  subsistence,  in  the  case  of  hands  and  other 
employees  receiving  it  under  authorization  by  the  Director,  will 
cease  during  a  period  of  sickness  occurring  in  the  line  of  duty  and 


REGULATIONS.     .  39 

not  exceeding  30  calendar  days  in  any  one  calendar  year.  (See 
par,  82  and  98.) 

(c)  From  the  pay  of  hands  receiving  no  subsistence  (their  pay 
being  fixed  at  an  amount  to  cover  subsistence),  the  Government 
will  deduct  the  sum  of  $1  per  day  during  the  period  when  the 
Government  furnishes  medicines,  medical  and  surgical  attendance, 
or  services,  each  or  all.  (See  par.  (a),  above.) 

(<2)  In  all  cases  where  the  Government  furnishes  medical  and 
surgical  attendance  or  services,  a  certificate  from  the  medical 
officer  or  physician  must  accompany  accounts  submitted  in  pay- 
ment for  such  attendance  or  services,  showing  the  necessity 
therefor,  and  the  duration  of  the  same.  In  all  cases  where  the 
Government  furnishes  medicines,  the  chief  of  party  shall  certify 
that  the  items  of  medicines  purchased  were  necessary  and  shall 
submit,  with  accounts  for  the  same,  bills  or  statements  showing 
dates  concerned. 

(e)  All  employees  serving  on  shipboard  or  attached  to  a  vessel 
of  the  Coast  and  Geodetic  Survey  shall  be  entitled  to  the  services 
of  the  ship's  surgeon  and  to  the  ship's  medical  supplies.  (See 
par.  78.) 

80.  Crews  of  vessels. — Crews  of  vessels  shall  be  shipped  as  pro- 
vided in  these  regulations,  and  the  persons  shipped  on  the  Atlantic 
and  Pacific  coasts,  respectively,  shall  be  paid  at  the  rate  fixed  by 
the  Secretary  of  Commerce,  and  the  original  shipping  articles  shall 
be  made  in  accordance  with  the  following  scheme  (see  par.  246)  : 

Rating.  Entering  rating. 

Assistant  to  engineer  in  charge Assistant  to  engineer. 

Chief  assistant  to  engineer Assistant  to  engineer. 

Assistant  to  engineer Assistant  to  engineer, 

first  class. 

Assistant  to  engineer,  first  class Assistant  to  engineer, 

second  class. 

Assistant  to  engineer,  second  class Assistant  to  engineer, 

third  class. 

Assistant  to  engineer,  third  class In  the  rating. 

Boatswain Boatswain's  mate,  sec- 
ond class. 

Boatswain,  first  class Boatswain's  mate,  sec- 
ond class. 

Boatswain's  mate,  first  class Seaman,  ordinary. 

Boatswain's  mate,  second  class Seaman,  ordinary. 

Carpenter Landsman. 


40  U.   S.   COAST  AND  GEODETIC   SURVEY. 

Rating.  Entering  rating. 

Carpenter's  mate,  first  class Landsman. 

Carpenter's  mate,  second  class Landsman. 

Chief  boatswain's  mate Seaman. 

Chief  carpenter's  mate Landsman. 

Chief  writer Landsman. 

Coxswain  to  power  launch Seaman,  ordinary. 

Fireman,  first  class Fireman,  second  class. 

Fireman,  second  class In  the  rating. 

Landsman In  the  rating. 

Master  at  arms Seaman,  ordinary. 

Mess  attendant,  first  class Mess  attendant,  second 

class. 

Mess  attendant,  second  class In  the  rating. 

Officer's  cook In  the  rating. 

Officer's  steward In  the  rating. 

Painter . Landsman. 

Quartermaster,  first  class__, Seaman,  ordinary. 

Quartermaster,  second  class Seaman,  ordinary. 

Quartermaster,  third  class Seaman,  ordinary. 

Sailmaker's  mate Landsman. 

Seaman,  A.  B Seaman,  ordinary. 

Seaman,  ordinary In  the  rating. 

Ship's  cook,  first  class Ship's  cook,  second 

class. 

Ship's  cook,  second  class In  the  rating. 

Wireless  operator,  first  class Wireless  operator,  sec- 
ond class. 

Wireless  operator,  second  class In  the  rating. 

Writer,  first  class Landsman. 

Writer,  second  class Landsman. 

81.  Chief  petty  officers. — To  provide  distinction  in  uniforms, 
the  following  members  of  the  crews  of  vessels  are  designated  as 
chief  petty  officers:  Assistant  to  engineer  in  charge;  chief  as- 
sistant to  engineer ;  assistant  to  engineer ;  assistant  to  engi- 
neer, first  class;  assistant  to  engineer,  second  class;  boatswain; 
boatswain,  first  class ;  carpenter ;  chief  writer ;  wireless  operator, 
first  class.  No  other  rating  shall  be  so  designated,  nor  shall  any 
member  of  the  crew  holding  such  other  rating  be  entitled  to  wear 
the  uniform  and  enjoy  the  privileges  of  a  chief  petty  officer  with- 
out specific  authority  from  the  Director. 


KEGULATIONS.  41 

82.  Rations. — Each  member 'of  a  crew  shall  be  allowed  one 
ration  or  commutation  thereof  except  when  in  a  hospital  or  ab- 
sent without  leave  in  excess  of  24  hours.     (See  par.  536.) 

83.  Continued  service  pay. — Any  person  who  has  served  con- 
tinuously for  three  years  on  a  vessel  of  the  Survey  shall,  upon 
reshipment   within   six  months   immediately   subsequent   to   the 
date  of  his  latest  discharge,  if  said  discharge  shall  have  recom- 
mended him  for  reshipment,  receive,  in  addition  to  the  authorized 
monthly  rate  of  pay,  $1  per  month  during  the  next  three  years, 
or  portion  thereof,  said  continued  service  pay  of  $1  per  month 
to  be  increased  by  $1  per  month  at  the  beginning  of  each  suc- 
ceeding period  of  three  years  of  continuous  service  thereafter. 

(a)  Any  person  discharged  by  reason  of  the  reduction  of  the 
complement  of  a  vessel,  or  by  the  Director's  order  for  any  cause, 
and  who  is  recommended  for  reemployment,  shall  have  the  actual- 
time  of  employment  counted  as  part  of  the  three  years  required 
for  a  three-year  term  if  he  shall  reship  within  six  months  from  the 
date  of  his  discharge. 

84.  Complements. — The  maximum  complements  of  all  vessels 
shall  be  determined  by  the  Director,  subject  to  the  approval  of 
the  Secretary  of  Commerce. 

(a)  Any  individual  holding  a  rating  under  shipment  on  a  vessel 
of  the  Coast  and  Geodetic  Survey  shall  receive  the  monthly  wage 
authorized  by  the  Secretary  of  Commerce  for  that  rating,  and  no 
commanding  officer  is  authorized  to  increase  or  decrease  this  wage. 

(6)  Commanding  officers  may  carry  more  men  in  any  rating 
or  ratings  than  provided  for  by  the  authorized  complement  if  an 
equal  number  of  positions  in  higher  ratings  remain  vacant.  ( See 
par.  247.) 

85.  Physical  examination. — No  person  shall  be  shipped  unless 
pronounced  fit  by  the  commanding  and  medical  officers,  except  by 
special  authority  obtained  from  the  Director  in  each  case. 

(a)  Every  person,  before  being  shipped,  must  pass  a  satisfac- 
tory physical  examination,  conducted  by  the  surgeon  of  the  vessel, 
if  there  be  one.  If  no  surgeon  is  attached  to  the  vessel,  the  ex- 
amination shall  be  made  by  an  officer  of  the  Public  Health  Service, 
and  if  an  officer  of  that  service  is  not  available,  by  the  command- 
ing officer  himself,  who  will  note  on  the  shipping  articles  the 
fact  that  no  surgeon  was  attached  to  his  vessel  and  that  an 
officer  of  the  Public  Health  Service  was  not  available.  In  the 
latter  case  an  examination  by  a  qualified  medical  officer  shall 
be  made  upon  the  first  opportunity  and  an  unfavorable  report 
shall  terminate  the  contract. 


42  U.   S.    COAST  AND   GEODETIC   SURVEY. 

(&)  The  physical  condition  of-  a  person  having  physical  dis- 
abilities, who  has  been  shipped  by  authority  of  the  Director, 
shall  be  fully  described  in  the  shipping  records. 

86.  Persons  disqualified. — Xo  minor  under  the  age  of  14  years, 
no  insane  or  intoxicated  person,  no  person  addicted  to  the  use  of 
drugs,  or  known  to  have  committed    an    infamous  crime,   and 
no  deserter  from  the  Coast  and  Geodetic  Survey,  Coast  Guard 
Service,  Army,  Navy,  or  the  Marine  Corps  shall  be  shipped. 

87.  Minors. — No  minors  between  the  ages  of  14  and  21  years 
shall  be  shipped  without  the  consent  of  their  parents  or  guard- 
ians.    (Form  219.) 

88.  Term,  of  employment. — Employment  for  duty  on  the  ves- 
sels of  the  Coast  and  Geodetic  Survey  shall  be  for  a  term  not  to 
exceed  one  year,  and  may  be  terminated  at  any  time  by  the  Di- 
rector at  any  port  in  the  United  States. 

89.  Shipping  articles  to  be  read. — The  shipping  articles  shall 
be  read  and  carefully  explained  by  the  recruiting  officer  to  every 
person  about  to  be  shipped. 

90.  Vacancies. — Vacancies  in  the  complement  of  petty  officers 
shall  be  filled  by  the  commanding  officer. 

91.  Promotions. — So   far   as  practicable,   each   class  of  petty 
officers  will  be  recruited  from  the  next  lower  class. 

92.  Discharge  upon   expiration  of  term. — Any  member  of  a 
crew,  when  within  the  United  States,  may  be  discharged  by  the 
senior  officer  present,  upon  the  expiration  of  his  term  of  service. 

93.  Discharge  for  cause. — Members   of  a   crew  may  be  dis- 
charged except  in  a  foreign  port  by  the  commanding  officer  for 
any  of  the  following  reasons,  the  facts  being  stated  on  the  service 
record  and  report  of  changes:  Incompetency,  incorrigibility,  in- 
aptitude, deficiency  of  mental  balance,  vicious  habits,  or  other 
like  reasons  that  incapacitate  a  man  for  efficient  service. 

94.  Discharge  at  own  request. — In  the  United  States  a  man 
may  be  discharged  at  his  own  request  as  provided  for  in  the 
shipping  articles. 

95.  Discharges    outside    of    the    United    States. — No    person 
shipped  within  the  United  States  shall  be  discharged  outside  of 
the  United  States,  except  as  follows : 

(a)  Upon  the  man's  own  written  request,  on  the  expiration  of 
his  term  of  enlistment,  provided  that  the  applicant  waives  all 
claim  for  transportation  at  public  expense  and  all  consular  aid, 
which  facts  must  be  entered  upon  his  service  record  over  his 
signature  and  before  he  affixes  it,  and,  upon  his  discharge,  a  -copy 


REGULATIONS.  43 

of  which  shall  be  forwarded  to  the  nearest  consular  officer  by  the 
commanding  officer. 

(6)  Men  who  were  shipped  outside  of  the  United  States  may  be 
discharged  at  the  port  where  they  were  shipped,  or  at  other  for- 
eign ports  upon  giving  a  waiver  similar  to  that  required  in 
clause  (a). 

(c)  Before  issuing  a  discharge  as  provided  in  (a)  and  (b)  the 
written  approval  of  the  duly  authorized  administrative  officer  of 
the  port  must  be  obtained. 

96.  Transfers. — The   permanent   transfer   of   a   member   of    a 
crew  from  one  ship  to  another  shall  be  made  only  by  authority 
of  the  Director,  except  in  Alaska  and  the  insular  possessions,  when 
the  interests  of  the  work  may  require  immediate  action.     The 
Director  shall  be  promptly  advised  of  any  such  cases. 

97.  Status  of  men  in  hospital. — When  a  man  is  transferred  to 
a  hospital,  his  accounts  unless  otherwise  ordered,  shall  be  retained 
on  board  the  vessel  to  which,  he  is  attached,  and  he  shall  continue 
to  hold  the  rating  in  which  he  was  serving  until  his  discharge 
from  the  hospital  to  duty,  or  until  his  discharge  from  the  service 
on  the  expiration  of  his  term. 

98.  Pay  and  rations  in  hospital. — The  ration  of  a  member  of 
a  crew  shall  cease  when  he  enters  a  hospital,  and  his  pay  shall  be 
stopped  at  the  expiration  of  60  calendar  days,  or  upon  his  dis- 
charge from  the  hospital,  not  to  duty,  or  at  the  expiration  of 
the  term  for  which  he  shipped,  if  either  of  the  latter  occurs  be- 
fore the  expiration  of  60  calendar  days. 

99.  Vacancy  created  by  transfer  of  accounts. — When  a  mem- 
ber of  a  crew  is  sent  from  a  ship  to  a  hospital  his  accounts  may, 
when  so  authorized  by  the  Director,  be  transferred  to  the  office 
at  Washington  or  to  one  of  the  field  stations,  and  such  transfer 
of  accounts  shall  be  considered  as  creating  a  vacancy. 

100.  Seaman  shipped  at  a  field  station. — When  a  seaman  is 
shipped  by  an  inspector  in  charge  of  a  field  station  at  the  request  of 
a  commanding  officer  of  a  vessel,  his  accounts  may  be  carried  by 
that  office  until  the  date  of  his  arrival  on  board  ship,  if  this  is 
necessary,  in  order  to  avoid  an  excess  in  the  complement  of  the 
vessel. 

101.  Desertions,  absences,  etc. — Every  endeavor  shall  be  made 
by  officers  to  check  desertions  and  absence  without  leave,  and  all 
legal  means  to  apprehend  promptly  all  persons  who  may  be  guilty 
of  either  shall  be  used. 

102.  Absence  without  leave. —  (a)  Absence  without  leave  with 
a  manifest  intention  not  to  return  shall  be  regarded  as  desertion. 


44  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(&)  Absence  without  leave  with  a  probability  that  the  person 
does  not  intend  to  desert  shall  not  be  regarded  as  desertion  until 
the  end  of  10  days. 

(c)  Absence  from  the  vessel  and  from  duty  without  leave  for  24 
hours  or  more  shall  be  checked  on  the  pay  rolls  against  the  offend- 
er's pay  and  rations  and  a  corresponding  amount  deducted  there- 
from. ( See  par  108e. ) 

103.  Shore   liberty. — When   the   vessel   is   in   port  liberty   on 
shore  shall  be  granted  to  the  crew  at  such    times    and    under 
such  conditions  as  the  commanding  officer  may  direct,  but  not 
more  than  one-half  of  the  crew  shall  be  granted  liberty  at  one 
time.     (See  pars.  llOc,  190,  191,  324.) 

104.  Deprivation  of  shore  liberty. — Unless  the  exigencies  of 
the  service  or  the  unhealthiness  of  the  port  prevent  giving  liberty 
to  the  crew,  no  person  shall  be  deprived  of  liberty  on  shore  for 
more  than  two  months  except  in  cases  of  extreme  punishment, 
or  when  it  becomes  necessary  to  confine  a  deserter  for  a  longer 
period,  or  when  the  person's  conduct  on  shore  is  of  such  a  char- 
acter as  to  bring  discredit  on  the  service. 

105.  Shore  liberty  dependent  upon  conduct. — The  granting  of 
liberty  on  shore  and  special  privileges  will  depend  largely  upon 
good  behavior  and  strict  attention  to  duty.     Members  of  the  crew 
whose  conduct  in  this  respect  is  entirely  satisfactory  shall  be  al- 
lowed every  indulgence  compatible  with  the  demands  of  duty  and 
the  exigencies   of  the   service,   and,   in   respect  to  privileges,   a 
clear  distinction  shall  be  made  between  them  and  other  members 
of  the  crew. 

106.  Pay. — Members  of  the  crew  shall  receive  a  full  day's  pay 
for  the  day  upon  which  shipped  and  the  day  of  discharge  unless 
they  fall  upon  the  31st  day  of  a  month,  but  when  a  vacancy  occurs 
by  reason  of  the  discharge  of  a  member  of  the  crew  the  pay  of 
the  recruit  to  fill  the  vacancy  can  not  commence  until  the  day 
following  the  discharge. 

107.  Retained  pay. — One  quarter  of  a  month's  pay  shall  be 
retained  each  month  from  a  recruit  until  there  has  accrued  to  his 
credit  a  full  month's  pay;  and  after  the  first  four  months  of 
service  no  memberr  of  the  crew  shall  be  permitted  to  draw  cash  on 
account  of  this  pay  unless  it  is  due  and  he  has  in  addition  thereto 
one  full  month's  pay  to  his  credit. 

108.  Offenses  and  punishments. — Whenever  any  seaman  who 
has  been  shipped  for  service  on  board  a  vessel  of  the  Coast  and 
Geodetic  Survey  in  accordance  with  these  regulations  commits 
any  of  the  following  offenses  he  shall  be  punished  as  follows : 


REGULATIONS.  45 

(a)  For  desertion,  by  forfeiture  of  all  or  any  part  of  the 
clothes  or  effects  he  leaves  on  board  and  of  all  or  any  part  of  the 
wages  or  allowances  which  he  has  then  earned. 

(&)  For  a  refusal  of  duty,  by  forfeiture  of  not  more  than  two 
days'  pay  for  each  day  of  said  refusal  of  duty. 

(c)  For  willful  disobedience  to  any  lawful  command  at  sea,  by 
being,  at  the  option  of  the  commanding  officer,  placed  in  irons 
until  such  disobedience  shall  cease,  and  by  forfeiture  from  his 
wages  of  not  more  than  four  days'  pay. 

(d)  For  continued  willful  disobedience  to  lawful  command  or 
continued  willful  neglect  of  duty  at  sea,  by  being,  at  the  option 
of  the  commanding  officer,  placed  in  irons,  on  bread  and  water, 
with  full  rations  every  fifth  day,  until  such  disobedience  shall 
cease,  and  by  forfeiture,  for  every  24  hours'  continuance  of  such 
disobedience  or  neglect,  of  a  sum  not  to  exceed  12  days'  pay. 

(e)  For  absence  at  any  time  without  leave  and  without  sufficient 
reason  from  his  vessel  and  from  his  duty,  not  amounting  to  deser- 
tion, by  forfeiture  of  his  wages  of  not  more  than  two  days'  pay. 
Should  such  absence  cover  a  period  of  24  hours  or  more,  punish- 
ment under  this  section  shall  be  confined  to  the  absence  occurring 
within  the  first  24  hours ;  all  deductions  thereafter  shall  be  made 
in  accordance  with  paragraph  102c. 

(f)  For  destruction  of  property  through  willfulness  or  negli- 
gence, by  forfeiture  of  his  wages  to  an  amount  not  in  excess  of  the 
value  of  the  property  destroyed  to  compensate  for  same.     The 
value  of  the  property  destroyed  will  be  determined  by  a  board  of 
three  officers  appointed  by  the  commanding  officer  or  chief  of 
party  for  that  purpose. 

109.  Incompetency — Reduction  in  rating. — Whenever  while  at 
sea,  in  a  foreign  port,  or  on  remote  working  grounds,  any  member 
of  a  crew  of  a  vessel  proves  himself  to  be  incompetent  in  the 
rating  for  which  he  has  been  shipped  or  to  which  he  has  been 
advanced,  he  shall  be  disrated  in  proportion  to  his  incompetency. 

110.  Leaves  of  absence. — Thirty  days'  leave  with  pay  in  each 
calendar  year,  exclusive  of  leagl  holidays  and  Sundays,  may,  with 
the  approval  of  the  Director,  be  granted  to  each  employee  in  the 
Bureau,  and  in  addition  30  days'  leave  with  pay  when  kept  from 
duty  by  illness  or  exposure  to  contagion. 

(a)  Sundays  and  legal  holidays  (whether  for  the  whole  or  part 
of  a  day)  at  the  beginning  or  end  of  any  kind  of  leave,  or  within 
a  period  of  annual  leave,  shall  not  be  charged ;  but  those  which 
occur  within  a  period  of  leave  on  account  of  sickness  or  exposure 
to  contagion,  or  without  pay,  will  be  charged. 


46  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(&)  The  Secretary  of  Commerce  may  upon  recommendation  of 
the  Director  grant  to  commissioned  officers  of  the  United  States 
Coast  and  Geodetic  Survey  extended  leave  for  sickness  or  in- 
capacity in  excess  of  30  days  each  calendar  year  when  such  sick- 
ness or  incapacity  has  been  incurred  in  the  line  of  duty  and  not 
due  to  immoralities  or  intemperate  habits.  (See  pars.  428  and 
448.) 

(c)  Verbal  permission  granted  by  the  commanding  officer  to 
anyone  under  his  command  to  go  ashore  for  less  than  24  hours 
shall  not  be  considered  leave  of  absence  and  need  not  be  reported 
to  the  Department. 

(d)  The  provisions  of  this  paragraph  do  not  apply  to  the  crews 
of  vessels.     (See  pars.  103,  190,  191,  324.) 

111.  Accrued  leave. — Officers  on  duty  in  the  Philippine  Islands 
may,  with  the  approval  of  the  Director  be  granted  at  one  time 
the  whole  or  any  portion  of  the  annual  leave  accrued  and  unused 
during  a  period  of  three  years.  Under  this  regulation  leave 
at  the  rate  of  two  and  one-half  days  per  month  begins  to  accrue 
on  the  day  of  arrival  in  the  Philippines,  and  continues  to  ac- 
cumulate until  the  total  of  90  days  has  accrued;  that  is,  from 
the  first  day  to  the  last  day,  both  inclusive,  of  actual  service  in 
the  islands,  leave  may  accrue,  but  no  more  than  the  total  of  90 
days  is  permitted  to  be  used  as  accrued  leave.  (See  Comp.  Dec., 
Jan.  31,  1920.) 

(a)  Commissioned  officers,  junior  engineers,  deck  officers,  extra 
observers,  watch  officers,  mates,  surgeons,  chief  engineers,  sig- 
nalmen and  draftsmen,  serving  under  appropriate  orders  outside 
the  continental  limits  of  the  United  States  (not  including  the 
Philippine  Islands)  and  being  deprived  by  reason  thereof  of  the 
opportunity  of  taking  their  annual  leave  in  the  United  States 
without  undue  expense  both  to  themselves  and  the  Government, 
may  accumulate  their  accrued  and  unused  leave  during  a  period 
of  two  years,  or  any  part  thereof,  the  same  to  be  granted  to  them 
at  such  time  as  the  exigencies  of  the  service  will  permit. 

(ft)  Magnetic  observers  may  be  granted  at  one  time  the  whole 
or  any  portion  of  their  annual  leave  accrued  and  unused  during 
a  period  of  three  years  while  on  duty  outside  the  continental 
limits  of  the  United  States. 

(c)  When  the  exigencies  of  the  service  are  such  that  it  is  not 
practicable  to  grant  leave  of  absence  during  a  current  calendar 
year  to  officers  of  the  field  force  on  field  duty  within  the  conti- 
nental limits  of  the  United  States,  the  whole  or  any  portion  of 


KEGULATIONS.  47 

the  annual  leave  accrued  and  unused  during  that  calendar  year, 
may,  upon  request  from  the  officer  and  upon  approval  of  the  Sec- 
retary of  Commerce,  be  taken  during  the  following  calendar  year. 

112.  Leave  without  pay. — Leave  without  pay   (furlough)  not 
exceeding  one  year  may  be  granted,  at  the  discretion  of  the  Sec- 
retary of  Commerce,  upon  the  recommendation  of  the  Director. 
When  the  immediate  necessity  for  the  services  of  employees  paid 
from  a  lump  sum  no  longer  exists,  they  may  be  placed  on  fur- 
lough without  pay,  by  the  Director  with  the  approval  of  the  Sec- 
retary of  Commerce,  and  may  be  reemployed  within  the  discre- 
tion of  the  Department  under  the  limitations  prescribed  by  the 
Civil   Service  Commission.     Applications  for  leave  without  pay 
for  five  days  or  more  must  state  the  reasons  for  making  the 
request. 

(a)  Leave  without  pay  will  be  charged  in  periods  of  one  day 
and  multiples  thereof. 

113.  Military  leave. — Military  leave  may  be  granted  to  em- 
ployees of  the  Department  as  follows : 

(a)  National  Guard. — Members  of  the  National  Guard  of  the 
District  of  Columbia  may  be  granted  military  leave  (1)  on  all 
days  of  service  which  they  may  be  ordered  to  perform  by  the 
commanding  general  and  (2)  on  all  days'  during  which  they  shall 
be  engaged  in  field  or  coast-defense  training  ordered  or  authorized 
under  the  provisions  of  the  act  of  June  3,  1916.  Members  of  the 
National  Guard  outside  the  District  of  Columbia  (whether  em- 
ployed at  \Vashington,  D.  C.,  or  elsewhere)  may  be  granted  mili- 
tary leave  on  all  days  during  which  they  shall  be  engaged  in  field 
or  coast-defense  training  ordered  or  authorized  under  the  pro- 
visions of  the  act  of  June  3,  1916. 

(6)  Naval  Militia. — Members  of  the  Naval  Militia  (whether  of 
the  District  of  Columbia  or  otherwise  and  wherever  employed) 
nmy  be  granted  military  leave  M'henever  they  attend  drills, 
cruises,  or  other  ordered  duty  of  the  Naval  Militia. 

(c)  Officers'  Reserve  Corps. — Members  of  the  Officers'  Reserve 
Corps  (whether  employed  in  the  District  of  Columbia  or  else- 
where) may  be  granted  military  leave  on  all  days  during  which 
they  shall  be  ordered  to  duty  with  troops  or  at  field  exercises  or 
for  instruction  for  periods  not  to  exceed  15  days  in  any  one  calen- 
dar year. 

114.  Court  leave. — Employees  who  have  been  subpoenaed  to 
attend  court  will  be  allowed  special  leave  of  absence  with  pay 
when  serving  as  witnesses  for  the  Government;  otherwise  such 
absence  will  be  charged  to  annual  leave  or  leave  without  pay. 


48  U.   S.   COAST  AND  GEODETIC   SURVEY. 

Evidence  of  attendance  at  court  will  be  required.  Witnesses  for 
the  District  of  Columbia  are  not  considered  as  witnesses  for  the 
Government  within  the  purview  of  the  provision  of  the  regula- 
tions allowing  special  leave  of  absence  to  employees  serving  as 
witnesses  for  the  Government. 

115.  Leave  for  temporary  employees. — Temporary  employees 
will  not  be  allowed  leave  with  pay,  nor  will  such  leave  accrue, 
during  the  first  month  of  service.     Beginning  with  the  second 
month  they  may  be  granted  leave  with  pay  at  the  rate  of  2£  days 
for  each  month  of  service ;  and  if  leave  without  pay  was  granted 
during  the  first  month  of  service  the  same  may,  when  approved  by 
the  Department,  be  charged  against  such  accrued  leave  and  the 
employee  reimbursed  for  salary  withheld. 

116.  Leave  for  new  employees  (permanent)  and  those  trans- 
ferred from  one  department  to  another. — Persons  entering  the 
service,  whether  by  original  appointment  or  reinstatement,  will 
not  be  allowed  leave  during  the  first  service  year  in  excess  of  the 
rate  of  2£  days  for  each  month  of  service.     Persons  transferred 
from  other  departments  or  from  one  bureau  or  office  to  another 
within  this  department  will  be  charged  with  the  leave  taken  or 
credited  with  the  leave  accrued  prior  to  such  transfer. 

117.  Leave  in  District  of  Columbia. — Detailed  regulations  re- 
garding leave  of  absence  which  are  issued  from  time  to  time  by 
the  Secretary  of  Commerce  will  govern  all  cases  arising  in  the 
District  of  Columbia,  and  as  far  as  practicable  shall  be  applied 
to  the  service  elsewhere. 

118.  Application  for  leave. — Application  for  annual  leave  and 
leave  without  pay  should  be  made  in  advance,  and  application 
for  sick  leave  within  five  days  after  the  return  to  duty.     (See 
par.  16.) 

(a.)  Annual  or  sick  leave  will  be  regarded  as  granted  when  the 
application  meets  the  requirements  of  law  and  these  regulations 
and  has  received  the  approval  of  the  director.  ( See  par.  19. ) 

(&)  Officers  and  employees  in  the  field  or  office  are  expected 
to  arrange  their  requests  for  leave  of  absence  so  as  to  cause  the 
least  hindrance  to  the  progress  of  the  work  of  the  service. 

(c)  Officers  serving  aboard  ship,  or  on  shore  in  other  localities 
than  Washington,  D.  C.,  will  insert  the  name  of  the  ship  or  place 
where  they  are  performing  duty  over  the  date  line  on  their  ap- 
plications for  annual  or  sick  leave. 

119.  Adjustment  of  leave. — Employees  who  are  compelled  to 
take  sick  leave  and  have  to  their  credit  at  the  end  of  a  calendar 
year,  or  upon  separation  from  the  service  during  the  year,  un- 


REGULATIONS.  49 

used  annual  leave,  may,  upon  application,  have  the  utilized  sick 
leave,  or  any  part  thereof,  charged  to  the  annual  leave  remaining 
to  their  credit. 

120.  Resignation. — All  resignations  shall  be  forwarded  through 
the  proper  channels.     (See  par.  10.) 

(a)  The  resignation  of  a  commissioned  officer  shall  be  addressed 
to  the  President  of  the  United  States. 

(6)  All  other  resignations  shall  be  addressed  to  the  Director 
of  the  Coast  and  Geodetic  Survey. 

(c)  Each  resignation  shall  be  accompanied  by  a  statement 
furnishing  reasons  therefor. 

121.  Private  instruction  for  examination. — No  officer  or  em- 
ployee of  the  Government  shall,  directly  or  indirectly,  instruct  or 
be  concerned  in  any  manner  in  the  instruction  of  any  person  or 
classes  of  persons,  with  a  view  to  their  special  preparation  for 
the  examination  of  the  United  States  Civil  Service  Commission. 

122.  Use  of  political  influence. — All  persons  in  the  service  are 
prohibited  from  using  political  influence  to  better  or  advance  their 
position  or  standing  in  the  service. 

123.  Obedience  to  orders. — All  persons  in  the  service  are  re- 
quired to  obey  readily  and  strictly,  and  to  execute  with  prompti- 
tude and  zeal,  the  lawful  orders  of  their  superiors.     They  shall 
show  to  their  superiors  the  proper  deference  and  respect.     No 
person  in  the  service  shall  join  in  or  abet  any  combination  to 
weaken  the  lawful  authority  of,  or  lessen  the  respect  due  to,  his 
superior  officer,  or  shall  treat  his  superior  officer  with  contempt 
or  be  disrespectful  to  him  in  manner  or  deportment. 

124.  Contributions,   presents,   etc. — No  officer,  clerk,   or   em- 
ployee in  the  United  States  Government  employ  shall  at  any  time 
solicit  contributions  from  other  officers,  clerks,  or  employees  in 
the  Government  service  for  a  gift  or  present  to  those  in  a  superior 
official  position ;  nor  shall  any  such  officials  or  clerical  superiors 
receive  any  gift  or  present  offered  or  presented  to  them  as  a  con- 
tribution from  persons  in  Government  employ  receiving  a  less 
salary  than  themselves;  nor  shall  any  officer  or  clerk  make  any 
donation  as  a  gift  or  present  to  any  official  superior. 

125.  Interests  of  service. — It  shall  be  the  duty  of  all  officers 
and  employees  to  further  the  work  of  the  service  in  every  possible 
way. 

126.  Suggestions  for  betterment  of  service. — Officers  and  em- 
ployees may  submit  through  the  proper  channels  any  remarks  and 
suggestions  for  the  betterment  of  the  service.     Such  suggestions 

33379°— 21 4 


50  TJ.   S.   COAST  AND  GEODETIC   SURVEY. 

should  be  briefly  and  clearly  stated,  with  reasons  for  recommen- 
dation. 

127.  Admission    to    lighthouses. — Officers   of   the   Coast   and 
Geodetic  Survey,  with  instruments,  may  be  permitted  to  occupy 
lighthouses  when  engaged  on  official  business,   with  the  under- 
standing that  no  interference  with  or  expense  to  the  Lighthouse 
Service  will  be  created  thereby.     (Par.  65,  U.  S.  L.  H.  Regs.  1914.) 

128.  Attention  to  duty. — Constant  and  faithful  attention  to 
their  duties  shall  be  required  of  all  persons  in  the  service,  and 
they  shall  never  absent  themselves  from  duty  without  the  con- 
sent of  their  superior  officers,  except  in  case  of  unavoidable  ab- 
sence on  account  of  serious  illness,  which  must  be  reported  at 
once  to  the  proper  officer. 

129.  Office  hours. — All  employees  in  the  departments  are  re- 
quired to  render  not  less  than  seven  hours'  service  each  day,  and 
all  persons  of  the  field  force,  whether  at  the  Washington  office, 
or  at  a  field  station,  or  engaged  in  office  work  on  board  ship,  are 
required  conscientiously  to  render  to  the  Government   the  full 
service  of  at  least  seven  hours  daily. 

130.  Service  continuous. — Commissioned  officers,  when  not  em- 
ployed in  the  field  work,  will  be  employed  at  the  office  in  Wash- 
ington or  at  a   field  station.     Other  officers   of  the  field   force 
may  also  be  temporarily  assigned  to  duty  at  the  Washington  office 
when  engaged  on  work  relating  to  the  field  results. 

131.  Oppression   of   subordinates. — Superiors   of  every   grade 
are  forbidden  to  oppress  those  under  them  by  tyrannical  conduct 
or  by  abusive  language.    Authority  over  subordinates  shall  be 
exercised  with  firmness  and  justice  and  each  person  shall  set  a 
good  example  to  others. 

132.  Authority  for  furnishing-  information. — Except  to  per- 
sons employed  in  the  work  of  the  Survey,  copies  of  any  kind  from 
the  records  or  sheets  or  information  as  to  the  results  of  the  work 
shall  not  be  furnished  without  authority  of  the  Director. 

133.  Publications  and  lectures. — No  person  connected  with  the 
Survey  shall  publish  any  article  or  deliver  any  lecture  or  other- 
wise give  out  any  information  regarding  the  work  or  results  of 
the  Survey  without  the  permission  of  the  Director. 

134.  Relations  to  the  public. — Courtesy  to  the  public  is  en- 
joined on  every  officer  and  employee  of  the  Survey  while  engaged 
in  official  duties.     When  persons  make  serious  inquiry  concerning 
the  work   that  the   Survey  is  doing,  courteous  reply  should  be 
made  and  the  information  given  if  practicable.     (This  does  not 


REGULATIONS.  51 

refer  to  such  information  as  is  forbidden  by  the  regulations.) 
Discourtesy  to  the  public  is  not  to  be  tolerated,  and  chiefs  of 
parties  are  expected  to  see  that  members  of  their  parties  conduct 
themselves  with  politeness  and  propriety. 

(a)  It  sometimes  happens  that  objection  is  made  to  the  entry 
upon  private  property  by  employees  engaged  in  official  work, 
but  it  is  believed  that  generally  this  objection  may  be  overcome 
by  an  explanation  of  the  public  character  of  the  work.  Many 
of  the  States  have  passed  laws  authorizing  entrance  on  lands 
within  those  States  for  the  purposes  of  the  Coast  and  Geodetic 
Survey,  but  these  must  not  be  construed  to  mean  that  entry  upon 
private  lands  is  to  be  made  without  consulting  the  wishes  of 
the  owners,  and  especially  where  claims  for  damages  are  likely 
to  arise  therefrom.  (See  Appendix  No.  1,  C.  and  G.  S.  Report 
for  1893.  See  also  Sup.  R.  S.,  Vol.  II,  chap.  398,  par.  8) 

(&)  If  at  any  time  it  becomes  necessary  to  make  entry  upon 
nny  military  or  naval  reservation,  the  chief  of  party  shall  first 
call  upon  the  officer  in  charge  of  the  reservation,  show  his  in- 
structions, and  explain  exactly  what  he  wishes  to  do  on  the 
reservation  and  obtain  the  consent  of  the  officer  in  charge  to  do 
the  work  contemplated.  Any  work  on  or  connected  with  the 
reservation  to  which  objection  is  made  by  the  officer  in  charge 
shall  be  omitted,  and  the  fact  that  it  has  been  omitted  will  be 
immediately  reported  to  the  Director. 

135.  Officers   to    know   the    regulations. — All   officers    of   the 
Coast  and  Geodetic  Survey  shall  make  themselves  familiar  with 
the  regulations  governing  the  service,  and  such  additions  to  and 
modifications  of  them  as  niay  from  time  to  time  be  issued  by 
the  Department,  and  be  governed  thereby. 

136.  Uniforms  when  on  military  duty. — The  Coast  and  Geo- 
detic Survey  is  an  engineering  bureau,  the  personnel  of  which 
in  time  of  national  emergency  is  subject  to  military  duty.     (Act 
of  May  22,  1917.)     When  engaged  on  military  duty  uniforms  will 
be  worn  in  accordance  with  the  regulations  governing  the  organ- 
ization to  which  the  person  is  assigned. 

137.  Uniforms  when  on  survey  duty. — When  engaged  on  sur- 
vey duty  all  officers  of  the  Coast  and  Geodetic  Survey  service 
shall   conform   strictly   to   the   regulations   prescribing  uniforms 
which   are  published  by   the   Bureau.     No   one  shall   wear   any 
uniform  other  than  that  to  which  his  grade  entitles  him. 

(a)  With  civilian  dress,  officers  shall  not  wear  any  distinctive 
part  of  their  uniforms  except  the  overcoat  (without  shoulder 
marks). 


52  U.   S.   COAST  AND  GEODETIC   SURVEY. 

138.  Uniforms  on  shipboard. — In  general,  officers  and  all  mem- 
bers of  the  crew  shall  wear  uniforms  at  all  times  aboard  ship. 
Under  certain  special  conditions,  however,  such  as  coaling  ship, 
inspecting  holds,  etc.,  where  the  character  of  the  work  performed 
is  such  as  to  render  the  wearing  of  the  uniform  inadvisable,  it  may, 
at  the  discretion  of  the  commanding  officer,  be  temporarily  dis- 
pensed with. 

(a)  Officers  attached  to  vessels  shall  wear  uniforms  when  en- 
gaged on  work  ashore,  except  when  excused  by  the  commanding 
officer. 

•  ( & )   The  senior  officer  present  shall  designate  the  uniform  of 
the  day. 

(c)  The  officer  of  the  deck  shall  appear  in  uniform  at  all  times. 

(d)  On  occasions  of  ceremony,  white  gloves  shall,  when  directed 
by  the  commanding  officer,  be  worn  with  either  the  service  dress 
or  the  white  service  dress. 

(e)  Uniform    coats    shall    at    all   times   be   worn    completely 
buttoned. 

(f)  Each   member   of   a   crew   must   provide   himself   with   a 
sufficient  outfit  of  uniforms  prescribed  by  the  uniform  regulations 
to  Appear  neatly  and  properly  dressed  at  all  times. 

139.  Uniforms  on  shore  parties. — Officers  on  wire-drag,  revi- 
sion,   or   other   shore   parties   shall    wear   uniforms    only    when 
specifically  ordered  by  the  Director. 

(a)  In  wearing  the  field  uniforms,  the  service  hat  may  be  worn 
by  all  officers,  but  only  commissioned  officers  shall  wear  the 
hat  cord.  Leggings  may  be  worn  with  khaki  trousers.  Riding 
breeches  and  puttees  may  also  be  worn  on  shore  duty  by  com- 
missioned officers. 

140.  Uniforms    when    on    temporary    duty. — Draftsmen,    re- 
corders, and  others  assigned  to  temporary  duty  in  field  parties 
will  not  be  permitted  to  wear  uniform  except  by  authority  of  the 
Director. 

141.  Inspector  in  charge  of  field  station. — The  following  regu- 
lations are  for  the  guidance  of  the  inspectors  in  charge  of  the 
Coast  and  Geodetic  Survey  field  stations,  but  do  not  apply  to  the 
Philippine  Islands: 

(a)  Inspectors  in  charge  of  field  stations  of  the  Coast  and  Geo- 
detic Survey  have  for  their  principal  duties  the  inspection  of  the 
navigable  waters  within  their  district,  for  the  purpose  of  keeping 
the  charts  and  other  nautical  publications  of  the  Coast  and  Geo- 
detic Survey  corrected  to  date,  and  the  furnishing  of  information 
relative  to  our  coasts  to  the  public. 


BEGULATIONS.  53 

(&)  Chiefs  of  parties  should  consult  freely  with  an  inspector 
when  in  the  vicinity  of  a  field  station,  and  the  latter  will  advise 
freely  on  matters  affecting  the  interests  of  the  Survey.  An  in- 
spector or  other  chief  of  party  is  not  authorized  to  issue  orders 
to,  or  exercise  other  authority  over,  another  chief  of  party,  except 
by  specific  instructions  from  the  Director. 

(c)  An  inspector  in  charge  of  a  field  station  will  keep  the 
Director  informed  promptly  of  the  conditions  and  needs  of  sur- 
veys in  his  district,  and  will  make  recommendations  as  to  work 
that  should  be  done.    Orders  for  such  work,  however,  will  be 
issued  by  the  Director,  and  the  officer  assigned  to  it,  unless  attached 
to  a  field  station,  or  working  under  the  direction  of  an  inspector 
or  other  chief  of  party  by  order  of  the  Director,  will  report  directly 
to  the  Washington  office  unless  ordered  by  the  Director  to  report 
through  an  inspector. 

(d)  The  inspection  of  the  navigable  waters  by  the  inspector 
will  include  small  surveys  and  examination,  where  practicable, 
and  thus  avoid  the  necessity  of  sending  a  special  party  for  the 
work.    Where  surveys  are  found  necessary  which  are  too  large 
to  be  handled  by  the  inspector,  he  will  report  the  conditions 
promptly  to  the  Director. 

(e)  A  special  effort  will  be  made  to  learn  the  cause  of  wrecks, 
preferably  through  the  United  States  Steamboat-Inspection  Serv- 
ice, in  order  that  full  information  as  to  the  needs  of  mariners 
may  be  available  as  far  as  they  relate  to  the  charts,  surveys, 
current  observations,  and  other  data  of  interest  to  them. 

(f)  The  inspector  in  charge  of  each  field  station  will  cooperate 
with  steamship  lines,  yacht  clubs,  mariners,  and  others  to  insure 
prompt  reports  of  dangers  discovered,  changes  in  channels,  and 
other  information   affecting  our   coasts.    He  will  keep   in  close 
touch  with  the  surveys  and  improvements  made  under  the  direc- 
tion of  the  United  States  Engineers,  to  insure  the  prompt  for- 
warding of  data  to  the  Director.  „ 

(g)  Records   and   reports   will   be   forwarded   directly   to  the 
Washington  office,  unless  directed  to  forward  the  same  through  an 
inspector,  but  the  Pacific  coast  and  Alaska  parties  are  authorized 
to  forward  duplicates  of  reports  to  the  nearest  field  station.     In 
all  cases,  however,  copies  of  reports  of  newly  found  dangers  and 
other  information  that  should  reach  the  public  promptly,  relative 
to  the  Pacific  coast  and  Alaska,  will  be  forwarded  to  the  nearest 
field  station. 

(h)  To  avoid  delay,  inspectors  and  chiefs  of  parties  on  the 
Pacific  coast  and  Alaska  are  authorized,  whenever  the  Survey 


54  U.   S.   COAST  AND   GEODETIC   SURVEY. 

develops  rocks  or  other  important  information  that  should  reach 
the  public  promptly,  to  issue  a  notice  furnishing  such  information. 
A  copy  of  such  notice,  with  full  details,  will  be  mailed  to  the 
Washington  office  at  once. 

(i)  When  the  duties  of  an  inspector  in  charge  of  a  field  station 
require  him  to  visit  towns  or  cities  within  his  district  he  will, 
when  practicable,  call  upon  the  United  States  Coast  and  Geodetic 
Survey  sales  agents  for  the  purpose  of  discussing  local  nautical 
matters  as  related  to  Coast  Survey  charts  and  publications.  Any 
information  obtained  from  such  visits  will  be  reported  promptly 
to  the  Director. 

(;*)  Expenditures  for  field  inspection  must  be  estimated  for  in 
advance  in  accordance  with  the  regulations,  and  should  be  in- 
cluded in  the  annual  estimates  for  the  field  station.  Prior  au- 
thority must  be  secured  from  the  Director  for  inspection  trips 
over  distances  greater  than  50  miles. 

(fc)  Each  inspector  in  charge  of  a  field  station  of  the  United 
States  Coast  and  Geodetic  Survey  shall  keep  on  file,  for  the  pur- 
pose of  supplying  information  to  the  public,  one  copy  of  the  last 
edition  of  each  of  the  charts  and  nautical  publications  of  the 
Survey.  (See  par.  568.) 


VESSELS. 
(A)    ROUTINE  AND  DISCIPLINE   ON  SHIPBOARD. 

142.  Relative   rank   on   vessels. — Hydrographic   and   geodetic 
engineers,  junior  hydrograpliic  and  geodetic  engineers  and  aids 
shall  hold  the  relative  ranks  of  captains,  commanders,  lieutenant 
commanders,    lieutenants,    lieutenants    (junior    grade),    and   en- 
signs. 

Among  commissioned  officers  of  the  same  grade  precedence 
shall  be  fixed  in  accordance  with  their  file  number  in  that  grade. 

(a)  Chief  engineers,  surgeons,  watch  officers,  mates,  junior 
engineers,  and  deck  officers  shall  rank  in  accordance  with  their 
pay  and  in  the  order  named  when  of  the  same  pay.  For  ad- 
ministrative purposes  they  shall  take  precedence  with  but  after 
commissioned  officers  in  the  grades  receiving  the  same  or  next 
higher  base  pay. 

143.  Order  of  precedence. — On  occasions  of  ceremony  on  board 
a  vessel  of  the  service,  the  order  of  precedence  shall  be  as  follows : 

(1)  Commanding  officer. 

(2)  Executive  officer. 

(3)  Navigating  officer  (when  such  officer  is  assigned  by  writ- 
ten orders  of  the  Director). 

(4)  Chief  engineers. 

(5)  Other  officers  according  to  their  rank. 

(a)  Officers  specially  assigned  to  duty  in  a  higher  grade  by 
written  orders  of  the  Director,  are  to  hold  precedence  as  pro- 
vided for  that  grade,  but  will  retain  the  uniform  for  the  grade 
held  in  accordance  with  paragraph  1420. 

144.  When  applicable. — The  following  rules  for  routine  and 
discipline  on  board  ship  are  intended  to  guide  officers  in  the  care 
and  management  of  the  ships  of  the  service.     They  have  been 
prepared  more  especially  for  the  larger  ships,  but  are  applicable 
to  all  where  the  ship's  complement  permits  the  division  of  duties 
indicated. 

145.  Routine  subordinate  to  surveying. — In  enforcing  disci- 
pline as  it  affects  routine,  commanding  officers  are  to  bear  in 
mind  that  surveying  is  their  first  duty;  and  the  routine  for  the 

55 


56  U.   S.   COAST  AND   GEODETIC   SURVEY. 

care  of  the  ship  is  a  subordinate  duty  when  on  the  field  of  work, 
but  is  no  case  to  be  neglected. 

146.  Immediate  report  of  things  amiss. — Anything  amiss  in 
any  part  of  the  ship  shall  be  immediately  reported  to  the  com- 
manding officer.    At  sea,  during  the  hours  from  8  p.  m.  to  day- 
light, the  chief  petty  officer  of  the  watch  shall  make  an  inspection 
throughout  the  ship  and  report  to  the  officer  on  watch  at  the  end 
of  each  hour. 

147.  Work  which  interferes  with  ship's   efficiency. — Before 
any  work  is  undertaken  which  will  interfere  with  the  efficiency 
of  the  ship,  permission  for  such  work  must  be  obtained  from  the 
commanding  officer. 

148.  Alterations  not  allowed. — No  alterations  in  the  internal 
arrangements  of  the  ship  affecting  the  quarters  of  the  officers  and 
crew  are  to  be  made  without  permission  from  the  Director. 

149.  Docking1. — Steel    vessels    should    be    docked    every    six 
months;   wooden  or  sheathed  vessels  once  every  year  if  prac- 
ticable. 

150.  Corrosion. — Look  out  for  corrosion,  particularly  along  the 
waterline  and  around  sea  valves. 

151.  Steel  vessels   to   avoid  proximity  of   coppered   ones. — 
Never  allow  an  iron  or  steel  vessel  to  lie  alongside  of  a  coppered 
vessel. 

152.  Loose  brass  and  iron  scale. — Never  allow  loose  brass  or 
copper  to  lie  in  contact  with  the  iron  of  the  ship.     Loose  iron 
scale  is  nearly  as  bad. 

153.  Scale  due  to  coal. — In  iron  and  composite  ships  frequent 
examination  is  to  be  made  of  the  iron  or  steel  which  comes  in 
contact  with  the  coal,  or  on   which   water  drippings  from   the 
coal  are  liable  to  lodge.    Iron  or  steel  in  the  coal  bunkers  is 
to  have  all  scale  removed  as  soon  as  it  forms,  and  to  be  kept 
well  covered  with  paint. 

154.  Zinc  to  protect  from  corrosion. — In  wooden  or  sheathed 
vessels  having  iron  propellers,  and  in  iron  or  steel  vessels  hav- 
ing bronze  or  composition  propellers,  zinc  must  be  placed  to  pro- 
tect the  iron  or  steel. 

155.  Cement  a  protection  against  corrosion. — On  steel  or  com- 
posite vessels  a  sufficient  quantity  of  paints  and  cement  should 
always  be  kept  on  hand  to  cover  or  protect  any  part  of  the  hull 
or  frame  which  shows  signs  of  corrosion. 

156.  Care  of  decks. — The  decks  shall  not  be  holystoned  oftener 
than  once  a  week.    Lower  deck  shall  be  mopped  so  as  to  avoid 
dampness  below  as  much  as  possible. 


REGULATIONS.  57 

157.  Magazine. — The  magazine  shall  not  be  opened  except  with 
the  permission    of   the   commanding   officer,   who   will    keep   the 
keys  in  his  charge. 

158.  Pumps  and  fire  hose. — All  the  pumps  in  the  ship  shall  be 
frequently  tested,  so  as  to  keep  them  in  good  working  order.     The 
fire  hose  shall  be  kept  ready  and  convenient  to  the  pumps,  and 
all   fire-extinguishing  apparatus   shall  be   brought   into   practice 
whenever   fire   drill   is   performed.     Fire  extinguishers   must   be 
recharged  at  least  once  in  each  year.     (See  par.  176o.) 

159.  Rubber  gaskets. — All  rubber  gaskets  for  air  ports,  water- 
tight doors,  and  manholes  should  be  kept  free  from  grease,  oil, 
or  paint. 

160.  Bilges. — Examine  bilges  frequently,  and  keep  all  exposed 
iron  or  steel  covered  with  paint.     Keep  the  bilges  clean  and  dry 
by  frequent  inspections,  and  always  inspect  and  clean  them  be- 
fore going  to  sea. 

161.  Small  arms. — The  small  arms  are  to  be  frequently  ex- 
amined and  to  be  kept  clean  and  in  working  order. 

162.  Chain  cables. — Chain  cables  are  to  be  overhauled  at  least 
twice  a  year  and  windlass  to  be  overhauled  frequently. 

163.  Life  buoys. — Life  buoys  to  be  overhauled   and  kept   in 
good  working  order  and  detaching  apparatus  tested  monthly. 

164.  Steering  gear  and  whistle. — All  steering  gear  to  be  fre- 
quently tested  and  kept  in  working  order.     Before  getting  under- 
way, the  whistle,  engine-room  signals,  and  steering  gear  should 
be  tried  and  it  should  be  seen  that  all  is  clear  under  the  ship's 
stern. 

165.  Air  ports  at  sea. — At  sea,  no  air  port,  except  in  cabin 
and  wardroom,  will  be  opened  without  permission  of  the  execu- 
tive officer,  and  the  officer  on  watch  is  to  be  informed  if  there 
are  any  open  anywhere  in  the  ship. 

166.  Lifeboat. — The  lifeboat  is  always  to  be  ready  for  lower- 
ing, and  when  at  sea  will  be  provided  with  a  compass,  breaker 
of  water,  and  a  box  of  provisions  packed  in  tin. 

167.  Bedding  to  be  aired. — Bedding  shall  be  frequently  aired. 
Hammocks  and  mattress  covers  shall  be  scrubbed  at  least  once  a 
month. 

168.  Care  of  sails  and  rigging. — Slack  up  running  rigging  in 
wet  weather  and  dry  sails  as  soon  as  possible  after  they  have 
been  wet.    When  not  in  use  all  running  gear  should  be  hauled 
taut,   yards,  booms,   and  gaffs  squared,   and  sails   and  awnings 
neatly  furled  or  stowed.     Canvas  and  cordage  must  be  thoroughly 
dried  before  storing. 


58  IT.   S.   COAST  AND  GEODETIC   SURVEY. 

169.  Supplies  logged  when  received. — All  stores  received  on 
board  ship  shall  be  taken  charge  of  by  the  officer  having  charge 
of  the  department  to  .which  they  belong,  and  a  list  of  all  supplies 
and  outfit  for  the  ship  received  on  board  shall  be  entered  in 
the  log. 

170.  Inflammable  material. — No  painted  canvas  is  to  be  stored 
below.     When  not  in  use  it  is  to  be  examined  frequently.    All 
turnentine,  alcohol,  and  volatile  oils  are  to  be  stored  in  chests  on 
deck.     No  naked  light  will  be  taken  into  a  hold  or  storeroom 
where  kerosene  is  stowed. 

171.  Care  of  holds  and  storerooms. — Every  effort  should  be 
made  in  the  direction  of  cleanliness,  neatness,  and  order.     Holds 
and  storerooms  should  be  carefully  and  neatly  stowed,  having 
due  regard  to  nature  of  stores,  their  accssibility,  classification, 
inflammability,  and  effect  of  moisture.     Lime  and  cement  must  be 
stored  in  dry  places  and  protected  from  moisture. 

172.  Ventilation  of  holds  and  storerooms. — Holds  and  store- 
rooms are  to  be  frequently  ventilated,  and  the  magazine  to  be 
examined  for  dampness  at  stated  intervals.     Care  is  to  be  exer- 
cised that  the  "Abandon  ship"  stores  are  properly  packed  and 
fit  for  use. 

173.  Routine  duties. — Station  bills  must  be  made  out,   kept 
corrected,  and  placed  in  frames  under  glass  in  a  place  accessible 
to  the  crew,  as  follows :  Watch  bill,  fire  bill,  collision  bill,  and  boat 
bill  for  abandon  ship. 

174.  Care  must  be  taken  that  the  numbers  and  duties  of  each 
man's  station  billet  correspond  to  the  station  bills. 

175.  Log  book. — Regular  deck  and  engineer's  log  shall  be  kept 
on  the  vessels  of  the  service,  and  strict  attention,  when  writing 
the  log,  is  to  be  paid  to  all  of  the  instructions  printed  in  the 
front  of  these  books. 

176.  Fire  quarters. — Fire  quarters,  collision  and  abandon  ship 
drills  shall  be  had  once  a  week,  and  oftener  when  at  sea,  if  pos- 
sible.    The  time  required  for  these  exercises  and  the  fact  that 
they  have  been  performed  shall  be  entered  in  the  log. 

(a)  Fire  hose  will  be  run  out  and  connected  to  fire  plugs  from 
8  p.  m.  to  6  a.  m.  daily,  and  the  fact  so  reported  to  the  command- 
ing officer  at  8  p.  m. 

177.  Galley  fires. — Galley  fires   are  to  be  extinguished   at  8 
p.  m.,  unless  otherwise  specially  authorized ;  and  their  extinction 
is  to  be  reported  by  the  master-at-arms  or  leading  petty  officer  on 
board. 


REGULATIONS.  59 

178.  Open  lights. — No  open  light  is  to  be  taken  into  the  paint 
locker  or  into  any  storeroom  where  straw  or  other  combustibles 
are  kept,  or  into  coal  bunkers  until  they  have  been  thoroughly 
ventilated  by  removal  of  the  deck  bunker  plates. 

179.  Lights   out. — Lights,   except   cabin,    wardroom,   and   the 
designated  standing  lights  on  berth  and  orlop  decks,  must  be 
extinguished  at  9  p.  m.    The  wardroom  lights  must  be  extin- 
guished at  10  p.  m.  when  at  sea  or  on  the  working  grounds,  and 
11  p.  m.  when  in  port.     Special  permission  in  each  instance  for 
extensions  can  be  granted  by  the  commanding  officer  upon  request 
from  the  executive  officer. 

180.  Matches. — Safety  matches  only  will  be  allowed  on  board 
ship. 

181.  Smoking  lamp. — A  smoking  lamp  will  be  lighted  during 
the  hours  that  the  crew  are  permitted  to  smoke. 

182.  Smoking. — No  smoking  will  be  permitted  in  the  holds  or 
storerooms  or  galley,  or  while  at  work  in  any  part  of  the  ship. 

183.  Sheath  knives. — Sheath  knives  will  not  be  permitted  to 
be  worn  by  the  crew. 

184.  Issuing  officer. — The  officer  in  charge  of  the  clothing  and 
small   stores  must  be  present  when   clothing  and   small   stores 
are  issued  to  the  petty  officers  and  crew,  and  he  will  be  held 
responsible  for  a  correct  accounting  for  the  same.     Such  issues 
should  be  made  at  definitely  stated  intervals  fixed  by  the  com- 
manding officer. 

185.  Watches. — At  sea,  with  three  watch  officers,  the  executive 
officer  will  take  the  morning  and  second  dogwatches  and  relieve 
for  meals.    The  executive  officer  is  subject  to  calls  at  all  times. 

186.  Day's  duty  in  port. — In  port  all  wardroom  officers  will 
take  day's  duty  when  so  ordered  by  the  commanding  officer.     The 
executive  officer  is  always  on  duty. 

187.  Observations  at  sea. — At  sea  all  wardroom  officers,  except 
chief  engineer   and   medical   officer,   will   take   time   sights   and 
meridian  altitudes  of  the  sun  and  star  sights  for  ascertaining 
the   ship's  position  whenever  practicable.     They   will   also   take 
azimuth  for  ascertaining  the  compass  error  and  work  out  dead 
reckoning.    At  noon  each  day  they  will  hand  into  the  command- 
ing officer  their  determinations  of  the  ship's  position  for  that 
hour. 

188.  Compass    deviation. — Swing   ship    for   deviation    of   the 
compass  whenever  there  is  any  considerable  change  in  latitude 
or  any  redistribution  of  iron  or  steel  about  the  ship,  or  when  she 
has  been  lying  in  a  fixed  direction  for  any  length  of  time,  or  after 


60  U.   S.   COAST  AND   GEODETIC   SURVEY. 

having  been  undergoing  repairs.  At  sea  the  deviations  on  courses 
steered  should  be  checked  by  frequent  azimuths,  as  mentioned  in 
foregoing  paragraph,  and  a  record  kept  in  a  book  or  other  man- 
ner convenient  for  reference. 

189.  Shore  boats  in  port. — When  in  port  boats  will  be  sent 
ashore  for  officers  and  crew  at  regular  hours,  and  so  as  not  to 
encroach  on  the  mealtime  allowed  to  the  crew.     No  boat  shall  be 
sent  ashore  or  elsewhere  after  midnight  for  the  accommodation 
of  any  person,  except  by  order  of  the  commanding  officer. 

190.  Permission  to  leave  ship. — Officers  must  obtain  permis- 
sion from  the  commanding  officer  and  report  the  fact  to  the  execu- 
tive officer  before  leaving  the  ship.     ( See  par.  llOc. ) 

191.  Shore  liberty. — Petty  officers  and  crew  will  be  granted 
liberty  by  the  first  officer,  under  authority  from  the  commanding 
officer.     Petty  officers  and  crew  of  the  engineer's  force  will  first 
get  permission  for  leave  from  the  chief  engineer,  who  will  submit 
their  names  for  the  liberty  list  to  the  executive  officer.     Not  more 
than  one-half  of  the  crew  must  ever  be  permitted  to  be  absent 
from  the  ship  on  liberty  at  the  same  time.     ( See  pars.  103,  324. ) 

192.  Report  on  leaving   and  return. — All  officers  leaving  or 
returning  to  the  ship  will  report  to  the  officer  on  watch.     Every 
officer  or  man  upon  reaching  the  quarter-deck,  or  upon  leaving  it 
to  go  over  the  side,  shall  salute.     This  salute  shall  be  returned 
by  the  officer  of  the  watch  at  hand. 

193.  Unnecessary  noise. — When  working  ship  all  unnecessary 
noise  will  be  stopped. 

194.  Colors. — Officers  and  crew  when  on  deck  at  the  hoisting 
and  lowering  of  the  colors  will  face  the  national  ensign,  stand  at 
attention,  and  salute  when  the  colors  are  set  or  reach  the  rail. 

195.  Evening"  report,  ship's  condition. — All  holds  to  be  closed 
and  water-tight  doors  and  hatches  to  be  examined  and  reported 
by  the  boatswain  at  8  p.  m.     Boatswain  and  carpenter  will  report 
condition  of  rigging,  sails,  ground  tackle,  and  water  in  bilges,  to 
the  executive  officer,  who  will  then  report  to  the  commanding 
officer. 

196.  Chronometers. — The  winding  of  the  chronometers  must  be 
reported  to  the  commanding  officer  at  8  a.  m.  by  the  executive 
officer  or  other  officer  detailed  for  the  duty. 

197.  Keys. — Keys  to  storerooms,  holds,  etc.,  will  be  kept  on  a 
keyboard  in  the  executive  officer's  room. 

198.  Maintenance    of    dignified   manner. — Officers   shall    per- 
form their  duties  in  a  dignified  manner  and  avoid  familiarity 


REGULATIONS.  61 

with  petty  officers  or  crew.     Orders  shall  be  given  in  seamanlike 
language,  and  their  prompt  execution  demanded  and  enforced. 

199.  Subduing-  unruly  men. — An  officer  must  not  lay  hands  on 
a  member  of  the  crew  except  in  self-defense.     It  is  the  duty  of 
the  master-at-arms,  aided  by  such  of  the  crew  as  occasion  re- 
quires, to  furnish  the  physical  force  of  subduing  unruly  men. 

200.  Private  money  transactions  with  crew  forbidden. — Offi- 
cers are  forbidden  to  have  money  transactions  with  any  member 
of  the  crew  except  in  an  official  capacity. 

201.  Inquiry  into  offenses. — When  a  member  of  the  crew  is 
guilty  of  an  offense,  he  shall  be  promptly  brought  to  the  mast, 
where  his  case  will  be  brought  before  the  executive  officer,  and,  if 
found  necessary  by  him,  referred  to  the  commanding  officer  for 
punishment. 

202.  Charges  against  an  officer. — When  an  adverse  report  is 
made,  or  charges  preferred  against  an  officer,  it  must  be  done 
promptly  and  in  writing,  and  the  accused  officer  must  be  furnished 
with  a  copy  of  the  report  by  the  commanding  officer  within  24 
hours,  and  given  an  opportunity  to  make  a  statement  in  his  own 
behalf. 

203.  Petty  officer's  routine  duties. — The  routine  duties  of  the 
petty  officers  and  men  can  not  be  covered  by  specific  regulations 
which  would  meet  the  requirements  on  board  every  vessel.     The 
duties  of  the  men  must  necessarily  differ  on  the  different  ves- 
sels, and  they  should  not  be  encouraged  to  believe  that  those  in 
the  same  rating  perform  the  same  duties  on  all  the  vessels  of  the 
service.     The  members  of  the  crew  must  also  be  made  to  under- 
stand that  they  are  to  perform  not  only  the  duties  designated  by 
their  ratings,  but  any  others  which  the  commanding  officer  may 
deem  in  the  interests  of  the  service  and  which  they  are  capable 
of  performing. 

204.  Character  of  routine  work. — The  routine  work  on  board 
ship  will  largely  depend  upon  the  size  of  the  vessel  and  of  her 
complement  and  the  locality  and  nature  of  her  work. 

205.  Routine  work  logged. — Notes  appropriate  to  the  foregoing 
routine  duties  shall  be  entered  in  the  log  each  day. 

206.  Muster. — At  muster  officers  will  fall  in  on  starboard  or 
weather  side  of  quarter-deck  and  face  inboard.     The  assistant 
engineers,  chief  petty  officers,  and  writer  will  fall  in  forward  of 
the  officers  with  space  between  them.    The  petty  officers  and  men 
will  fall  in  on  the  port  or  lee  side  of  the  quarter-deck  in  double 
rank,  the  petty  officers  aft.  and  the  messmen's  branch  at  the  for- 
ward end  of  the  line.    The  executive  officer  will  conduct  the  mus- 


62  U.   S.   COAST  AND   GEODETIC   SURVEY. 

ter  and  report  to  the  commanding  officer,  and  accompany  the  lat- 
ter on  his  inspection. 

207.  Inspection. — At  inspection  of  the  ship  the  executive  officer 
and  medical  officer  shall  accompany  the  commanding  officer,  and 
the  chief  engineer  shall  also  accompany  the  commanding  officer 
during  his  inspection  of  the  engineer's  department.     The  cooks, 
stewards,  captain  of  the  hold,  and  master-at-arms  shall  attend  in 
their  stations  to  open  any  storeroom  or  locker  which  the  com- 
manding officer  desires  to  inspect. 

208.  Honors  and  distinctions. — If  the  President  of  the  United 
States  or  ruler  of  a  foreign  country  comes  aboard,  officers  and 
crew  will  be  in  uniform  and  at  muster.     The  commanding  officer 
and  such  other  officers  as  he  may  designate  will  receive  the  visitor 
at  the  gangway.     When  he  reaches  the  deck,  officers  and  men 
shall    salute.    The   President's   flag    (or   that   of   the  nation   to 
which  the  ruler  belongs)  is  to  be  hoisted  at  the  main  as  he  steps 
aboard  and  will  remain  there  as  long  as  he  is  on  board,  and  be 
hauled  down  as  he  goes  over  the  side. 

(a)  Same  as  above  for  Vice  President,  the  national  ensign  at 
fore.  Same  as  above  for  Secretary  of  Commerce,  Secretary's 
flag  at  main.  Same  as  above  for  Director  of  Coast  and  Geodetic 
Survey,  Director's  flag  at  main.  Same  as  above  for  Assistant 
Secretary  of  Commerce,  Assistant  Secretary's  flag  at  the  main. 
Same  as  above  for  other  Cabinet  officers,  Chief  Justice  of  the 
Supreme  Court,  governor  of  State  or  Province  where  anchored, 
Speaker  of  the  House  and  committees  of  Congress,  national  ensign 
at  the  fore. 

(&)  When  the  flag  of  any  of  the  above  officials  is  hoisted  at 
the  main,  the  service  flag  at  the  fore  should  be  smaller ;  and  when 
no  official  whose  flag  is  hoisted  at  the  main  is  on  board,  then 
the  larger  service  flag  may  be  used. 

(c)  Army  and  Navy  officers  of  the  rank  of  brigadier  general 
or  rear  admiral  shall  be  received  at  the  gangway  by  the  senior 
officer  on  board,  the  next  in  rank,  and  the  officer  of  the  deck. 

(dO  The  commanding  officer  and  officer  of  the  deck  will  at- 
tend at  the  gangway  whenever  a  commanding  officer  of  a  Coast 
and  Geodetic  Survey  vessel  leaves  the  ship  or  comes  on  board. 

(e)  The  officer  of  the  watch  or  on  day's  duty  will  attend  at  the 
gangway   whenever  the  commanding  officer  leaves  the  ship  or 
comes  on  board. 

(f)  Official  visits  in  the  Coast  and  Geodetic   Survey  service 
shall  be  exchanged  by  the  commanding  officers  as  soon  as  practi- 
cable after  meeting  or  arriving  within  communicating  distance. 


REGULATIONS.  63 

The  junior  shall  make  the  first  visit,  and  it  shall  be  returned 
within  24  hours,  if  practicable. 

(g)  After  dark  all  boats  approaching  the  ship  will  be  hailed  by 
the  petty  officer  on  watch.  The  replies  from  ;i  boat  to  ship's  hail 
are  as  follows : 

By  the  commanding  officer,  "  Name  of  vessel." 

By  wardroom  officers,  "Aye,  aye." 

By  assistant  engineers  and  chief  petty  officer,  "  No,  No." 

By  crew,  "  Hello." 

By  boat  not  going  alongside,  "  Passing." 

(70  In  entering  boats  the  junior  precedes.  The  senior  is  in 
charge  of  the  boat  and  precedes  in  getting  out. 

209.  Flag's  and  pennants. — The  distinguishing  marks  of  a 
Coast  and  Geodetic  Survey  vessel  are  the  Coast  and  Geodetic 
Survey  service  flag  and  pennant.  The  service  flag  shall  be  shown 
at  the  foretruck  and  the  pennant  at  the  main  truck.  The  pen- 
nant shall  be  kept  flying  at  all  times  while  the  vessel  is  in  com- 
mission, except  when  the  flag  of  the  President  of  the  United 
States,  the  flag  of  the  Secretary  of  Commerce,  the  flag  of  the  As- 
sistant Secretary  of  Commerce,  or  the  flag  of  the  Director  of 
the  Coast  and  Geodetic  Survey  is  displayed  at  the  main-truck, 
as  provided  in  paragraphs  208  and  208&. 

(a)  When  in  port  the  national  ensign  shall  be  hoisted  at  8  a.  in. 
and  hauled  down  at  sunset.  All  vessels  when  under  way  shall 
display  the  national  ensign  during  the  daylight,  except  when  at 
sea  with  no  land  or  vessel  in  sight.  Unless  there  are  sufficient 
reasons  to  the  contrary,  the  colors  shall  be  set,  even  though  it 
be  before  8  a.  m.  or  after  sunset,  if  there  be  sufficient  light  for 
them  to  be  seen  when  getting  under  way  or  coming  to  anchor, 
when  entering  or  leaving  port,  in  passing,  meeting,  joining,  or 
parting  from  other  Government  vessels,  or  falling  in  with  a  vessel 
at  sea,  and  in  approaching  or  passing  towns,  forts,  naval  sta- 
tions, lighthouses,  and  light  vessels.  When  entering  any  port 
•other  than  the  usual  headquarters  at  night,  colors  shall  be  made 
at  daylight  for  a  short  period  to  enable  the  authorities  of  the 
port  and  Government  vessels  present  to  determine  her  nation- 
ality. When  arriving  in  port  after  daylight  but  before  8  a.  m., 
after  keeping  the  colors  up  long  enough  for  the  port  authorities 
to  recognize  them,  they  shall  be  hauled  down  and  made  again  at 
8  a.  m.  in  the  usual  manner. 

(&)  The  Coast  and  Geodetic  Survey  service  flag  will  be  hoisted 
at  the  foretruck  when  coming  in  or  going  out  of  port,  when  meet- 


64  U.   S.    COAST  AND   GEODETIC   SURVEY. 

ing  a  vessel  at  sea,  on  national  holidays,  or  at  any  other  time 
when  the  national  ensign  is  hoisted  that  the  commanding  officer 
may  direct.  At  no  time  shall  the  service  flag  be  displayed  with- 
out the  national  ensign. 

(c)  Whenever  an  official  having  a  flag  is  on  board  a  Coast  and 
Geodetic  vessel,  his  flag  shall  be  displayed  at  the  main,  except 
that  when  more  than  one  such  official  is  aboard  the  flag  of  the 
superior  only  is  to  be  shown.     The  flag  shall  be  kept  flying  as 
long  as  the  official  remains  on  board.     (See  Pennant,  par.  209.) 

(d)  The  union  jack  will  be  hoisted,  in  port,  on  Sundays  and 
holidays  at  the  same  time  as  the  national  ensign. 

(e)  The  national  ensign  will  be  used  as  a  boat  flag  by  all  offi- 
cers. 

(/)  The  colors  are  not  to  be  dipped  to  a  passing  vessel  except 
in  answer  to  a  similar  salute.  Salutes  by  whistle  must  not  be 
made  except  in  answering  similar  salutes. 

(g)  The  service  flag  of  the  Coast  and  Geodetic  Survey  is  a 
blue  rectangle,  the  fly  1.6  times  the  hoist,  in  the  middle  of  which 
is  placed  a  white  circle  of  diameter  0.4  of  the  fly,  holding  a  red 
inscribed  equilateral  triangle  with  one  side  parallel  to  the  bottom. 

(h)  The  Coast  and  Geodetic  Survey  pennant  is  a  union  of  red 
triangles  base  down  (13  triangles  for  the  larger  and  7  for  the 
smaller  size)  on  a  white  field  one-fourth  the  length  of  the  pen- 
nant, the  remaining  three-fourths  of  its  length  to  be  blue. 

(i)  The  flag  of  the  Director  of  the  Coast  and  Geodetic  Survey 
is  a  blue  rectangle,  the  fly  1.4  times  the  hoist,  with  a  white 
equilateral  triangle  with  sides  half  the  length  of  the  fly,  one  side 
placed  parallel  with  the  hoist  at  a  distance  equal  to  half  the  length 
of  the  side. 

210.  Dimension  of  flags. — Only  the  following  sizes  of  flags,  all 
of  which  have  48  stars,  will  be  furnished  for  use  on  board  the 
vessels  of  the  Bureau. 

(a)  National  ensigns  with  hoists  of  8.94,  5.14,  and  5  feet,  and 
boat  flags  with  hoists  of  2.9  and  2.37  feet. 

( & )  Union  jack,  for  flags  of  8.94,  5.14,  and  5  feet  hoist. 

(c)  The  service  flag  will  be  furnished  in  three  sizes,  7^,  5,  and 
2$  feet  hoist. 

(d)  The  pennant  will  be  furnished  in  three  sizes,  15,  9,  and 
6  feet   in  length,  the   first   mentioned   having  13   triangles,   the 
latter  two  having  7  triangles. 

(e)  The  flags  of  the  Secretary  of  Commerce  and  the  Assistant 
Secretary  of  Commerce  are  issued  in  two  sizes,  7*  and  3  feet 
hoist  (Department  Circular  No.  250.  June  15,  1915). 


REGULATIONS.  65 

ail.  Dressing  ship. — When  dressing  ship,  the  national  ensign 
shall  be  placed  at  each  masthead  and  at  the  peak  or  staff.  The 
Coast  and  Geodetic  Service  flag  shall  be  hoisted  under  the  national 
ensign  at  the  foremast  head  and  the  service  pennant  under  the 
national  ensign  at  the  mainmast  head.  The  union  jack  shall 
be  on  the  staff  forward.  Lines  of  signal  flags  and  pennants 
(not  national  or  Coast  and  Geodetic  Survey)  to  extend  from 
under  the  jib  boom  to  the  mastheads  and  to  the  peak,  and  from 
thence  over  the  stern.  If  there  are  not  sufficient  signals  on  board 
to  dress  ship  rainbow  fashion,  as  above,  the  signals  should  be 
spaced  from  the  masthead  to  the  rail  on  the  port  side  of  foremast 
and  starboard  side  of  mainmast,  or  only  the  flags  specified  for 
mastheads,  peak,  and  jack  staff,  as  above  mentioned. 

212.  Mess  treasurers  to  keep  informed. — The  mess  treasurers 
shall  keep  themselves  informed  as  to  the  length  of  time  for  which 
mess  supplies  shall  be  laid  in  by  inquiry  of  the  commanding  offi- 
cer, through  the  first  officer,  whenever  necessary. 

213.  Officers'    mess. — Officers    shall    mess    in    the   apartments 
assigned  therefor  and  at  the  regular  mess  table  when  on  the  ship, 
unless   in   case   of   sickness.    The   commanding  officer   shall   be 
privileged  to  join  the  wardroom  mess,  but  if  served  in  the  cabin 
he  shall  pay  25  per  cent  higher  than  if  served  in  the  wardroom. 

214.  Banking-  officer  to  preside  at  mess. — The  ranking  officer 
present  shall  preside  and  have  power  to  preserve  order. 

215.  Wardroom  mess. — The  mess  treasurer  shall  be  elected  by 
a  majority  vote  of  the  members  of  the  mess.    He  will  have  charge 
of  all  the  receipts,  expenditures,  and  property  of  the  mess.     He 
will  keep  an  accurate  account  of  all  receipts  and  expenditures, 
which  shall  be  open  at  all  times  to  the  inspection  of  any  member 
of  the  mess.    At  the  end  of  each  month  he  shall  render  to  the 
auditing  committee  a  full  account  of  the  mess.     He  shall  incur 
no  indebtedness  which  can  not  fairly  be  discharged,  and  if  for 
any  reason  he  is  obliged  to  relinquish  the  position-  of  mess  treas- 
urer, he  shall  inform  his  successor  of  all  unpaid  bills  and  turn 
the  mess  account  over  to  him.     He  shall,  when  practicable,  per- 
sonally attend  to  the  settlement  of  all  accounts  at  least  once  a 
month.     An  election  for  mess  treasurer  shall  be  held  at  least  once 
every  two  months.    All  wardroom  officers  comprising  the  mess 
are  eligible  to  election  as  mess  treasurer,  and,  if  elected,  shall  so 
serve  if  approved  by  the  commanding  officer,  but  no  officer  shall 
be  required  to  serve  more  than  two  months  consecutively  without 
his  consent. 

33379°— 21 5 


66  U.   S.   COAST  AND  GEODETIC   SURVEY. 

216.  Meal  hours. — The  hours  for  serving  meals  shall  be  sub- 
ject to  approval  by  the  commanding  officer. 

217.  Payment  of  mess  bill  in  advance. — On  the  first  day  of 
each  month  each  member  of  the  mess  shall  pay  to  the  mess  treas- 
urer an  advance  of  the  estimated  amount  of  his  mess  bill  for 
the  current  month.     If  the  expense  per  capita  for  the  month  is 
less  than  the  advances  made,  the  excess  shall  be  credited  to  the 
officers  on  the  following  month's  advance.     An  officer  joining  a 
vessel  and  entering  the  mess  shall  deposit  with  the  mess  treas- 
urer, if  so  requested,  within  10  days  after  he  has  reported  for 
duty,  his  estimated  share  of  the  mess  bill  for  the  current  month. 

218.  Deductions  and  allowances  on  mess  bill. — An  officer  is 
responsible  for  his  share  of  the  mess  expenses  during  all  the  time 
that  he  is  attached  to  the  ship,  and  no  deductions  nor  allowances 
shall  be  made  to  him  for  any  reason  except  when : 

(a)  His  absence  is  under  an  order  of  the  Director  requiring 
him  to  defray  his  own  expenses  elsewhere. 

(&)  His  absence  is  under  an  order  of  his  commanding  officer, 
detailing  him  for  detached  duty,  and  he  is  not  served  by  the 
mess  while  on  such  duty. 

(c)  He  is  absent  on  annual  leave. 

(d)  He  is  absent  on  sick  leave. 

(e)  When  absent  under  exceptions   (a)  and   (&),  he  shall  not 
be  charged  with  a  mess  bill  on  board  the  ship;  under   (c)   and 
(d),  if  he  is  absent  for  a  longer  period  than  three  days,  he  shall 
be  entitled  to  a  rebate  of  the  full  amount  for  all  time  in  excess 
of  three  days,  but  no  rebate  shall  be  made  for  an  absence  of  less 
than  three  days. 

219.  Intoxicating   liquors. — Intoxicating  liquors   will   not  be 
permitted  as  mess  stores,  nor  on  board  the  vessels  of  the  Coast  and 
Geodetic  Survey,  except  under  control  of  the  medical  officers  as 
medical  stores. 

220.  Forward  messes. — The  forward  messes,  except  in  Philip- 
pine  waters,   shall  elect   their   own   mess   treasurer,   who   shall 
serve   with   the  approval   of  the   commanding   officer,   and   may 
select  from  among  themselves  a  committee  of  three  members  to 
supervise  their  mess  affairs,  and  bills  paid  shall  be  open  to  the 
inspection  of  such  mess  committee  at  suitable  hours. 

OB)    COMMANDING  OFFICER. 

221.  The  commanding1  officer. — On  assuming  or  relinquishing 
the  command  of  a  Coast  and  Geodetic  Survey  vessel,  the  com- 
manding officer  snail  muster  the  officers  and  crew  and  read  his 


REGULATIONS.  67 

orders  assigning  him  to  the  command  or  relieving  him,  as  the 
case  may  be. 

222.  Responsibility. — He  is  responsible  for  the  lives  and  prop- 
erty under  his  command  and  for  the  quantity  and  quality  of  the 
work  performed  by  the  party  under  his  charge.     He  is  responsible 
for  the  discipline  and  government  of  the  officers  and  all  others 
under  his  command,  and  is  required  in  his  person  to  show  a  good 
example  of  honor,  industry,  and  subordination.     He  shall  guard 
against  and  suppress  all  dissolute  and  immoral  practices. 

223.  Weekly  inspection. — He  shall  inspect  the  ship  thoroughly 
once  a  week,  and  the  fact  of  such  inspection  shall  be  entered  in 
the  log.    At  such  times  he  shall  assure  himself  that  all  cocks, 
valves,  slides,  doors,  outlets  and  hatches  in  connection  with  the 
ventilation  apparatus,  pumps,  and  water-tight  compartments  are 
in  proper  working  condition. 

224.  Examination  of  log-  books. — He  shall  examine  the  logs 
of  the  ship,  and  approve  and  sign  them  in  accordance  with  the 
instructions  given  therein  for  the  keeping  of  the  log  books. 

225.  Settlement  of  bills. — He  shall  see  that  all  bills  are  settled 
before  leaving  port. 

226.  Orders  not  chang-ed  because  of  temporary  absence. — No 
general  order   of  the  commanding  officer  shall  be   changed  by 
reason  of  his  temporary  absence  from  the  ship. 

227.  Mess  audit  board. — At  the  end  of  each  month  he  shall 
appoint  a  board  of  three  officers  to  examine  and  audit  the  ac- 
counts of  the  wardroom   and   forward   messes  and   wine  mess.. 
This  board  shall  submit  its  findings  to  him  on  Form  345.     If 
irregularities  or  delinquencies  are  reported,  he  shall  direct  im- 
mediate  provison    for    their    settlement.     He   will    forward   the 
report  to  the  office  as  directed  under  the  heading  of  "  Reports,'* 
and  title  of  "  Audit  of  mess  accounts." 

228.  Official  papers  to  be  accessible. — He  shall  cause  a  file 
of  all  general  orders,  circulars,  general  instructions  fpr  the  sea- 
son's work,  and  all  other  official  matter  of  like  tenor,  issued  by 
the  Director,  to  be  kept  where  it  is   accessible   for   the  infor- 
mation of  the  officers  of  the  vessel. 

229.  Executive  officer  to  be  kept  informed. — He  shall   keep 
the  executive  officer  informed  as  to  the  work  and  duties,  in  order 
that  during  his  absence  the  latter  may  intelligently  perform  the 
duties  in  accordance  with  his  wishes. 

230.  To  handle  vessel  when  necessary. — Should  he  deem  it 
necesary   to  handle   the   vessel   himself,   he  shall   regularly   re- 
lieve the  officer  of  the  deck  and  assume  sole  charge. 


68  U.   S.   COAST  AND  GEODETIC   SURVEY. 

231.  Health  and  comfort  of  complement. — He  shall  have  a 
proper  regard  for  the  health  and  comfort  of  all  on  board  the  ship. 

232.  Shall   enforce   rules   for  routine    duties. — He   shall    see 
that  the  "routine  duties"  elsewhere  prescribed  in  these  regula- 
tions are  carried  out. 

233.  Official  correspondence. — He  shall  file  all  official  corre- 
spondence received  by  him  and  shall  keep  copies  of  all  official 
letters  sent  by  him.    These  files  are  a  part  of  the  records  of 
the  ship  and  remain  on  board. 

234.  Shall  exercise  economy. — He  shall  see  that  economy  is 
exercised  in  the  expenditures  of  every  department  of  the  ship,  and 
shall  exercise  a  careful  supervision  of  all  estimates  for  supplies 
and  outfit  and  repairs,  and  see  that  no  unnecessary  items  are 
included. 

235.  Executive    officer    to    be    present    at    investigation    of 
offense. — When   investigating  any   offense   or  complaint   at  the 
mast,  he  shall  require  the  presence  of  the  executive  officer,  and  the 
officer  making  the  report  (if  any)  shall  be  present.    A  record  of 
all  punishments  inflicted  on  the  crew  shall  be  kept  in  the  log. 

236.  Disciplinary   treatment   of   officer. — He   shall   inflict  no 
punishment  on  any  officer  except  private  reprimand  or  suspension 
from  duty.     In  cases  of  gross  insubordination  or  neglect  of  duty, 
which  require  immediate  action,  the  commanding  officer  is  au- 
thorized to  initiate  the  action  by  detaching  the  offending  officer 
from  duty  on  the  vessel  with  written  orders  to  report  to  the  Director 
in  person,  or,  if  at  a  distance  from  Washington,  to  the  inspector 
at  the  nearest  field  station.     In  case  of  this  kind  the  facts  in  the 
case,  together  with  the  action,  must  be  reported  in  writing  to  the 
Director  immediately  so  that  effective  action  may  be  taken  by 
him.     (See  par.  73.) 

237.  Rules  for  preventing  collisions. — He  shall  see  that  the 
"  Rules  for  preventing  collisions  at  sea  "  are  strictly  carried  out 
on  board,  the  vessel. 

238.  In  case  of  shipwreck  or  collision. — He  shall,  in  case  of 
shipwreck  or  collision,  enforce  strict  discipline  and  remain  by 
the  vessel  as  long  as  possible,  to  save  the  crew,  log  books,  pay 
and  receipt  rolls,  muster  rolls,  and  other  valuable  papers,  and 
as  much  valuable  property  as  possible,  and  he  should  be  the  last 
person  to  leave  the  ship.     He  will  report  the  circumstances  at- 
tending the  disaster   to  the  Director  at   the   first   opportunity, 
and  a  full  entry  of  the  occurrence  will  be  entered  in  the  log 
book. 


REGULATIONS.  69 

239.  Report  of  accident  or  damage. — He  shall  make  immediate 
report  to  the  Director  of  any  accident  or  damage  to  the  hull 
or   equipment   of    the   vessel   which   will   require   an    allotment 
for  repairs.     In  case  of  accident  causing  damage  to  a  vessel  or 
the  property  of  others,  he  shall  make  immediate  report  to  the 
Director,  giving  full  details   of  the   accident  and  an  estimate 
of  the  probable  cost  of  repairs. 

240.  Delivery  of  official  communications. — All  orders  and  offi- 
cial communications  received  by  him  for  any  person  under  his 
command  shall  be  immediately  delivered  or  communicated  to  the 
person  affected  thereby,  unless  a  time  be  specified  for  their  de- 
livery, and  he  shah1   indorse  thereon  the  date  of  their  receipt 
and  time  of  delivery. 

241.  Notification  in  regard  to  mail. — He  shall  before  leaving 
port  give  suitable  information  for  the  convenience  of  the  ship's 
company  as  to  where  personal  mail  may  be  forwarded. 

242.  Passengers. — He   shall   receive  no   passengers   on  board 
without  permission  from  the  Director,  except  in  an  emergency. 
The  names  of  all  passengers  and  date  of  their  arrival  and  de- 
parture are  to  be  entered  in  the  ship's  log  and  on  report  of 
changes  (Form  364). 

243.  Scheme  for  painting  ship. — He  shall  see  that  the  ship  is 
painted   according  to   the  following    scheme,    unless    otherwise 
ordered  by  the  Director,  and  shall  not  change  the  outside  appear- 
ance of  the  ship  without  instructions : 

(a)  The  outside  of  hulls  above  the  copper,  or  above  the  boot 
topping,  or  the  bottom  paint,  as  the  case  may  be,  shall  be  white, 
the  superstructures,  smokestacks,  ventilators,  hatch  combings, 
etc.,  shall  be  Navy  spar  color,  and  the  boot  topping  dark  red.  Rig- 
ging, machinery,  and  that  portion  of  the  masts  in  the  wake  of  the 
smokestacks  shall  be  black.  Around  the  tops  of  smokestacks 
shall  be  painted  a  black  band  equal  in  width  to  one-third  of  its 
diameter.  The  waterways  may  be  red,  if  desired.  The  screens 
shall  be  of  the  regulation  colors.  The  ship's  name  may  be  let- 
tered in  gilt  or  gold.  There  shall  be  no  other  color  in  sight  on 
deck.  The  living  quarters,  engine  rooms,  storerooms,  etc.,  shall 
be  painted  white. 

244.  Report  on  movement  of  vessel. — He  shall  keep  the  Di- 
rector informed  by  telegraph  or  otherwise  of  the  movements  of 
his  vessel.    He  shall  immediately  telegraph  his  arrival  in  port 
after  a  voyage.    On  arrival  at  a  port  where  there  is  a  field  sta- 
tion of  the  Coast  and  Geodetic  Survey,  he  shall  call  upon  the  in- 


70  U.   S.   COAST  AND  GEODETIC   SURVEY. 

spector  as  soon  as  possible  after  arriving  and  acquaint  him  with 
the  field  work,  movements,  and  forwarding  address  of  the  ship. 

245.  In   the  matter  of  accounts,  routine   reports,   and  survey 
work  he  will  be  guided  by  the  regulations. 

246.  Shipping-  crews. — In  the  matter  of  shipping  members  of 
the  crew  he  shall  follow  the  regulations  as  prescribed  therefor, 
and  the  rules  as  given  on  Form  No.  366,  "  Shipping  articles."     In 
the  case  of  persons  who  are  entitled  to  additional  pay  (of  $1  per 
month  after  three  years'  service)  under  the  terms  prescribed  for 
reshipments,   the  total  pay   should  be  stated  in  the  reshipping 
articles.     Such  articles  should  have  the  words  "  second  shipment," 
"  third  shipment,"  etc.,  written  on  them.     Men  whose  terms  expire 
while  the  ship  is  at  sea  can  be  reshipped  on  the  following  day. 

247.  Complement. — He  shall  not  ship  to  exceed  the  number  of 
men  allowed  by  the  complement  of  the  ship  in  any  rating  unless 
an  equal  number  of  positions  remain  vacant  in  higher  ratings. 
(See  par.  84.) 

248.  On  leaving1  ship  to  inform  executive  officer. — On  leaving 
the  ship  he  will  inform  the  executive  officer  or  the  senior  officer 
on  board  of  the  fact. 

249.  Inspection  of  boilers. — He  shall  cause  an  official  inspec- 
tion of  the  boilers  to  be  made  at  least  once  in  each  year.    An 
inspection  made  by  the  engineer  force  of  the  ship  shall  not  be 
considered  as  a  substitute  for  an  inspection  by  the  United  States 
local  inspectors  of  boilers,  unless  the  inspection  is  made  by  au- 
thority  of   the   Director,   especially   granted   for    the   particular 
case,  except  as  hereinafter  provided.     When  it  is  not  practicable 
to  have  the  annual  inspection  of  the  boilers  made  by  the  United 
States  local  inspectors  the  commanding  officer  shall  notify  the 
Director  and  request  instructions.     In  cases  of  emergency  when  a 
United  States  inspector  is  not  available,  the  commanding  officer 
may  order  an  inspection  by  the  engineer  force  of  the  ship,  re- 
porting the  facts  to  the  Director. 

250.  Beport  condition  of  vessel. — Commanding  officers   shall 
at  the  close  of  each  season's  work  make  a  report  on  the  condition 
of  the  vessels  under  their  command,  with  an  estimate  in  detail 
of  the  probable  necessary  rapairs  for  the  ensuing  six  months. 

251.  Examination  of  tail  shaft. — The  commanding  officer  will 
avail  himself  of  the  opportunity,  when  docking  his  ship,  to  have 
the  propeller  removed  and  the  tail  shaft  examined  at  least  once 
in  two  years,  and  will  report  its  condition  to  the  Director. 

252.  Infectious  diseases.— He  shall,  in  case  of  infectious  dis- 
eases breaking  out  on  board  the  ship,  report  the  same  immediately 


REGULATIONS.  71 

to  the  local  board  of  health,  if  such  a  board  exists  in  the  locality, 
and  shall  comply  with  all  the  regulations  of  such  local  board, 
when  those  regulations  are  not  in  conflict  with  the  national  laws 
or  regulations.  The  report  should  be  in  writing,  and  a  copy 
thereof  forwarded  to  the  Director  immediately.  He  will  also  see 
that  State  or  national  quarantine  laws  are  complied  with,  sufficient 
information  concerning  which  is  printed  in  the  Coast  Pilots. 

253.  Nig-ht  order  book. — When  cruising  at  night  he  shall  keep 
an  order  book  in  which  shall  be  entered  each  evening    (by  8 
o'clock),  for  the  information  and  guidance  of  the  officer  on  watch, 
the  course  to  be  steered  during  the  night,  and  any  other  special 
instructions  concerning  the  sails,  speed,  and  navigation  of  the 
vessel  that  he  may  deem  necessary. 

254.  Aid  to  vessels  in  distress. — He  shall  render  assistance  to 
vessels  in  distress  at  such  times  and  in  such  manner  as  pro- 
vided by  the  Coast  and  Geodetic  Survey  regulations.     However, 
in  extending  assistance  to  vessels,  he  shall  not  interfere  with 
private  enterprise,  though  he  may  assist  private  effort.     When 
assisting  vessels  the  lines  and  hawsers  of  the  vessels  assisted 
will  be  used  if  practicable  and  they  have  such  as  are  suitable 
for  the  required  work.     (See  par.  336.) 

255.  Account  of  assistance  to  be  logged. — He  shall  cause  a 
full   account   of   assistance   rendered    vessels   in   distress   to   be 
entered  in  the  log,  and  as  soon  as  practicable  submit  a  detailed 
report  of  the  case  to  the  Director. 

(C)    EXECUTIVE  OFFICER. 

256.  The  executive  officer,  responsibility. — The  executive  offi- 
cer shall  be  the  commissioned  officer  next  in  rank  to  the  command- 
ing officer  unless  special  assignment  is  made  by  the   Director. 
He  is  responsible  to  the  commanding  officer  for  the  discipline, 
organization,   efficiency,   and  cleanliness   of   the   ship   and   crew. 
He  shall,  when  he  thinks   it   necessary,  instruct  the  officer  on 
watch  in  the  manner  of  performing  his  duties  as  a  watch  officer. 
If  the  commanding  officer  is  disabled,  his  duties  will  be  performed 
by  the  executive  officer  unless  otherwise  especially  directed  by  the 
Director. 

257.  Watch,  bills. — He  shall  draw  up  watch,  fire,  collision,  and 
abandon-ship  bills,  which  shall  be  posted  in  places  accesible  to  the 
crew.    He  shall  see  that  every  man  has  a  station,  and  that  some 
one  is  detailed  for  every  duty  that  may  be  required.     He  shall 
see  that  the  ship's  log  is  kept  in  accordance  with  the  printed  in- 
structions therein. 


72  U.   S.   COAST  AND  GEODETIC   SURVEY. 

258.  Direction  of  ship's  work  and  handling  of  ship. — At  the 
call  of  "  all  hands  "  he  will  relieve  the  officer  of  the  deck  and 
direct  all  the  work  going  on.    He  shall  handle  the  ship  under 
the  supervision  of  the  commanding  officer  if  so  directed. 

259.  Estimates. — He  shall  submit  to  the  commanding  officer 
estimates  for  all  stores,  equipments,  and  repairs  for  the  vessel, 
except  for  those  in  the  engineer's  department  and  clothing  and 
smaU    stores.     In   these   duties   he   shall   have    such    assistance 
from  the  other  officers  of  the  ship  as  may  be  available. 

260.  Stowage  of  stores,  etc. — He  will  have  charge  of  stowage 
of  stores  and  equipment,  and  is  accountable  for  the  proper  ex- 
penditure of  those  in  his  department.    He  is  also  the  ordnance 
officer. 

261.  Reports. — He  will  receive  all  reports  at  8  a.  m.  and  8 
p.  m.  and  report  to  the  commanding  officer. 

262.  Daily  inspection. — He  will  inspect  the  ship  thoroughly 
once  a  day  and  the  bilges  at  least  twice  a  month. 

263.  Navigation  duties. — He  will  also  be  the  navigator,  unless 
a  special  assignment  is  made  by  the  Director.     He  will  see  that 
the  books  and  instruments  for  navigation  are  properly  kept  and 
that  the  surveying  instruments  are  properly  stowed  and  cared 
for.     In  these  duties  he  will  be  assisted  by  the  second  officer. 

264.  Ship's  position. — At  sea  he  shall  furnish  the  commanding 
officer,  in  writing,  the  ship's  position  at  8  a.   m.,  noon,  and  8 
p.  m.,  each  day,  from  observation  and  dead  reckoning. 

265.  Enforcement  of  rules  for  routine  duties. — He  shall  see 
that  the  routine  duties  of  the  ship  are  properly  performed  and 
that  officers  and  crew  are  diligent  in  the  performance  of  their 
duties. 

266.  Maintenance  of  good  order. — The  executive  officer  is  re- 
sponsible for  the  maintenance  of  good  order  in  the  wardroom, 
as  well  as  elsewhere  in  the  ship.     In  his  absence  this  duty  will 
devolve  upon  the  senior  wardroom  officer  present. 

267.  In  charge  at  fires. — In  case  of  fire  he  will  take  charge  of 
the  work  at  the  fire,  and  in  abandoning  ship  he  and  the  command- 
ing officer  will  be  the  last  to  leave  the  ship. 

268.  Inspection  in  dry  dock. — As  soon  as  the  ship  is  placed 
in  dry  dock,  he  shall  make  a  close  personal  inspection  of  the 
vessel  and  report  the  result  in  writing  to  the  commanding  officer. 

269.  As   watch   officer. — When   directed   by   the  commanding 
officer,  he  will  perform  the  duties  of  watch  officer  in  addition  to 
his  other  duties. 


KEGULATIONS.  73 

270.  Communications  or  complaints  to  pass  through,  him. — 
All  communications  or  complaints  to  the  commanding  officer  from 
the  other  oflicers  or  the  crew  shall  be  presented  through  or  with 
the  knowledge  of  the  executive  officer. 

271.  To  keep  informed  regarding  work. — He  will  frequently 
consult  the  commanding  officer  and  keep  himself  informed  of  the 
work  performed  and  the  policy  of  the  commanding  officer  in  re- 
gard to  the  official  administration  of  all  matters  of  duty. 

272.  Enforce  short  allowance. — If  the  ship  is  on  an  allowance 
of  fresh  water  or  rations,  the  executive  officer  shall  see  that  it  is 
not  exceeded. 

273.  Shipment. — In  the  matter  of  shipments  he  is  the  recruit- 
ing officer  of  the  ship  and  will  see  that  they  are  made  in  accord- 
ance with  the  rules  and  regulations  governing  them. 

274.  Supervise  liberty  and  conduct  books. — He  will  see  that 
the  liberty  book  and  conduct  book  are  properly  kept,  and  that  the 
muster  roll  is  correctly  made  out. 

275.  Morning  order  book. — He  will  keep  a  morning  order  book 
in  which  he  shall  enter  the  instructions  for  the  officer  of  the  deck 
or  others  concerned  during  the  morning  watch. 

(D)    SECOND   OFFICEE. 

276.  Second  officer  will  succeed. — If  the  executive  officer  Is 
disabled  or  absent  for  an  extended  period,  his  duties  will  be  per- 
formed by  the  second  officer. 

277.  The  second  officer;  general  duties. — In  addition  to  his 
duties  as  assistant  navigator  the  second  officer  shall,  under  the 
direction  of  the  executive  officer,  see  to  the  steering  gear,  chains, 
chain   lockers,   windlass,   capstan,   hoisting  winch,   and  sounding 
apparatus,  and  shall  be  responsible  for  their  efficiency  and  cleanli- 
ness. 

278.  Instruct  quartermasters. — He  shall  instruct  the  quarter- 
masters in  the  use  of  the  sounding  apparatus,  the  international 
code  of  signals,  and  in  the  wigwag  code. 

279.  Station. — When  "  all  hands  "  are  called,  his  station  is  on 
the  forecastle  with  the  boatswain,  where  he  looks  after  lines  or 
anchors;  or  at  sea  works  the  head  sails  and  yards   (if  any)  on 
the  foremast. 

280.  Fire  quarters. — At  fire  quarters  he  will   take  the  deck 
under  the  direction  of  the  commanding  officer. 


74  U.   S.   COAST  A1STD  GEODETIC   SURVEY. 

(E)    THIRD   OFFICER. 

281.  The  third  officer;  general  duties. — Under  the  direction 
of  the  executive  officer,  the  third  officer  will  look  after  the  care 
of  sails,  awnings,  spars,  rigging,  and  boats.     He  shall  test  the 
drain  cocks  in  the  different  compartments  of  the  ship  and  the 
water-tight  doors  and  hatches.     At  sea  he  shall  see  that  the  boats 
are  always  properly  equipped  and  ready  for  any  work  that  may 
be  required  of  them. 

282.  Station. — At  the  call  "  all  hands  "  his  station  is  aft  on 
the  quarter-deck,  where  he  attends  to  lines  and  seeing  all  clear 
under  the  stern  or,  when  under  sail,  to  the  handling  of  after  sails. 

(F)    FOURTH   OFFICER. 

283.  The  fourth  officer;  duties. — Under  the  direction  of  the 
executive  officer  the  fourth  officer  will  attend  to  some  of  the  de- 
tails for  the  second  and  third  officers,  or  to  other  special  duties. 

(G)    OFFICER  OF  THE  DECK. 

284.  Officer  of  the  deck;  duties. — When  at  sea  before  taking 
charge  of  the  deck  he  will  acquaint  himself  with  the  position  of 
the  ship  with  regard  to  other  vessels  and  any  dangers  in  the 
vicinity,  and  of  land  or  lights  expected  to  be  sighted.     He  will 
never  leave  the  deck  while  the  ship  is  underway  until  properly 
relieved.    He  shall  not  change  the  course  or  speed  of  the  ship, 
unless  to  avoid  immediate  danger,  without  permission  from  the 
commanding  officer,  nor  shall  he  make  any  signal  without  per- 
mission. 

285.  In  port. — In  port  he  shall  see  that  the  crew  are  properly 
dressed  when  on  deck,  or  when  leaving  the  ship  in  boats,  or  on 
liberty.    When  liberty  men  come  from  shore  he  shall  use  every 
precaution  that  no  liquor  is  brought  on  board  by  them. 

286.  To  keep  himself  informed. — He  shall  be  acquainted  at 
all  times  \vith  the  manner  in  which  the  ship  is  secured,  the  names 
of  the  officers  and  men  absent  from  the  ship,  the  state  of  the 
weather,  and  all  work  that  is  going  on.     He  shall  see  that  all 
orders  of  the  commanding  officer  and  executive  officer  are  carried 
out,  and  shall  see  to  the  general  neatness  of  the  ship. 

287.  Arrivals  and  departures. — He  shall  receive  all  officers 
coming  aboard.    When  any  official  arrives  he  shall  inform  the 
commanding  officer.    He  will  not  permit  any  boat  to  leave  the 


KEGULATIONS.  75 

ship  or  come  alongside  without  his  knowledge,  and  will  report  to 
the  executive  officer  all  boats  which  leave  the  ship  of  which  the 
latter  has  no  knowledge. 

288.  When  in  danger  of  dragging. — In  case  of  heavy  winds 
or  strong  currents,  he  shall  take  measures  to  prevent  the  ship 
from  dragging  anchor,  and  shall  have  ranges  on  shore  and  drift 
lead  to  ascertain  any  movement  of  the  vessel.    He  shall  have  the 
ground  tackle  ready  and  inform  the  executive  officer  if,  in  his 
opinion,  there  is  any  necessity  for  letting  go  anchor  or  for  veering 
chain. 

289.  Yards  and  rigging. — He  shall  see  that  the  yards,  if  any, 
and  spars  are  properly  trimmed,  and  in  wet  weather  see  that  the 
running  rigging  is  slacked  if  necessary. 

290.  Reports. — He  shall  be  particular  in  making  the  required 
reports  to  the  commanding  officer  and  executive  officer,  and  be 
careful  in  the  giving  of  orders  to  subordinates  and  crew,  and 
seeing  that  they  are  properly  carried  out. 

291.  Unnecessary    noise. — He    will    prevent    all    unnecessary 
noise  or  boisterous  conduct  among  the  crew. 

292.  Log. — In  writing  the  log  he  shall  follow  the  instructions 
on  the  first  page  of  the  same,  and  shall  sign  his  log  before  leaving 
the  deck. 

293.  Watches  and  day's  duty. — Watches  and  day's  duty  shall 
he  taken  in  regular  order,  and  no  change  of  duty  will  be  per- 
mitted, except  with  permission  from  the  commanding  officer. 

294.  Deck  in  charge  of  petty  officer. — When  on  day's  duty 
the  officer  of  the  watch  may  leave  the  deck  in  charge  of  a  petty 
officer,  but  shall  be  ready  for  call  at  all  times  during  his  watch. 

(H)    MEDICAL  OFFICER. 

295.  Medical  officer. — The  medical  officer  shall  keep  a  medical 
journal  (Form  No.  240)  which  shall  be  subject  at  any  time  to  the 
inspection  of  the  commanding  officer,  and  shall  forward  the  same 
upon  its   completion  to  the  Director,  through  the  commanding 
officer.    The  journal  shall  be  a  record  of  all  professional  work 
done  by  him.    At  the  termination  of  each  cruise  he  shall  send  an 
abstract  to  the  Director,  through  the  commanding  officer,  together 
with  any  other  items  or  professional  interest  observed  by  him 
during  the  voyage. 

296.  Sanitary  condition  of  ship. — Whenever  he  deems  it  neces- 
sary it  shall  be  his  duty  to  make  to  the  commanding  officer  writ- 


76  U.    S.    COAST  AND   GEODETIC   SURVEY. 

ten  suggestions  or  reports  concerning  the  sanitary  condition  of 
the  ship  or  its  personnel  and  suggest  remedies. 

297.  Sanitary  condition  of  port. — He  shall  keep  himself  in- 
formed of  the  sanitary  condition  of  the  port  in  which  the  ship 
may  be,  and  immediately  report  to  the  commanding  officer  the 
presence  or  appearance  of  any  contagious   disease   or  epidemic 
which  may  come  to  his  knowledge. 

298.  Daily  sick  report. — He  will  submit  to  the  commanding 
officer,  through  the  executive  officer,  a  daily  morning  report  in 
writing  of  the  sick  on  board,  their  condition,  etc. 

299.  Drinking   water. — Whenever   a   supply   of  water   is  ob- 
tained from  shore,  he  shall  make  an  analysis  or  examination  of 
same,  as  far  as  possible,  and  report  to  the  commanding  officer  in 
writing  upon  its  purity.     In  regions  where  such  precaution  is 
necessary,  he  should  see  that  all  water  used  for  drinking  is  either 
distilled  or  boiled,  whether  used  on  the  vessel  or  by  landing 
parties. 

300.  Charge  of  medical  outfit. — He  shall  have  charge  of  the 
medical  storeroom,  medicines,  surgical  instruments,  and  sick  bay, 
and  see  that  they  are*  prepared  for  iaspection  at  the  same  time 
as  the  other  parts  of  the  ship. 

301.  Sick  call. — He   will  attend  at   sick  call  promptly   at   a 
definitely  stated  time,  and  not  later  than  9  a.  m.  every  day,  and 
he  shall  see  that  the  officers  and  crew  have  the  proper  and  neces- 
sary medical  attention  and  advice  at  all  times. 

302.  Supplies  when  fitting-  out. — When  fitting  out,  the  medical 
officer  shall  examine  the  medical  and  surgical  supplies  and  equip- 
ment and  the  sick  bay  and  report  to  the  commanding  officer  upon 
the  condition  of  same.    He  will  make  a  requisition  for  the  neces- 
sary medical  supplies  as  explained  under  title  "  Requisition  for 
medical  supplies." 

303.  Special  report,  new  regions. — When  employed  in  regions 
seldom  visited  by  professional  men,  he  shall  make  notes  on  the 
sanitary  conditions  and  the  natural  history  of  the  region,  to- 
gether with   any  other   items   of  professional   interest  observed 
by  him  during  the  cruise,  and  submit  a  report  to  the  Director 
embodying  the  information  collected. 

304.  Surveying  duties. — He  shall  also  perform  such  duties  in 
connection  with  the  surveying  work  and  ship's  routine  duties  as 
the  commanding  officer  directs. 

305.  Examination  of  recruits. — In  examining  persons  for  ship- 
ment he  shall  follow  the  "Instructions  relative  to  physical  examina- 


REGULATIONS.  77 

tion  "  on  pages  109  to  113  of  the  Regulations,  United  States  Public 
Health  Service,  1920.  He  may  be  required,  by  direction  of  the 
commanding  officer,  to  render  professional  aid  to  persons  other 
than  ship's  officers  and  crew,  when  such  aid  can  be  rendered 
without  detriment  to  the  interests  of  the  Government,  and  is  neces- 
sary and  demanded  by  the  laws  of  humanity  or  courtesy  toward 
other  branches  of  the  Government. 

306.  Vaccination. — In  making  the  examination  required  by  the 
last  paragraph,  he  will  note  whether  the  recruit  seems  to  require 
vaccination   for   the   prevention   of   smallpox   or   typhoid   fever, 
which,  if  required,  shall  be  performed  as  soon  as  the  duties  of 
the  ship  will  permit,  and  repeated  in  case  of  failure  until  there  is 
reasonable  assurance  that  the  person  is  protected.     The  time  to 
vaccinate  shall  be  decided  by  the  commanding  officer  upon  the 
recommendation  of  the  medical  officer.    The  antityphoid  vaccine 
will  not  be  administered  to  those  who  are  known  to  have  had 
typhoid  fever.    Entry  must  be  made  in  the  medical  journal  of  all 
vaccinations. 

(a)  The  officers  and  crews  of  vessels  to  which  a  medical  officer 
is  not  attached  can  have  these  vaccinations  performed  by  officers 
of  the  United  States  Public  Health  Service  at  any  port  where 
there  is  a  station  of  that  service. 

(I)    CHIEF   ENGINEER. 

307.  The  chief  engineer;  general  duties. — He  shall  be  respon- 
sible for  the  care,  preservation,  and  working  of  the  engines  and 
boilers   and   of  all   auxiliary   machinery   on  the  vessel   or   her 
launches,  and  all  pipes  and  other  connections  therewith,  and  for 
the  care  and  cleanliness  of  all  bulkheads,  bunkers,  bilges,  store- 
rooms,  tanks,   spaces,    and   fittings  within   his   department.     He 
shall  on  joining  a  vessel  at  once  examine  and  make  himself 
familiar  with  every  part  for  which  he  is  responsible.     He  will 
inspect  his  department  at  least  once  each  day  and  report  any 
defects  or  deficiencies  to  the  commanding  officer.    At  8  p.  m. 
each  day,  he  will  report  the  general  conditions  of  his  department 
to  the  commanding  officer. 

308.  Station  bill. — He  will  have  watch  and  station  bill  framed 
under  glass  and  posted  in  conspicuous  place. 

309.  Personal   supervision    of    operating   machinery. — When 
engines  are  being  worked  in  close  waters  or  when  docking,  he 
will  personally   supervise  the  operation   of  the  machinery.    He 
will  report  any  defects  or  deficiencies  in  his  department  to  the 


78  U.   S.    COAST  AND  GEODETIC   SURVEY. 

commanding  officer.  On  coming  to  anchor  he  will  immediately 
report  to  the  commanding  officer  all  repairs  necessary  in  his 
department. 

310.  Supervise  duties  and  conduct  of  subordinates. — He  shall 
assign  duties  to  the  assistant  engineers  and  see  that  they  perform 
them  properly.     He  shall  report  any  misconduct  on  the  part  of 
anyone  in  his  department  to  the  executive  officer,  and  will  keep 
the  latter  informed  of  the  conduct  and  deportment  of  the  men 
in  his  department. 

311.  Log-. — He  shall  see  that  the  engineer's  log  is  properly  kept 
in  accordance  with  instructions  printed  in  the  front  pages  thereof, 
and  shall  sign  it  daily,  ready  for  inspection  by  the  commanding 
officer. 

312.  Precautions  against  fire. — He  shall  see  that  every  pre- 
caution is  taken  against   fire  in  his  department.     He   will  not 
permit  any  naked  light  to  be  taken  into  a  bunker  until  the  bunker 
has  been  ventilated  by  the  removal  of  the  deck  bunker  plates. 

313.  Bunker  temperatures. — He  will  have  temperatures  taken 
in  the  bunkers  at  least  twice  in  each  watch,  and  any  undue  heat- 
ing of  the  coal  will  be  immediately  reported  to  the  commanding 
officer. 

314.  Pumps. — He  shall  have  the  steam  purnps  tried  frequently 
to  insure  that  they  are  in  working  order,  and  all  couplings  for 
fire  hose  in  his  department  will  be  kept  ready  for  immediate  use. 

315.  Estimates. — He  shall  submit  to  the  commanding  officer 
estimates  for  stores  and  repairs  in  his  department.     All  repairs  to- 
the  machinery  of  ship  and  of  launches  shall,  as  far  as  practicable, 
be  made  by  the  force  under  his  charge. 

316.  'Permission  to  start  fires  and  engines. — Fires  shall  never 
be  lighted,  spread,  or  banked  without  permission  from  the  com- 
manding officer,  and  the  engine  shall  not  be  moved  except  by 
signal  from  the  bridge,  or  with  the  knowledge  of  the  officer  of 
the  deck. 

317.  Strainers  and  drainag-e  system. — He  will   see  that  the 
strainers  and  cocks  of  the  drainage  system  are  frequently  ex- 
amined and  kept  in  good  working  order. 

318.  Daily  coal  report. — He  will  report  daily,  at  noon,  to  the 
commanding  officer,  on  Form  61,  the  amount  of  coal  or  fuel  oil 
received  and  consumed  during  the  last  24  hours,  and  the  amount 
remaining  in  the  bunkers,  or  fuel  tanks. 

319.  Examination  in  dock. — When  the  ship  is  docked,  he  shall 
make  a  careful  examination  of  the  propeller,  stern  bearing,  and 


REGULATIONS.  79 

sea  valves,  and  report  their  condition  to  the  commanding  officer; 
and  he  shall  see  that  all  sea  connections  and  valves  are  cleaned 
and  put  in  working  order. 

320.  Surveying-  duties. — He  shall  perform  such  duties  in  con- 
nection with  "the  surveying  work  and  ship's  routine  duties  as  the 
commanding  officer  may  direct. 

(J)    ASSISTANTS  TO  THE  ENGINEER. 

321.  Assistants  to  the  engineer;  day's  duty. — Under  the  di- 
rection of  the  chief  engineer,  they  shall  stand  four-hour  watches 
or  day's  duty  in  the  engine  room,  and,  when  ordered,  shall  do 
duty  in  the  launches. 

322.  Steam  log-. — They  will  write  the  steam  log  and  sign  it  at 
the  end  of  their  watches,  and  no  change  shall  be  made  in  it  after 
it  has  been  signed,  without  the  approval  of  the  chief  engineer 
and  the  commanding  officer. 

323.  Supervision  of  part  of  machinery,  etc. — Under  the  direc- 
tion of  the  chief  engineer,  each  assistant  engineer  will  have  the 
care  and  charge  of  some  part  of  the  ship's  machinery,  her  boilers, 
and  the  machinery  of  the  launches,  and  will  be  held  responsible 
for  their  cleanliness  and  working  condition. 

324.  Liberty. — They   shnll   obtain   permission   from  the   chief 
engineer  before  submitting  their  names  for  the  liberty  book. 

325.  The  engineer  on  watch;   supervision  of  department. — 
His  station  is  in  the  engine  room,  but  he  shall  exercise  a  general 
supervision  of  the  whole  engineer's  department ;  when  the  engines 
are  working,  he  shall  not  remain  away  from  his  station  longer 
than  is  absolutely  necessary  for  a  proper  supervision  of  the  de- 
partment. 

326.  Shall  see  that  subordinates  perform  duties  properly. — 
He  shall  see  that  the  men  in  his  department  perform  their  duties 
in  a  proper  manner  and  that  they  are  attentive  and  obedient. 

327.  Shall  act   only   on   bridg-e   signals. — Except   in   case  of 
emergency,  he  shall  not  move  or  change  the  speed  or  stop  the  en- 
gines without  the  proper  signal  from  the  bridge.    When  ordered 
to  get  under  way,  he  shall  presonally  inspect  all  preparations 
necessary  to  get  ready,  and  when  ready  he  will  report  to  the 
chief  engineer,  who  will  report  to  the  officer  of  the  watch. 

328.  Unusual    occurrences. — Anything   unusual    happening   in 
his  department  will  be  immediately  reported  to  the  officer  of  the 
watch  and  the  chief  engineer. 


80  U.   S.   COAST  AND  GEODETIC   SURVEY. 

329.  Bunker  temperatures. — He  will  be  particular  to  see  that 
the  temperature  in  the  bunkers  is  taken  at  the  regular  time,  and 
will  immediately  report  any  heating  of  the  coal  in  the  bunkers. 

(K)    OFFICERS  IN  GENERAL.  * 

330.  Officers  in   general;   criticism  and  conspiring. — Officers 
are  forbidden  to  criticise  the  Survey  or  its  officers  in  the  presence 
of  attendants  or  crew,  and  combinations  for  the  purpose  of  weak- 
ening authority  or  to  evade  the  execution  of  orders  will  not  be 
permitted. 

331.  Disorderly  language  or  conduct. — Any  language  or  con- 
duct tending  to  the  destruction  of  good  morals  or  to  diminish  the 
respect  due  to  a  superior  officer  is  forbidden,  and  it  shall  be  the 
duty  of  every  officer  to  report  such  language  or  conduct  to  his  com- 
manding officer. 

332.  Talebearing. — Talebearing  among  officers  and  crew  should 
be  discouraged.     The  commanding  officer  should  demand  frank 
conduct  of  his  officers,  and  the  latter  should  encourage  it  among 
the  crew. 

333.  Sunday  work. — Sunday   shall  be  observed  as  a   day  of 
rest ;  all  work  shall  be  only  that  of  necessity.     Unusual  labor  will 
be  entered  in  the  log,  with  the  reasons  therefor. 

334.  Officer  not  to  vacate  quarters  for  passenger. — No  officer 
regularly  attached  to  the  ship  shall  be  compelled  to  vacate  his 
quarters  for  the  accommodation  of  passengers. 

(L)    MISCELLANEOUS. 

335.  Special  signals  for  vessels  employed  in  hydrographic 
surveying. — A  surveying  vessel  of  the  United  States,  underway 
or  at  anchor  in  fairway  and  employed  in  hydrographic  survey- 
ing, may  carry  where  they  can  best  be  seen,  but  in  any  case  well 
above  the  running  lights  prescribed  by  law  for  preventing  col- 
lisions, three  lights  in  a  vertical  line,  one  over  the  other,  and  not 
less  than  6  feet  apart.    The  highest  and  lowest  of  these  lights 
shall  be  green,  and  the  middle  light  shall  be  white,  and  they 
shall  be  of  such  a  character  as  to  be  visible  all  around  the  hori- 
zon, at  a  distance  of  at  least  2  miles.     In  the  case  of  a  small  ves- 
sel the  distance  between  the  lights  of  such  private  code  may  be 
reduced  to  3  feet  if  necessary. 

(a)  By  day  such  surveying  vessel  may  carry  in  a  vertical  line, 
one  over  the  other,  not  less  than  6  feet  apart,  where  they  can  best 


REGULATIONS.  81 

be  seen,  three  shapes  not  less  than  2  feet  in  diameter,  of  which  the 
highest  and  lowest  shall  be  globular  in  shape  and  green  in  color, 
and  the  middle  one -diamond  in  shape  and  white. 

(&)  Vessels  of  the  Coast  and  Geodetic  Survey  will  carry  the 
above-prescribed  marks  while  actually  engaged  in  hydrographic 
surveying,  including  drag  work  and  current  observations. 
Launches  and  other  boats  shall  carry  the  prescribed  marks  when 
necessary. 

(c)  It  must  be  distinctly  understood  that  these  special  signals 
serve  only  to  indicate  the  nature  of  the  work  upon  which  the 
vessel  is  engaged,  and  in  no  way  gives  the  surveying  vessel  the 
right  of  way  over  other  vessels  or  obviates  the  necessity  for  a 
strict  observance  of  the  rules  of  preventing  collisions  of  vessels. 

336.  Aid  to  vessels  in  distress. — Every  vessel  employed  in  the 
Survey,  when  finding  a  vessel  in  distress,  other  sufficient  aid  not 
being  immediately  available,  shall  render  her  assistance,  first, 
for  the  purpose  of  saving  life,  and,  second,  for  saving  property. 
Should  the  officer  in  charge  deem  it  necessary,  he  is  authorized 
to  tow  the  vessel  in  distress  into  port.  No  claims  shall  be  made 
for  the  benefit  of  the  officers  or  the  crew  of  the  Survey  vessel 
rendering  assistance,  against  the  vessel  assisted,  her  owners,  or 
cargo,  for  salvage,  time,  or  material  used  in  any  way.  No  one 
connected  with  the  Survey  shall,  without  the  permission  of  the 
department,  accept  or  receive  any  pay  or  gratuity  whatever  for 
any  aid  or  service  rendered  by  a  Survey  vessel : 

(«)  Provided  that,  should  it  be  deemed  necessary  by  the  judge 
of  a  United  States  court,  or  by  the  commanding  officer  of  the 
vessel  of  the  Survey  rendering  assistance,  to  bring  a  nominal  or 
pro  -forma,  suit  against  the  assisted  vessel  for  salvage,  for  the  pro- 
tection of  the  owners,  insurers,  and  all  other  persons  interested 
in  the  vessel  against  other  adverse  claimants,  then  the  said 
commanding  officer  shall,  providing  that  no  expense  devolves 
upon  the  Government,  enter  suit  accordingly  for  salvage  or  other 
legal  claims  for  compensation,  and,  after  judgment  in  the  case, 
the  said  commanding  officer  shall,  after  deducting  all  expenses 
of  suit,  allow  the  balance  of  said  judgment  or  award  to  accrue 
to  the  benefit  of  the  owners  and  insurers  of  the  cargo  and  vessel 
assisted. 

(&)  Great  care  and  discretion  must  be  exercised  not  to  interfere 
with  private  enterprise  employed  in  assisting  vessels  in  distress, 
though  private  effort  should  be  assisted  when  the  commanding 
officer  deems  it  necessary.     (See  par.  254.) 
33379°— 21 6 


82  U.   S.   COAST  AND  GEODETIC   SURVEY. 

337.  Standard   medical    and    surgical    equipment   for    small 
vessels — 

Adhesive  plaster,  8  or  10  inches  wide,  in  tin   Co- 
yard  rolls) 1  roll. 

Antiseptic  (bichloride)  tablets  (bottles  of  100 each)  2  bottles. 

Aromatic  spirits  of  ammonia   (G.  S.  bottle)    (118 

c.   c.   or) 4  ounces. 

Aspirin  tablets   (5-grain)    (bottles  of  100  each)__  3  bottles. 

Bandages : 

1-inch  gauze £  dozen. 

14-inch    gauze 1  dozen. 

2-inch  gauze 1  dozen. 

3-inch    gauze \  dozen. 

3-inch  muslin \  dozen. 

4-inch  muslin $  dozen. 

Suspensory , 3  bandages. 

Belladonna  plasters  (24  in  box) 2  boxes. 

Bicarbonate  of  soda,  powdered   (249  gms.  or) 8  ounces. 

Boracic  acid,  powdered    (373  gins,  or) 1  pound. 

Brown  mixture  lozenges   (bottles  of  100  each) 2  bottles. 

Carbolic   acid,   liquid,   pure    (G.    S.   bottle)     (236 

c.  c.  or) 8  ounces. 

Castor  oil  (Oleum  Ricini)    (354  c.  c.  or) 1  pound. 

Catgut  sutures,  medium  (in  glass  tubes) 3  tubes. 

Cathartic  vegetable  pills   (bottles  of  100  each)__  3  bottles. 

Catheter,  soft  rubber  (6  in  set) 1  set. 

Clinical   thermometer 2. 

Copaiba  capsules  (5  minims,  0.29  gm.  or  18  c.  c.)_  100  capsules. 

Cotton,  absorbent   (rolls  of  1  pound  each) 3  rolls. 

First-aid   packages 1  dozen. 

Gauze,  plain,  sterile  (rolls  of  5  yards  each) 3  rolls. 

Hot-water  bag 1. 

Hydrogen  peroxide    (bottles   of  8   ounces   or   236 

c.  c.   each) 2  bottles. 

Ice   bag 1. 

Laudanum  (Tinctura  Opii)   (118  c.  c.  or) 4  ounces. 

Medicine   droppers 6. 

Mustard  plasters   (Emplastrum  Sinapis,  on  cloth) 

(boxes  of  10  each) 2  boxes. 

Oil  of  cloves  (Caryophylii  Oleum)   (30  c.  c.  or)._  1  ounce. 

Permanganate  of  potassium,  crystals  (373  gms.  or)_  1  pound. 

" 


REGULATIONS.  83 

Petrolatum,    white     (tins    of    1    pound     or    373 

gms.   each) 2  tins. 

Pocket  case    (small)    surgical  instruments 1. 

Quinine    sulphate    tablets     (3-grain)     (bottles    of 

100  each) 2  bottles, 

Salts   (magnesium  sulphate)    (tin  of  2  pounds  or 

750   gms.    each) 1  tin. 

Seidlitz  powders  (in  boxes  of  6  doses  each) 1  dozen 

boxes. 

Sirip  of  ipecac  (118  c.  c.  or) 4  ounces. 

Soap  liniment   (Linimentum  Saponis)    (bottles  of 

1  pound  or  373  gms.  each) 2  pounds. 

Sun  cholera  mixture  (tablets)    (bottle  of  100) 1  bottle. 

Surgical  needles,  assorted  (in  glass  bottles) 1  dozen. 

Syringe,  fountain 1. 

Tincture   of    arnica    (Tinctura    Arnica    Florum) 

(bottles  of  1  pound  or  354  c.  c.  each) 2  pounds. 

Tincture  of  iodine  (G.  S.  bottles)    (236  c.  c.  or)__  8  ounces. 

Tourniquet,    instant,    rubber 2. 

Unguentine  (tins  of  1  pound  or  373  gms.  each) 2  tins. 

Zinc  oxide,  powdered  (373  gms.  or) 8  ounces. 

(a)  Articles  contained  in  this  list  will  be  allowed  to  vessels  not 
carrying  a  surgeon  and  to  wire-drag  parties  operating  in  Alaska. 
Additional  articles  may  be  had  only  by  special  request,  which 
must  in  every  case  explain  the  need  for  those  articles.  The 
quantities  are  considered  sufficient  for  a  party  of  20  men  for  a 
period  of  six  months  and  may  be  increased  proportionately  for  a 
larger  party  or  a  longer  period. 

(&)  Directions  for  the  use  of  these  drugs  can  be  found  in  the 
Medical  Handbood  issued  by  the  Lighthouse  Service,  a  copy  of 
which  will  be  furnished  upon  request. 

338.  Extra  pay  to  temporary  firemen. — Whenever  it  shall  be 
necessary  to  detail  a  seaman  for  duty  as  fireman,  commanding: 
officers  are  authorized  to  allow  him  a  sum  not  to  exceed  30  cents 
per  day  in  addition  to  his  regular  pay  as  seaman. 

(a)  Charges  for  extra  pay  here  authorized  should  be  rendered 
on  the  pay  rolls  in  the  line  immediately  under  the  man's  name, 
with  the  time  that  he  was  engaged  upon  such  work,  and  with  the 
explanation  in  the  column  "  Remarks." 

339.  Funds   and  personal   effects   of   deceased   seamen. — The 
local  law  in  regard  to  descent  of  property  will  govern  in  each 
case.    If  an  executor  or  administrator  is  appointed  in  any  case, 


84  U.   S.   COAST  AND  GEODETIC   SURVEY. 

of  course  the  decedent's  personal  effects  should  be  turned  over  to 
such  legal  representative.  If  no  legal  representative  is  appointed, 
so  far  as  known,  the  effects  may  be  turned  over  to  the  next  of 
kin,  who  may  be  entitled,  under  the  local  law,  to  take  such 
property.  If  no  person  appears  to  claim  the  property  as  legal 
representative  or  next  of  kin,  the  person  who  has  actual  posses- 
sion of  it  will  have  such  a  qualified  title  thereto  as  will  enable 
him  to  hold  it  as  against  any  other  person,  unless  and  until  under 
proceedings,  the  property  is  declared  to  have  escheated  to  the 
State  or  county,  as  the  case  may  be.  If  the  person  who  has 
possession  of  such  personal  property  is  an  employee  of  the  Coast 
and  Geodetic  Survey,  the  property  may  be  treated  as  any  other 
personal  property  belonging  to  the  United  States  and  under  the 
immediate  control  of  the  Coast  and  Geodetic  Survey.  If  its  value 
justifies  such  a  course,  it  may  be  sold  and  the  proceeds  turned  into 
the  Treasury  of  the  United  States,  as  provided  in  section  3618, 
Revised  Statutes. 


CONTRACTS  AND  OTHEB  METHODS  OF  PURCHASE. 

340.  Contract  must  be  authorized  by  law. — No  contract  or 
purchase  on  behalf  of  the  United  States  shall  be  made,  unless 
the  same  is  authorized  by  law,  or  is  under  an  appropriation  ade- 
quate to  its  fulfillment.     (Rev.  Stat.,  3732.) 

341.  Purchases  to  be  made  by  advertising. — All  purchases  and 
contracts  for  supplies  or  services  in  any  of  the  departments  of  the 
Government,  except  for  personal  services,  shall  be  made  by  ad- 
vertising a  sufficient  time  previously  for  proposals  respecting  the 
same,  when  the  public  exigencies  do  not  require  the  immediate 
delivery  of  the  articles,  or  performance  of  the  service.    When  im- 
mediate delivery  or  performance  is  required  by  the  public  exi- 
gency, the  articles  or  services  required  may  be  procured  by  open 
purchase  or  contract,  at  the  places  and -in  the  manner  in  which 
such  articles  are  usually  bought  and  sold,  or  such  services  en- 
gaged, between  individuals.     (R.  S.,  3709.) 

(a)  Aside  from  the  provisions  of  section  3709,  Revised  Statutes, 
and  the  conditions  named  in  sections  4a,  4b,  4c,  4d,  and  4e,  of  the 
general  field  voucher  (Form  3),  and  except  as  provided  in  para- 
graph 341  (d)  below,  there  is  no  warrant  or  authority  of  law  or 
regulation  for  dispensing  with  competition.  In  order  that  a 
voucher  may  properly  be  certified  under  sections  3  and  C  (Form 
3),  which  dispenses  writh  advertising  under  an  exigency  of  the 
public  service  on  account  of  the  delay  incident  thereto,  an  exigency 
must  in  fact  be  real,  one  which  by  ordinary  human  foresight 
could  not  have  been  anticipated.  Mere  delay  or  oversight  in  plac- 
ing an  order  is  not  considered  as  creating  a  public  exigency. 

(5)  Advertising  consists  in  invitations  for  proposals  being 
issued  through  the  medium  of  newspaper  announcements,  by 
circular  letters  sent  to  dealers,  and  by  notices  posted  in  public 
places. 

(c)  Old  or  completed  contracts,  whose  terms  have  expired  by 
reason  of  the  fulfillment  thereof  in  quantities  furnished  or  time 
limitation,  can  not  be  revived  for  purposes  of  future  orders, 
neither  can  the  desire  for  a  particular  make  of  an  article  be  used 
to  avoid  the  statutory  requirement  as  to  advertising.  Nor  can 
bids  or  porposals,  accepted  on  unit  prices  alone  and  without  limi- 
tation of  quantity  or  time,  be  made  use  of  for  more  than  one 
order. 

85 


36  U.   S.   COAST  AND  GEODETIC   SURVEY. 

{$)  The  purchase  of  supplies  or  the  procurement  of  services 
outside  the  District  of  Columbia  may  be  made  in  the  open  mar- 
ket in  the  manner  common  among  business  men  when  the  aggre- 
gate amount  of  the  purchase  does  not  exceed  $50.  Purchases 
made  in  accordance  with  this  provision  will  be  fixed  under  sections 
5  and  C  (Form  3).  Section  5  will  be  stated  on  the  back  of  Form 
3  as  follows:  Without  advertising,  under  authority  granted,  for 
purchase,  under  $50.  (Sundry  civil  act,  approved  July  1,  1918.) 

342.  Bids  involving-  $1,000  or  more  must  be  advertised  in 
newspapers. — Whenever  it  is  proposed  to  make  purchases  or  to 
enter  into  contracts  that  will  necessitate  an  expenditure  amounting 
to  $1,000  or  more,  proposals  for  furnishing  the  materials,  services, 
or  supplies  desired  or  for  the  construction  work  involved  shall  be 
advertised  for  in  one  or  more  newspapers  in  the  locality  where 
said  purchase  is  to  be  made  or  contract  is  to  be  performed,  except 
in  the  case  of  purchases  of  patented  articles  or  devices :  Provided, 
however,  That  fuel  for  a  vessel  in  an  amount  not  in  excess  of  the 
tank  or  bunker  capacity  of  the  vessel  may  be  purchased  without 
advertisement  in  newspapers,  as  required  by  this  paragraph. 

(a)  The  sworn  statement  of  advertising  rates  required  by  law 
to  be  furnished  by  proprietors  or  publishers  of  newspapers  in 
which  advertising  for  the  department  is  placed  are  on  file  in  the 
office  of  the  Secretary  (Division  of  Publications).  It  is  directed 
therefore,  that  when  any  bureau  or  office  desires  advertising  to 
be  done,  whether  for  such  bureau  or  office  in  Washington  or  in 
any  outside  service  of  the  department,  a  copy  of  the  proposed 
advertising  shall  be  forwarded  to  the  Secretary  of  Commerce,  to- 
gether with  a  statement  of  the  number  and  places  of  publication 
of  newspapers  in  which  it  is  believed  the  advertisement  should 
be  placed.  The  selection  of  the  newspapers  will  be  made  by  the 
office  of  the  Secretary  but  the  department  has  no  objection  to 
the  bureau  or  office  suggesting  the  names  of  the  papers  to  be 
used.  (Dept.  Regs.) 

(&)  Contracts  and  purchases  in  the  Philippines  are  excepted 
from  the  provisions  of  this  paragraph. 

(e)  When  it  becomes  necessary  to  insert  an  advertisement  in 
the  newspapers,  as  above  required,  a  copy  of  the  advertisement,  to- 
gether with  a  list  of  the  papers  in  which  it  is  to  be  inserted,  should 
be  forwarded  to  the  office  in  ample  time  to  allow  for  the  trans- 
mission of  the  advertisement  by  mail,  and  in  order  that  it  may 
reach  the  newspapers  concerned  at  least  five  days  in  advance  of 
the  date  upon  which  it  is  desired  to  open  bids.  If  approved, 
the  order  will  be  placed  by  the  Department  of  Commerce,  and  pay- 


REGULATIONS.  87 

ment  for  same  will  be  made  direct  from  the  Coast  and  Geodetic 
Survey  office.  Invitations  for  bids  may  also  be  mailed,  as  at 
present,  to  prospective  bidders. 

343.  Advertising  in  newspapers.— No  advertisement,  notice, 
or  proposal  for  any  executive  department  of  the  Government,  or 
for  any  bureau  thereof,  or  for  any  officer  therewith  connected, 
shall  be  published  in  any  newspaper  whatever,  except  in  pursu- 
ance of  a  written  authority  for  such  publication  from  the  head 
of  such  department;  and  no  bill  for  any  such  advertisement  or 
publication  shall  be  paid  unless  there  be  presented  with  such 
bill  a  copy  of  such  written  authority.     (Sec.  3828,  R.  S.) 

344.  Subletting  contracts,  and  "  eight-hour  law." — All  invi- 
tations for  proposals  for  construction  or  repair  work  will  contain 
the  following  provision: 

Should  the  successful  bidder  sublet  any  portion  of  his  contract, 
he  shall  immediately  give  notice  in  writing  to  the  Department. 
through  the  inspecting  officer,  of  the  fact,  giving  the  name  and 
place  of  business  of  the  subcontractor  and  specifying  the  part  of 
the  contract  sublet,  with  the  time  limit,  if  any,  and  this  shall 
be  considered  as  a  part  of  the  requirements  of  his  contract. 

Inspecting  officers  will  see  that  this  information  is  promptly 
furnished  and  will  immediately  report  any  violations  of  the  act 
of  June  19,  1912  (37  Stat.  L.,  137),  known  as  the  "eight-hour 
law,"  on  the  part  of  subcontractors  as  well  as  the  principal  con- 
tractor. 

345.  Contracts  submitted  for  approval  of  the  Secretary  of 
Commerce. — Only   the  original  copy   of  each  contract   shall   be 
submitted  to  the  Secretary  for  approval;  and  the  administrative 
officers  of  the  bureau  or  office  concerned  are  hereby  charged  with 
the  responsibility  of  seeing  that  the  copies  thereof,  together  with 
the  indorsements  thereon,  are  counterparts  of  the  original.     If 
after  examination  of  the  original  the  Department  suggests  changes 
or   corrections  to  be   made   therein,    the   administrative   officers 
shall  see  that  like  changes  or  corrections  are  made  in  the  other 
copies,  and  shall,  upon  the  approval  of  the  original  by  the  Secre- 
tary, make  an  indorsement  on  such  copies  in  the  following  form : 

DEPARTMENT  OF  COMMERCE, 


(Name  of  bureau  or  office) 

,  192__ 

I  hereby  certify  that  the  within  papers  are  a  true  and  cor- 
rect copy  of  the  original,  as  approved  by  the Secretary 

of  Commerce. 


(Administrative  officer) 


88        U.  S.  COAST  AND  GEODETIC  SURVEY. 

(a)  When  the  original  has  been  approved  and  the  copies 
properly  certified,  the  bureau  shall  transmit  it  to  the  chief  clerk  of 
the  Department,  who  shall  forward  it  to  the  Auditor  for  the  State 
and  Other  Departments. 

(&)  This  order  shall  not  apply  to  contracts  and  leases  which 
the  Secretary  executes  on  behalf  of  the  Department,  and  such  in- 
struments shall  be  submitted  in  triplicate  as  heretofore.  (From 
Dept.  Cir.  No.  149,  Feb.  13, 1915.) 

346.  Purchase  of  supplies  and  outfit. — No  purchase  of  sup- 
plies or  outfit  shall  be  made  until  proper  estimates  have  been 
approved.    And  no  purchase  shall  be  made,   except  in  case  of 
emergency  or  through  the  contracts  of  another  bureau,  until  at 
least  three  bids  have  been  obtained  in  response  to  invitations 
for  the  same;  but  if  there  are  less  than  three  bids,  either  be- 
cause there  are  fewer  dealers  in  the  place,  as  will  be  often  the 
case  when  purchasing  coal  and  other  supplies  at  isolated  places, 
or  because  some  of  those  invited  have  failed  to  submit  bids,  the 
lowest  bid  received  may  be  accepted,  if  deemed  reasonable. 

347.  Separate    schedules   and   bids   for  different    classes    of 
articles. — In  procuring  bids  for  outfit,  covered  by  approved  esti- 
mates, the  list  must  be  divided  into  separate  and  distinct  classes 
and  schedules,  and  bids  requested  from  responsible  dealers  who 
make  a  specialty  of  the  articles  in  each  class.    This  will  make 
a  separate  bid  for  each  class,  but  does  not  prohibit  anyone  from 
submitting  a  bid  for  the  entire  lot,  provided  his  bid  is  in  the 
form  of  a  separate  bid  for  each  class  or  schedule.     For  instance, 
invitations  for  bids  to  furnish  paints  and  oils  should  be  sent  to 
dealers  who  make  a  specialty  of  those  articles.     Bids  for  hard- 
ware should  be  invited  from  hardware  merchants.     In  like  man- 
ner separate  schedules  should  be  prepared  for  lumber,  engineer's 
supplies,  ship  chandlery,  etc.     Forms  Nos.  588  and  568a  will  be 
used  in  calling  for  bids  as  above  mentioned,  and  the  directions 
printed  thereon  are  to  be  strictly  complied  with. 

348.  Articles 'to  be  carefully  described. — Particular  care  must 
be  given  to  the  description  of  the  articles  called  for,  commercial 
designations   being   used,    and,   when    necessary,   manufacturers' 
names  and  dimensions  given,  so  that  bidders  may  have  no  diffi- 
culty in  identifying  the  articles  desired. 

349.  Reasonable    time    allowed    for    bidding". — A    reasonable 
time  only  is  to  be  allowed  bidders  in  submitting  their  bids  after 
the  proposals  have  been  sent  to  them,  and  generally  a  date  for 
completion  of  contract  should  be  named. 

• 


REGULATIONS.  89 

350.  Lowest  bid  to  be  accepted. — In  all  cases  of  purchases  of 
supplies,  which  are  based  on  approved  estimates,  the  chief  of 
party  is  authorized  to  accept  the  bid  of  the  lowest  bidder  for 
each  class  or  schedule  of  supplies  called  for,  provided  said  bids 
are  just  and  reasonable  and  are  within  the  approved  estimates. 
The  accepted  bid  must  be  signed  in  ink  "Accepted,"  with  the 
date,  name,  and  title  of  the  chief  of  party.     Duplicate  letters  of 
acceptance  must  be  prepared,  one  to  be  sent  to  the  successful 
bidder  and  the  other  to  the  office  with  the  accepted  bid. 

351.  Oral  agreement. — When  bids  are  received  for  supplies  or 
work   on   approved   estimates,   and   the   amount   thereof   is   not 
sufficient  to  warrant  a  written  agreement,  the  words  "  as  per 
oral  agreement  beforehand  "  should  be  used  in  the  voucher  cov- 
ering the  payments  therefor. 

352.  Bids  to  be  forwarded. — Bids  for  all  repairs  should  be 
forwarded*  to  the  Director,  with  a  recommendation  for  his  con- 
sideration.    If  approved,  the  bids  will  be  returned  with  indorse- 
ment authorizing  the  work,  which  indorsement  makes  it  a  legal 
contract.    A  copy  of  every  invitation  to  bidders  for  repairs,  with 
the  names  of  all  bidders  to  whom  invitations  are  sent  indorsed 
thereon,  must  be  sent  to  the  office  at  the  same  time  the  invitations 
are  sent  out. 

353.  When  parties  are  at  a  distance. — In  cases  of  vessels  or 
parties  that  are  located  at  such  a  distance  from  the  office  that 
a  compliance  with  the  provisions  of  the  preceding  paragraph  would 
occasion  undesirable  delay,  the  results  of  the  bids,  with  necessary 
recommendation  briefly  stated,   should  be  communicated  to  the 
office  by  telegraph  for  the  Director's  action. 

354.  Contract    to    accompany    voucher. — Whenever    work    is 
done,  or  supplies  are  furnished,  by  contract,  two  copies  (original 
and  duplicate)    of  the  contract  should  accompany  the  original 
voucher  covering  payment  for  said  work  or  supplies. 

355.  Invoices  for  purchases  from  Government  departments. — 
When  purchases  are  made  from  the  Navy  or  other  departments 
of  the  Government  a  duplicate  copy  of  the  invoice,  accompanied 
by  a  purchase  list,  must  be  forwarded  promptly  to  the  office.     This 
copy  must  be  stamped  or  signed,  dated,  and  the  proper  appropria- 
tion against  which  the  purchases  are  to  be  charged  specified. 
Where  more  than  one  copy  of  Government  invoices  are  signed, 
such  copies  must  be  marked  original,  duplicate,  triplicate,  etc.,  in 
order  to  avoid  duplication  of  the  account.     In  case  of  a  delay  in 
the  submission  of  these  invoices  by  the  department  from  which  the 


90  U.   S.   COAST  AND   GEODETIC   SURVEY. 

stores  were  purchased,  every  effort  should  be  made  to  obtain  copies 
of  them  before  sailing. 

356.  Repairs  to  vessels. — Repairs  to  vessels  must  be  made  in 
accordance  with  approved  estimates  and  under  contract  approved 
by  the  Director,  who  shall  see  to  it  that  no  contract  or  engagement 
is  entered  into  which  may  involve  the  Government  in  a  liability 
greater  than  the  amount  available  for  repairs  to  vessels  in  any 
fiscal  year.     Work  must  be  suspended  and  the  vessels  laid  up 
rather  than  infringe  the  law. 

(a)  In  order  that  the  necessary  repairs  to  vessels  may  be 
promptly  made  the  commanding  officer  of  each  vessel  shall  for- 
ward to  the  office  estimates  in  detail  for  all  repairs  needed,  with 
full  specifications,  before  closing  field  work  and  in  ample  time  to 
reach  the  office  for  action  thereon,  publication  of  advertisements 
and  distribution  of  invitations  to  bidders  before  the  arrival  of  the 
vessel  at  the  port  where  the  repairs  are  to  be  made.  The  esti- 
mates and  specifications  should  reach  the  office  at  least  three 
weeks  before  the  vessel  is  expected  to  reach  port. 

357.  Detailed   statement   of   repairs. — Every   voucher   for   re- 
pairs made  to  vessels  shall  be  accompanied  by  a  detailed  state- 
ment in  the  nature  of  a  certificate  by  the  officer  rendering  the  ac- 
count,  furnishing  all  information  necessary    to    the    intelligent 
auditing  of  the  account.     The  essential  particulars  are : 

(a)  Date  on  which  work  was  begun. 
( & )  Date  on  which  work  was  finished. 

(c)  Whether  within  contract  time  or  not. 

(d)  Whether  in  strict  accordance  with  specifications. 

(e)  If  date  of  notification  of  acceptance  of  bid  is  not  the  date 
when  work  began  explain  why. 

(f)  If  work  is  not  done  within  contract  time  explain  reasons. 

(g)  An  itemized  list  of  repairs  made. 

(7t)  Where  possible,  the  cost  should  be  entered  opposite  each 
item  in  the  itemized  list. 

358.  Repairs  to  private  property. — Repairs  to  private  prop- 
erty of  any  kind  must  not  be  made  unless  such  repairs  are  pro- 
vided for  by  contract  in  writing  at  a  prior  date  and  made  a  part  of 
the  agreement  for  the  hire  of  such  property. 

359.  Bids  for  repairs. — After  estimates  for  repairs  have  been 
approved,  bids  for  the  work  contemplated  must  be  obtained  by 
sending  invitations  to  persons,  firms,  or  companies  engaged  in 
such  work  in  the  locality  where  the  repairs  are  to  be  made. 
Form  569  with  the  specifications  attached  will  be  used.    The  bid- 


REGULATIONS.  91 

ders  are  required  to  bid  on  each  item  in  the  specifications  and  not 
a  lump  sum  for  the  entire  repairs. 

(a)  In  securing  bids  the  provisions  set  forth  in  paragraphs  341 
and  342  of  these  regulations  must  be  complied  with.  All  bids  re- 
ceived must  be  sent  to  the  Director  for  his  action.  A  bid  ap- 
proved by  the  Director  constitutes  a  legal  contract.  When  the 
necessary  bond  or  certified  check  has  been  furnished,  and  the  pro- 
posal approved  by  the  Director,  the  terms  of  the  contract  become 
binding  on  both  parties.  In  cases  where  time  is  paramount  a 
brief  abstract  stating  the  important  items  of  estimates  and  bids 
may  be  communicated  to  and  approved  by  the  Director  by  tele- 
graph, and  the  work  may  be  commenced  upon  such  authority,  but 
the  original  bids  must  be  forwarded  by  mail  without  delay. 

360.  Contracts  with  companies  or  firms. — Contracts  with  in- 
corporated companies  or  with  associations  doing  business  under  a 
company  title  must  be  signed  by  some  officer  of  the  company  and 
evidence  furnished  of  his  authority  to  sign,  as  in  case  of  signa- 
ture to  vouchers.     Contracts  with  copartnership  firms  must  be 
signed  by  each  individual  member  of  the  firm. 

361.  Procedure  in  procuring  proposals  and  in  awarding  con- 
tracts.— Forms  568,  568a,  569,  569A,  and  508  shall  be  used  for 
procuring  proposals  and  in  awarding  contracts  for  articles,  labor, 
services,  hire  of  boats,  and  repairs  to  vessels  and  equipment,  and 
no  other  forms  shall  be  used,  except  as  hereinafter  specified. 

(a)  Articles  and  services. — Use  Form  568  and  continuation 
sheets  (Form  568a)  if  there  are  more  items  than  can  be  written 
clearly  in  the  blank  space  of  the  first  form.  Read  carefully  the 
form  of  advertisement  and  proposal  and  the  instructions  to  bid- 
ders, conditions,  and  note  to  the  chief  of  party  on  the  reverse  side 
of  this  form.  Fill  in  all  blank  spaces  in  the  advertisement  before 
sending  to  prospective  bidders.  Read  carefully  paragraphs  342, 
346,  347,  348,  and  349  of  these  regulations. 

(&)  Fill  in  and  sign  the  "acceptance"  on  the  original  of  the 
accepted  proposal  and  make  two  exact  copies  thereof,  prefixing 
the  word  "Signed  "  to  the  bidder's  name  on  the  line  intended  for 
his  signature.  Forward  one  copy  to  the  successful  bidder  and 
attach  the  other  to  the  duplicate  accounts.  The  original  of  the 
accepted  proposal  and  all  rejected  proposals  must  accompany  the 
original-  voucher. 

(c)  Hire  of  boats. — If  a  boat  or  launch  is  required  for  a  few 
days  and  it  is  impracticable  to  secure  competition  through  ad- 
vertising, or  the  total  cost  for  the  hire  of  the  boat  or  launch  does 
not  justify  the  cost  or  delay  which  would  result  through  adver- 


92  U.   S.   COAST  AND   GEODETIC   SURVEY. 

tising*,  proposals  for  the  hire  of  the  boat  or  launch  may  be  pro- 
cured on  Form  568.  At  least  three  proposals  must  be  procured, 
if  practicable  to  obtain  that  many,  but  if  not,  then  as  many 
proposals  as  practicable  must  be  procured,  and  at  least  one 
proposal  shall  be  procured  before  a  boat  or  launch  may  be  hired. 
Jleasons  for  not  obtaining  at  least  three  proposals  must  be  fully 
explained  upon  the  face  of  the  accepted  proposal.  See  para- 
graphs 361a  and  361b  for  procedure  in  accepting  and  forwarding 
proposals.  No  form  of  lease  will  be  required  with  this  proposal. 

(d)  If  a  launch  is  required  for  a  month  or  more,  proposals  for 
hire  must  be  obtained  on  Form  508,  except  in  special  cases  when 
authority   has  first  been   obtained   from   the   Director  to   waive 
formal  lease.    When  the  total  cost  of  the  hire  of  a  launch  for  the 
entire   period   for   which   it  may  be   required,    or   when   several 
launches  are   required   for   which   the   total   cost   of   hire   may 
amount  to  $1,000,  competition  shall  be  obtained  through  advertis- 
ing, as  prescribed  in  paragraph  342  of  these  regulations.     When 
proposals  on  Form  508  have  been  opened  in  accordance  with  the 
advertisement,  the  chief  of  party  shall  immediately  forward  to 
the  office  an  abstract  of  all  proposals  received,  giving  full  dimen- 
sions and  power  of  the  launches,  and  include  a  recommendation 
as  to  acceptance,  stating  reasons  for  rejection  of  the  lower  bids, 
if  other  than  the  lowest  is  recommended  for  acceptance.    Where 
time  is  paramount  a  brief  statement  of  the  proposals  received, 
with  request  for  authority  to  accept,  may  be  forwarded  by  tele- 
graph, but  the  full  abstract  and  reasons  for  accepting  other  than 
the  lowest  bid  must  be  mailed  at  once.     On  receipt  of  proper  au- 
thority he  will  then  accept  the  proposal  of  the  successful  bidder 
and  enter  into  contract  with  him  for  the  lease  of  the  launch,  using 
Form  509  for  the  lease.    The  original  of  the  accepted  proposal 
and  of  the  lease,  together  with  one  exact  copy  of  the  former  and 
two  of  the  latter  and  all  rejected  proposals,  must  be  forwarded 
to  the  office  as  early  as  possible.     Duplicates  of  the  accepted  pro- 
posal and  of  the  lease  need  not  be  signed  by  the  lessor  or  wit- 
nesses,  but   must    have   all   names   written   in    and   prefixed   by 
"  Signed,"  if  not  actual  signatures.     The  lessee  should   execute 
and  deliver  to  the  lessor  a  true  copy  of  the  lease. 

(e)  Renewals. — When  a  lease  is  renewed,  as  provided  for  in 
paragraph  4  of  the  form  of  lease,  the  lessee  must  forward  to  the 
office  at  once  the  new  lease,  duly  executed,  but  no  duplicate  will 
be  required. 

(f)  Changes  in  form  of  lease. — Chiefs  of  parties  are  not  author- 
ized to  modify  the  form  of  lease  in  any  respect  without  permis- 


REGULATIONS.  93 

sion  from  the  Director.  If,  for  any  reason,  he  finds  it  impracticable 
or  inadvisable  to  hire  launches  under  the  provisions  of  Form  509, 
he  must  first  submit  a  copy  of  Form  509  corrected  as  he  con- 
siders proper,  and  obtain  permission  to  hire  under  the  conditions 
recommended  by  him,  or  he  may,  if  necessary,  seek  permission  by 
telegraph,  stating  briefly  the  changes  desired. 

(ff)  For  repairs  to  vessels  and  equipment. — Use  Form  569  in 
all  cases  involving  a  cost  of  $200  or  more  or  in  which  the  vessel 
must  be  delivered  to  the  contractor  in  order  that  the  repairs  can 
be  made.  Proposals  for  making  minor  repairs  to  the  vessel,  her 
boats,  and  equipment  may  be  procured  on  Form  568  and  accepted 
as  prescribed  in  the  instructions  for  "Articles  and  services,"  pro- 
vided the  cost  does  not  exceed  $200  or  the  nature  of  the  work  is 
not  such  that  the  vessel  or  any  of  her  essential  equipment  must 
be  delivered  over  to  the  contractor  and  become  useless  to  the 
Government  until  the  repairs  have  been  completed,  or  the  work 
is  not  such  that  any  of  the  "conditions "  of  Form  569  not  in- 
cluded in  Form  568  are  essential  for  the  protection  of  the  Govern- 
ment in  connection  with  that  work.  The  purchase  of  such  articles 
as  sails,  awnings,  anchors,  and  the  like,  which  are  chargeable  to 
the  appropriation  "  Repairs  to  vessels,"  may  be  made  from  pro- 
posals procured  on  Form  568,  unless  failure  to  deliver  the  same 
on  the  date  agreed  upon  would  result  in  actual  loss  to  the  Govern- 
ment. In  the  latter  case  proposals  should  be  procured  on  Form 
569  and  suitable  liquidated  damages  stipulated. 

(h)  Use  of  Forms  569  and  569 A. — Read  carefully  these  forms 
and  also  paragraphs  342,  352,  353,  356,  357,  and  359,  of  these  regu- 
lations. Form  569  provides  for  formal  contract  with  or  without 
guaranty  or  certified  check;  informal  contract  with  or  without 
certified  check  ;  and  formal  or  informal  contract  with  liquidated  or 
actual  damage  clause ;  and  the  chief  of  party  will  be  guided  by  the 
following  instructions  in  determining  what  form  of  contract 
should  be  used.  This  must  be  clearly  indicated  on  page  1  of  the 
contract  before  delivery  to  prospective  bidders. 

A  contract  with  bond  shall  be  considered  a  formal  contract, 
irrespective  of  all  other  considerations,  and  a  contract  without 
bond  shall  be  considered  an  informal  contract.  Whenever  the 
estimated  total  cost  of  the  repairs,  exclusive  of  the  optional  items, 
exceeds  $1,000,  a  formal  contract  with  hond  shall  be  specified.  In- 
formal contracts  may  be  entered  into  for  amounts  less  than  $1,000, 
but  should  the  chief  of  party  be  unable  to  determine  in  advance 
whether  or  not  an  acceptable  bid  can  be  obtained  for  an  amount 
less  than  $1,000  he  will  specify  a  formal  contract  with  bond. 


94  U.   S.   COAST  AKD   GEODETIC   SURVEY. 

Guaranty  or  certified  check  ordinarily  will  not  be  required, 
unless  so  ordered  by  the  Director,  except  with  proposals  for  ex- 
tensive repairs,  but  should  the  conditions  be  such  that,  in  the 
opinion  of  the  chief  of  party,  a  guaranty  or  certified  check  should 
be  required  if  formal  contract,  is  specified  or  a  certified  check  if 
informal  contract,  then  he  will  so  advise  the  Director  and  re- 
quest instructions  as  to  the  amount  of  said  guaranty  or  certified 
check  to  be  required. 

Liquidated  damages  should  be  specified  when  field  work  will 
be  interrupted  during  the  time  in  which  the  vessel  or  equip- 
ment is  undergoing  repairs  or  when  it  is  expected  that  the  vessel 
or  equipment  will  be  needed  soon  after  the  repairs  have  been 
completed.  In  preparing  invitations  for  one  bid  which  will  in- 
volve two  or  more  distinct  and  independent  obligations  on  the 
part  of  the  contractor,  if  provision  is  made  for  liquidated  dam- 
ages, they  should  be  specified  separately  for  each  of  the  distinct 
obligations,  and  the  time  limit  for  each  obligation  should  be 
clearly  stated  in  the  bid.  This  does  not  apply  in  cases  such  as 
repairs  to,  or  the  equipment  of,  a  vessel  wiien  the  delay  in  the 
completion  or  supplying  of  any  one  item  would  involve  a  delay 
in  putting  the  vessel  in  condition  for  service.  When  it  is  evi- 
dent that  the  vessel  or  equipment  will  not  be  used  immediately 
on  completion  of  the  repairs  or  when  conditions  are  such  that 
the  actual  damages  could  be  clearly  proven  in  the  event  of  the 
contractor  failing  to  complete  the  work  within  the  time  agreed 
upon,  then  actual  damages  should  be  specified.  When  liquidated 
damages  are  specified,  the  daily  amount  of  such  damages  shall 
be  computed  on  the  basis  of  the  estimated  cost  of  the  work,  in 
accordance  with  the  following  scale,  unless  the  vessel  is  urgently 
needed  or  there  is  other  sufficient  reason  for  imposing  a  higher 
rate: 

Liquidated 
damages 
Estimated  cost  of  work :  per  day. 

$3,000  or  less $4 

$3,001  to  $5,000 5 

$5,001  to  $10,000 6 

$10,001  to  $20,000 8 

$20,001  to  $50,000 10 

(i)  Procedure. — See  that  the  form  is  properly  and  completely 
filled  out  before  issuing  to  prospective  bidders.  On  pages  13,  14, 
and  15  abstract  briefly  all  items,  numbering  them,  and  classifying 
them  as  necessary  or  optional  items.  Send  one  copy  of  this  form 


REGULATIONS.  95 

and  complete  specifications  to  the  Director  in  ample  time  to  re- 
ceive instructions  and  to  notify  bidders  of  any  changes  which 
may  be  required  before  the  bids  are  opened.  Estimates  should 
have  been  forwarded  early  enough  for  administrative  action  and 
return  before  getting  out  the  proposals,  and  if  advertising  in 
newspapers  is  required  the  request  for  such  advertising,  with  full 
information  as  to  date  of  opening  bids  and  other  particulars, 
should  have  been  forwarded  early  enough  for  the  advertisement 
to  be  transmitted  to  the  newspapers.  ( See  par.  342  ( c) . )  When  the 
proposals  have  been  opened  an  abstract  of  all  bids,  giving  the 
prices  quoted  by  each  bidder  on  all  items  and  time  required  to 
perform  the  work,  shall  be  prepared  at  once  and  forwarded  to 
the  office  with  recommendation  as  to  acceptance.  Where  time 
is  paramount,  the  abstract  may  be  communicated  by  telegraph, 
making  the  abstract  as  brief  as  practicable  and  omitting  the 
detailed  statements  of  all  but  the  lowest  proposal  or  the  one 
recommended  for  acceptance,  but  including  the  totals  of  all  other 
proposals.  On  receipt  of  proper  authority  the  chief  of  party  will 
immediately  notify  the  successful  bidder  in  writing  of  the  ac- 
ceptance of  his  proposal.  If  an  informal  contract,  the  chief  of 
party  will  then  execute  the  acceptance  on  page  3  of  the  form, 
make  an  exact  duplicate  thereof,  and  forward  these  copies  and 
all  rejected  proposals  to  the  office  without  delay.  The  duplicate 
need  not  be  signed  by  contractor,  but  his  name  must  be  written 
in  and  prefixed  by  the  word  "  Signed."  The  chief  of  party  should 
deliver  to  the  contractor  a  signed  copy  of  the  contract  and  retain 
a  copy  for  his  own  use.  The  copies  forwarded  to  the  office  will 
not  be  returned.  If  the  contractor  be  a  corporation,  Form  168c 
(certificate  to  be  used  where  contractor  is  a  corporation),  prop- 
erly executed,  with  an  extract  from  the  by-laws  of  the  corporation 
conferring  upon  the  officer  who  signed  the  proposal  power  to 
execute  contracts  on  behalf  of  the  corporation,  and  signed  and 
sealed  with  the  corporate  seal  by  the  secretary  of  the  corporation, 
must  be  attached  to  each  of  the  copies  of  the  contract  forwarded 
to  the  office,  but  a  copy  of  this  form  will  suffice  with  the  duplicate 
contract.  When  a  formal  contract  is  required  the  chief  of  party 
will  not  execute  the  acceptance  on  page  3  of  Form  569,  but  will, 
within  five  days  of  acceptance  of  the  proposal,  draw  up  and 
enter  into  a  formal  contract,  with  bond,  with  the  successful 
bidder  on  Form  569A.  One  duly  executed  contract  and  bond  will 
be  required  by  the  Government,  but  a  second  duly  executed  con- 
tract should  be  prepared  for  the  contractor.  The  original  of 
Form  569A  will  be  attached  to  the  accepted  proposal  and  the 


96  U.   S.   COAST  A^D   GEODETIC   SURVEY. 

specifications  and  will  constitute  the  complete  contract.  The 
second  copy  of  Form  569A,  attached  to  a  copy  of  the  proposal 
and  specifications,  will  constitute  the  contractor's  copy  of  the 
contract.  These  two  sets,  together  with  a  third  copy  of  each 
form  without  signatures  but  with  names  copied  in  and  all  rejected 
proposals,  will  be  forwarded  immediately  to  the  office  for  approval 
of  contract  and  bond.  The  contractor's  copy  of  the  contract  will 
be  returned  to  him  through  the  chief  of  party,  when  approved, 
but  the  other  papers  will  not  be  returned. 

(;')  Additional  work. — Should  it  be  found  necessary,  after  a 
contract  has  been  let,  to  have  additional  work  done  while  the 
vessel  remains  in  the  hands  of  the  contractor,  the  chief  of  party 
will  obtain  from  the  contractor  a  price  and  time  for  the  additional 
work  and  report  them  to  the  Director.  If  authorized  to  have  the 
work  done,  the  chief  of  party  will  then  obtain  from  the  contractor, 
in  writing  and  in  triplicate,  an  agreement  as  to  the  price,  method 
of  performing  the  work,  and  additional  time,  if  any,  required  for 
that  work.  The  agreement  will  also  stipulate  that  it  is  subject 
to  all  of  the  terms,  conditions,  and  specifications  of  the  original 

contract  dated ,  except  as  provided  in  said  agreement, 

all  exceptions  being  carefully  described.  The  three  copies  of  the 
supplemental  agreement  will  be  "  accepted  "  by  the  chief  of  party 
and  f orwarded  at  once  to  the  Director. 

(A*)  Extension  of  time  or  modification  of  contract. — The  chief 
of  party  is  not  authorized  to  grant  an  extension  of  time  or  in  any 
way  to  modify  any  of  the  provisions  or  conditions  of  the  contract. 
If  for  reasons  beyond  the  control  of  the  contractor,  as  set  forth  in 
paragraphs  4  and  5  of  the  "Conditions"  (p.  8  of  Form  569),  he 
finds  that  he  will  probably  be  unable  to  complete  the  work  within 
the  time  agreed  upon,  he  should  apply  to  the  chief  of  party  for  an 
extension  of  time,  stating  his  reasons  for  requiring  longer  time 
and  the  number  of  days  additional  time  required,  and  it  is  the 
duty  of  the  chief  of  party  to  keep  account  of  the  progress  of  the 
work  and,  where  the  progress  is  unsatisfactory,  to  ascertain  the 
exact  reasons,  and  to  warn  the  contractor  if  the  fault  is  within 
his  control.  The  chief  of  party  receiving  from  a  contractor  a  re- 
quest for  an  extension  of  time  will  immediately  forward  it  to  the 
Director,  with  a  statement  from  himself  on  the  subject  and  a 
recommendation.  When  the  chief  of  party  considers  that  any  of 
the  specifications,  conditions,  or  provisions  of  a  contract  under 
which  work  is  being  done  should  be  changed  or  modified,  he  will 
at  once  notify  the  Director  to  that  effect,  telegraphing,  if  necessary, 
but  will  authorize  no  changes  whatever  until  so  directed. 


REGULATIONS.  97 

(7)  Report  upon  repairs. — During  the  progress  of  repairs  to  a 
vessel  the  officer  in  charge  shall  submit  a  brief  semimonthly  re- 
port upon  the  progress  of  said  repairs.  On  completion  of  the 
repairs  he  shall  submit  at  once  the  statement  called  for  under 
paragraph.  357  of  these  regulations.  Payment  for  repairs  may 
be  made  by  the  chief  of  party,  or  the  bills  and  vouchers  may  be 
forwarded  to  the.  office  for  settlement.  When  in  doubt  as  to  the 
validity  of  the  contractor's  claim  for  payment,  the  latter  course 
should  be  pursued. 

362.  Repairs  or  purchases  at  navy  yards. — The  following  De- 
partment regulations,  dated  January  20,  1914,  govern  repairs  to 
vessels  and  obtaining  of  marine  stores  at  navy  yards  and  naval 
stations : 

1.  In  obtaining  competition  for  repairs  to  vessels  belonging  to 
this  Department  it  is  hereby  directed  that  whenever  it  is  prac- 
ticable to  do  so  estimates  for  such  work  should  be  secured  from 
the  Navy  Department,  in  addition  to  proposals  usually  solicited 
from  private  firms,  which  estimates  should  be  based  upon  the 
same  {specifications  that  are  submitted  to  such  private  concerns. 
For  this  purpose  the  vessel  should  be  sent  to  the  navy  yard  for 
estimates,  if  practicable,  to  remain  there  a  sufficient  length  of 
time  for  thorough  examination  by  the  yard  estimators,  accom- 
panied by   the   representatives   of   the   vessel.     If  impracticable 
to  send  the  vessel  to  a  navy  yard  for  this  purpose,  request  should 
be  made  upon  the  commandant  of  the  nearest  navy  yard  to  send 
estimators  to   the  vessel.     This   request  should  be  accompanied 
by  a  list  of  the  work  required,  with  specifications  therefor,  the 
same  as  are  sent  to  private  firms  in  soliciting  bids.     "  Lump-sum  " 
bids  shall  not  be  requested,  but  all  necessary  work  shall  be  cov- 
ered by  separate  items  on  which  separate  bids  shall  be  submitted, 
and  this  shall  be  likewise  required  of  private  firms  bidding  on 
the  work,  in  order  that  a  proper  comparison,  item  by  item,  can 
be  made  between  the  bids.    As  a  result  of  all  bids,  if  it  is  con- 
cluded that  the  work  can  be  performed  as  economically  and  to 
as  good  advantage  by  the  Navy  Department,  the  repairs  shall  be 
made  at  a  navy  yard  or  naval  station. 

2.  If  the  vessel  is  to  have  a  general  overhauling  it  is  particu- 
larly desirable  that  all  items  that  can  be  reasonably  foreseen 
be  estimated  on  at  the  same  time,  in  order  that  the  navy  yard 
force  may  lay  out  the  work  intelligently  and  economically. 

3.  In  any  case  where  an  exigency  exists  requiring  the  immediate 
performance  of  the  work  desired,  or  where  it  is  impracticable 
or   useless   to   advertise,   proposals   need   not  be   solicited  from 
private  concerns,  and  in  such  cases  the  repairs  shall  be  made  at 
navy  yards  or  naval  stations  if  practicable. 

4.  No  repair  work  of  any  kind  shall  be  requested  from  any 
navy  yard  or  naval  station  until  after  the  same  has  been  au- 
thorized in  accordance  with  the  rules  of  the  Department  and 

33379°— 21 7 


98  U.   S.    COAST  AND   GEODETIC   SURVEY. 

regulations  of  the  particular  service  or  bureau  to  which  the  ves- 
sels are  attached.  Whenever  authority  is  requested  to  have  work 
done  at  navy  yards  or  stations,  the  recommendation  in  each  in- 
stance should  be  accompanied  with  a  statement  fully  setting  forth 
the  reasons  supporting  such  recommendation,  and  the  advantages 
to  be  derived  from  such  a  course. 

5.  When  any  item  of  repairs  has  been  duly  authorized  to  be 
made  at  a  navy  yard  or  naval  station,  no  other  work  or  work  of 
any  different  nature  will  be  done  under  that  item  except  that 
which  would  ordinarily  be  necessary  to  accomplish  that  particular 
item.     For  any  additional  work,  further  authority  should  be  ob- 
tained. 

6.  Supplies,  equipment,  and  other  articles  needed  for  vessels 
of  the  Department  shall  be  obtained  from  any  of  the  navy  yards 
or  naval  stations  whenever  it  is  considered  advantageous  and  in 
the  interest  of  economy  to  do  so;  that  is,  where  the  prices  at 
which  they  are  furnished  are  not  higher  than  what  they  could 
be  obtained  for  from  private  concerns.     In  such  cases  authority 
should  be  requested  the  same  as  for  repairs  as  stated  in  para- 
graph 4. 

7.  The  Navy   Department  has  authorized   the  following  navy 
yards  and  naval  stations  to  undertake  repair  work  in  connection 
with  the  vessels  of  this  Department,  and  to  furnish  such  supplies, 
equipment,  and  stores,  upon  the  request  of  the  commanding  officer 
or  master  of  any  vessel  or  the  station  superintendent  or  other 
accredited  Department  representative,  after  the  same  has  been 
duly  authorized  under  the  rules  of  the  Department  and  the  par- 
ticular service  or  bureau  concerned : 

Navy  yards — Boston,  Portsmouth  (N.  H.),  New  York,  Phila- 
delphia, Norfolk,  Charleston  (S.  C.),  Washington  (D.  C.),  Mare 
Island,  Puget  Sound.  Naval  stations — New  Orleans,  Key  West, 
Guantanamo,  Honolulu,  Guam,  Olongapo,  Tutuila.  Naval  torpedo 
station — Newport  (R.  I.). 


• 

CLOTHING  AND   SMALL   STORES   AND   MESS  SUPPLIES. 

363.  Clothing  and  small  stores  and  provisions. — The  Director 
is  authorized  to  approve  purchases  from  the  appropriation  for  the 
United  States  Coast  and  Geodetic  Survey  of  provisions,  clothing, 
and  small  stores  for  enlisted  men  and  food  supplies  for  field  par- 
ties working  in  remote  localities,  such  provisions,  clothing,  and 
small  stores  and  food  supplies  to  be  sold  to  the  employees  of  said 
Survey    and    the   appropriation    reimbursed.     (See    act   MSLY-.    3, 
1901.) 

364.  Purchases  of  clothing'  and  small  stores  and  provisions. — 
Supplies  of  clothing  and  small  stores  and  provisions  can  be  pur- 
chased from  the  United  States  Navy  storehouses,  under  General 
Order  No.  3,  June  30,  1900,  Navy  Department,  the  officer  making 
the  purchase  to  pay  for  the  supplies  (by  official  check ;  see  circular 
letter  Navy  Department,  Feb.  7,  1914)  from  the  advances  made  to 
him  by  the  disbursing  agent. 

365.  Purchases   in   open   market. — In  exceptional  cases  pur- 
chases may  be  made  in  the  open  market  when  the  prices  do  not 
exceed  the  cost  of  similar  goods  procured  from  the  Navy  store- 
house, and  when  so  purchased  bids  should  be  secured  from  at  least 
three  reliable  firms,  if  there  be  so  many  in  the  immediate  vicinity, 
and  the  articles  required  purchased  from  the  lowest  bidder,  pro- 
vided they  are  of  satisfactory  quality. 

366.  Limitation  of  purchases. — The  Director  is  authorized  to 
specify  from  time  to  time  what  articles  of  clothing    and    small 
stores  may  be  kept  in  stock  for  the  comfort  and  convenience  of  the 
crew.     Unless  otherwise  specified  by  the  Director,  purchases  shall 
be  limited  to  such  of  the  articles  as  are  included  in  the  clothing, 
small  stores,  and  ship's  stores  carried  by  the  United  States  Navy 
stores.     When  purchasing  clothing  and  small  stores,  commanding 
officers  shall  avoid  purchases  of  articles  of  a  perishable  nature, 
and  shall  not  lay  in  a  supply  greater  than  will,  with  the  stock  on 
hand,  suffice  until  there  is  another  opportunity  to  purchase.     ( See 
par.  37.) 

367.  Invoices  and  bills. — The  personal  vouchers  of  the  com- 
manding officer    (with  detailed  receipted  invoices  attached  and, 
in  case  of  purchase  in  open  market,  all  bids)  must  be  forwarded 
promptly  to  the  Director. 

(a)  All  charges  for  freight  or  transfer  of  the  goods  should  be 
paid  on  or  before  delivery  and  must  not  be  forwarded  to  the  office 
for  payment.  The  use  of  Government  bill  of  lading  for  such  ship- 
ments should  be  avoided. 

99 


100      U.  S.  COAST  AND -GEODETIC  SURVEY. 

368.  Clothing  and  small  stores  advances. — The  amount  paid 
for  clothing  and  small  stores,  plus  the  amount  of  the  check  sent  to 
the  disbursing  agent  for  the  accumulation  fund,  will  be  treated  as 
an  advance  made  by  the  disbursing  agent  to  commanding  officer. 
The  issue  price  of  all  stores  on  hand  is  the  amount  for  which  com- 
manding officers  will  receive  credit  in  making  a  transfer. 

369.  Responsibility  for  loss  of  supplies. — The  officers  having 
the  immediate  custody  of  supplies  of  any  description  will  be  held 
responsible  for  their  safety,  and  will  be  charged  with  the  issue 
price  of  all  losses  or  shortages  that  occur  through  their  careless- 
ness or  negligence,  but  the  commanding  officer  will  be  held  pri- 
marily responsible  for  all  goods.     In  all  cases  of  reported  losses, 
shortages,  or  damages,  for  which  credit  is  claimed,  a  board  of 
three  officers  shall  be  appointed  by  the  commanding  officer  or  the 
chief  of  party  to  investigate  the  cause  of  the  loss,  shortage,  or 
damage,  and  fix  the  responsibility  therefor.    The  report  of  the 
board  shall  be  forwarded  by  the  commanding  officer  or  chief  of 
party   to  the  Director,   with  his   recommendation  regarding  the 
proper  action  to  be  taken. 

370.  Clothing1  and  small  stores  returns. — Returns  of  clothing 
and  small  stores  must  be  made  monthly,  on  Form  233,  and  should 
be  forwarded  in  advance  of  the  pay  rolls.     ( See  par.  38. ) 

371.  Inventory  of  clothing  and  small  stores. — Commanding 
officers  will  at  the  end  of  each  quarter,  appoint  a  board  of  three 
officers,  who  shall  take  a  careful  inventory  of  all  clothing  and 
small  stores,  and  shall  forward  said  inventory  with  the  account 
4>f  clothing  and  s*mall  stores.     (See  par.  39.) 

372.  Price  of  clothing  and  small  stores. — An  advance  to  be 
fixed  by  the  Director  of  not  more  than  5  per  cent  of  the  invoice 
price  of  clothing  and  small  stores  shall  be  made  and  added  to  the 
cost  price  to  cover  incidental  losses.     In  making  this  advance,  no 
single  item  for  the  total  of  all  items  shall  exceed  the  fixed  per  cent 
allowed.     Any  amounts  paid  for  freight  or  to  preserve  the  goods, 
such  as  for  moth  balls,  will  be  added  to  the  original  price  of  the 
goods  and  be  distributed  as  equally  as  possible.     The  issue  price 
will  include  all  additions  made  to  the  invoice  price  as  prescribed 
by  this  paragraph.     (See  par.  374.) 

(a)  Articles  of  clothing  and  small  stores  issued  to  enlisted  men 
shall  be  receipted  for  upon  the  monthly  pay  rolls,  and  the  amount 
so  charged  must  correspond  with  the  monthly  returns  of  issue  of 
clothing  and  small  stores. 

373.  Accumulation  fund.— A  check  for  the  difference  between 
the  cost  price  and  the  issue  price  of  stores  received  shall  be  made 


REGULATIONS.  101 

out  to  the  special  disbursing  agent,  Coast  and  Geodetic  Survey,  the 
object  for  which  drawn  being  "Accumulation  fund,"  and  mailed  to 
him  promptly.  The  fund  resulting  from  this  advance  shall  be 
under  the  control  of  the  Director,  to  be  used  in  making  good  losses 
<>r  shortages,  not  the  result  of  carelessnes  or  neglect. 

374.  Adjustment  of  prices. — When  a  new  shipment  of  clothing 
and  small  stores  is  received,  the  percentage  of  advance  for    the  ac- 
cumulation  fund  and  the  amount  of  the  freight  and  other  au- 
thorized charges  shall  be  added  to  the  original  cost  of  the  articles. 
An  adjustment  will  then  be  made  between  the  prices  of  similar 
articles  in  stock  and  those  received.     In  making  the  adjustment, 
any  slight  difference  may  be  included  in  the  accumulation  fund 
instead  of  distributing  it  among  the  prices  of  the  various  articles. 
A  complete  itemized  statement  of  the  price  adjustment  shall  be 
reported    on    Form    No.    233,    clothing   and    small    stores    issue, 
promptly  upon  the  receipt  of  stores.     (See  par.  372.) 

375.  Issuing-  days. — The  commanding  officer  should  designate 
two  days  in  each  month  for  the  issue  of  clothing  and  small  stores. 
Clothing  and  small  stores  must  be  issued  by  the  officer  having 
custody  of  them,  directly  to  the  person  to  whom  they  will  be 
charged,  and  in  the  presence  of  another  officer,  who  shall  wit- 
ness the  facts  with  his  signature.     In  special  cases,  where  the 
supplies  are  for  men  leaving  the  ship  on  detached  parties,  they 
may  be  receipted  for  on  leaving  the  ship,  and  the  issue  witnessed 
by  the  officer  in  charge  of  the  detached  party. 

376.  Transfer  of  stores  on  change  of  command. — When  an 
officer  is  relieved  of  command  of  a  vessel  he  shall  turn  over  to 
his  successor  all  clothing  and  small  stores  on  hand  at  the  end 
of  the  preceding  month,   adding   any   subsequent   invoices,   and 
take  his  successor's  receipt  for  them  at  issuing  price.     He  shall 
forward  this  receipt  in  duplicate  to  the  disbursing  agent,  who 
will  credit  his  account  with  the  value  of  the  clothing  and  small 
stores  as  per  receipt  and  charge  the  same  to  the  account  of  his 
successor. 

377.  White  mess   coats,    caps,   and  aprons  furnished   mess- 
men. — At  the  discretion  of  the  Director,  white  linen  or  cotton 
coats,    caps,    and    aprons    will    be    furnished    for    the    use    of 
cooks,   stewards,   and  mess   attendants  on   vessels  of  the  Coast 
and  Geodetic  Survey,  where  the  compensation  of  such  employees 
is  not  specifically  fixed  by  law,  the  articles  furnished  to  remain 
the  property  of  the  Government  as  a  part  of  the  regular  equip- 
ment of  the  vessels,  an<l  the  laundering  of  the  articles  to  be  at 
the  expense  of  the  Government. 


102  .U.   S.    COAST  AND   GEODETIC   SUEVEY. 

378.  Mess  supplies,  purchases  on  credit. — In  all  cases  where 
the  mess  can  obtain  supplies  at  reasonable  prices  on  their  own 
credit  this  course  must  be  followed,  and  public  funds  should  not 
be  used. 

379.  When    necessary   to    use   public   funds    for   mess    sup- 
plies.— All  purchases  should  be  made  from  Army  and  Navy  store- 
keepers when  practicable.     If  not  practicable,  and  it  is  necessary 
to  buy  in  the  open  market,  bids  should  be  secured  from  at  least 
three  reliable  firms,  if  there  be  so  many  in  the  immediate  vicinity, 
and  the  articles  required  be  purchased  from  the  lowest  bidder, 
provided  they  are  of  satisfactory  quality.     The  personal  vouchers 
of  the  commanding  officers,  with  detailed  receipted  invoices  at- 
tached, and,  in  case  of  purchase  in,  the  open  market,  all  bids,  must 
be  forwarded  promptly  to  the  office. 

380.  Mess  responsible. — Only  such  supplies  will  be  purchased 
as  the  mess  may  require  until  there  be  opportunity  to  purchase 
further  supplies,  and  when  purchased  from  public  funds  the  entire 
cost  of  such  purchases  is  chargeable  to  the  mess,  and  shall  be  reim- 
bursed during  the  season  as  rapidly  as  the  mess  funds  or  the  al- 
lowance of  ration  money  will  permit,  all  to  be  paid  before  the  close 
of  the  season.     In  other  words,  the  mess  is  responsible  and  is  to 
pay  for  the  entire  purchase,  whether  all  the  supplies  are  used  by 
them  or  not,  they,  of  course,  having  the  control  of  any  unused  sup- 
plies after  the  payment  is  completed  or  arranged  for  to  the  satis- 
faction of  the  commanding  officer.     As  soon  as  purchased  they 
shall  be  fully  insured  at  the  expense  of  the  mess  for  whom  pur- 
chased and  the  policy  forwarded  with  the  invoices.     In  case  of  de- 
sertion of  a  member  of  the  crew  during  a  period  for  which  the  mess 
has  incurred  a  deficit  the  commanding  officer  shall  cause  to  be  paid 
to  the  mess  the  pro  rata  assessment  due  from  such  member.     This 
assessment  shall  be  derived  from  the  sale  of  any  articles  of  clothing 
and  effects  left  on  board.     If  the  funds  obtained  from  such  sale 
are  insufficient  the  balance  shall  be  paid  from  the  amount  due  and 
unpaid. 

381.  Record  of  mess  accounts. — In  all  cases  the  chiefs  of  par- 
ties shall  keep  and  preserve  a  careful  record  of  all  mess  accounts, 
which  record  will  be  at  the  call  of  the  Director  at  any  time  he 
may  care  to  examine  it.     (See  par.  40.) 

382.  Freight  on  provisions. — Freight  on  provisions  intended 
for  parties  operating  in  remote  localities  may,  at  the  discretion 
of  the  Director,  be  paid  from  the  appropriation  applicable  to  the 
subsistence  or  rations,  as  the  case  may  be.  of  the  members  of  the 
parties.     ( See  par.  373. ) 


ESTIMATES,  BONDS,  ALLOTMENTS,  AND  ADVANCES. 

383.  Estimates. — Every  person  intrusted  with  the  execution  of 
work  involving  an  expenditure  of  money  shall  submit  detailed  esti- 
mates for  monthly  or  other  expenses,  and  no  liability  of  any  kind 
shall  be  incurred  before  the  estimates  therefor   have  been  ap- 
proved by  authority  of  the  Director. 

384.  Expenses  within  estimates. — All  expenses  incurred  must 
be  in  accordance  with  approved  estimates  or  allotments,  and  any 
expenditure  in  excess  of  said  estimates  or  allotments  will  be  dis- 
allowed, unless  ratified  by  the  Director. 

385.  Blank  forms  for  estimates. — Any  recommendation  involv- 
ing the  expenditure  of  public  funds,  in  order  to  receive  prompt  at- 
tention, must  be  accompanied  by  an  estimate  of  such  expenditure 
made  out  on  the  form  provided  for  such  purpose  (Form  No.  1), 
"  Estimates  for  field  expenses,"  and  Form  No.  la,  "  Continuation 
sheets,"  when  necessary. 

386.  Estimates  not  needed  for  certain  items. — Estimates  cov- 
ering the  salaries  of  commissioned  officers,  or  of  officers  holding 
appointments  from  the   Secretary  in  statutory  positions,  or  for 
the  pay  and  standard  rations  of  enlisted  men  are  not  required. 

387.  Separate  estimates  for  different  items  of  appropriation 
and  for  each  fiscal  year.— Estimates  for  "  Party  expenses  "  and 
"  Repair  of  vessels  "  must  be  submitted  separately.    When  work- 
ing under  two  or  more  items  of  appropriations,  render  separate 
estimates  under  each  appropriation  and  also  separate  estimate  for 
each  fiscal  year. 

388.  Estimates  must  not  contain  expenditures  extending  be- 
yond fiscal  year. — Estimates  for  outfit  and  supplies  should  con- 
tain all  items  needed  for  the  season's  field  work,  or  for  the  half 
or  the  whole  of  the  fiscal  year,  as  may  be  found  practicable  or  ex- 
pedient.    In  no  case  can  estimates  be  for  a  period  extending  be- 
yond the  close  of  a  fiscal  year. 

389.  Estimates  for  repairs  separate  from  outfit  or  supplies. — 
Items  of  repairs  of  vessels  must  not  be  included  in  the  estimates 
for  outfit  or  supplies.    Repairs  include  the  hull,  machinery,  rig- 
ging, and  permanent  fixtures  of  the  vessel  and  boats,  but  there  are 
various  items  that  may  be  included  in  either  estimate  in  accord- 

103 


104  IT.   S.   COAST  AND  GEODETIC   SUKVEY. 

ance  with  the  manner  in  which  the  items  are  to  be  applied  to  use. 
(See  par.  483.) 

390.  Estimates   submitted   in   triplicate. — Estimates   must  be 
submitted  in  triplicate,  being  made  out  in  detail  with  a   sum- 
mary. 

391.  Estimates  for  pay  and  subsistence. — The  pay  of  hands 
and  others  not  mentioned  in  paragraph  80  and  all  subsistence  al- 
lowances must  be  estimated  for  and  in  separate  items. 

392.  Estimates  for  subsistence. — The  estimates  for  per  diem 
or  actual  subsistence  must  be  given  in  detail,  and  in  all  cases  a 
per  diem  rate  must  be  stated.     Lump  sums  must  be  avoided  as 
far  as  practicable,  and  specific  itemization  adhered  to  as  nearly 
as  the  work  to  be  accomplished  will  permit. 

393.  Estimates    for    traveling-    expenses. — All    traveling    ex- 
penses must  be  estimated  for,  and  when  for  distance  greater  than 
50  miles   (local  field),  the  distances,  as  far  as  practicable,  and 
names  of  places  between  which  transportation  is  required  must 
be  stated  in  the  estimate. 

394.  Estimates  for  repairing  instruments. — When  a  party  is 
at  a  distant  point  from  which  the  transportation  charges  will  be 
excessive  as  compared  with  the  cost  of  repairs  to  be  made  to  in- 
struments,   a   separate   estimate  in   triplicate   for   such   repairs, 
based  upon  the  opinion  of  one  or  more  reliable  instrument  makers, 
may  be  submitted.     When  such  estimates  have  been  approved  and 
the  repairs  made,  the  account  must  be  rendered  with  vouchers 
and  abstract,  as  it  is  settled  under  a  separate  appropriation. 

395.  How   to   prepare   estimates. — In   preparing   the   detailed 
estimates  for  outfits  or  supplies  for  vessels,  camp  outfits,  etc., 
Form   No.    la,   "  Continuation   sheets,"   will   be   used.     In   other 
instances,  continuation  sheets  will  be  ruled  similar  to  Form  No.  1, 
and  inserted  when  required.     Every  article  estimated  for  must 
be  entered  and  the  columns  appropriately  filled  out.    Only  articles 
required  will  be  entered,  and  not  those  on  former  estimates  of 
which  no   additional   supply   is   required.     All   articles   must  be 
arranged  alphabetically  in  their  proper  class. 

396.  Estimate  items  classified. — All  estimates  for  ship's  sup- 
plies must  be  classed  under  the  following  heads :  Deck,  engineer's, 
cabin,  wardroom,  berth  deck,  pantry  and  gallery,  and  miscella- 
neous.    These  subdivisions  will  be  divided  into  appropriate  sched- 
ules,   such    as    ship-chandlery,    paints    and    oils,    hardware,    illu- 
minating materials,  etc.,  and  when  practicable  the  vouchers  should 
be  arranged  in  accordance  with  the  schedules. 


REGULATIONS.  105 

397.  Estimates  to  be  based  on  actual  prices. — All  estimates 
should  be  based   upon  actual  prices  obtained   when  practicable 
from   one   or  more  reputable  dealers   or   manufacturers   of   the 
articles  desired.     Estimates  for  repairs  must  always  be  obtained 
from  firms  which  have  facilities  for  and  are  able  to  do  the  work. 
Lump  sums  will  not  be  considered. 

398.  Explanations  of  estimates. — The  need  for  all  articles  for 
which  the  use  is  not  obvious  must  be  explained,  and  should  imme- 
diately follow  the  item  to  which  it  refers,  and  such  explanation 
must  not  be  submitted  as  a  separate  document  from  the  estimate. 
This  requirement  does  not  apply  to  the  usual  ship  supplies  and 
equipment  of  shore  parties,  but  only  to  those  articles  which  are 
not  usually  supplied  to  such  parties  and  to  apparently  excessive 
quantities  of  such  articles  or  to  quality  above  the  standard  of 
former  allowances  for  the  same. 

399.  Estimates  not  to  be  exceeded. — A  chief  of  party  must 
not  purchase  articles  in  excess  of  the  quantity  authorized  in  his 
approved  estimates.     In  order  to  avoid  doing  so  he  should  check 
each  purchase  on  his  estimate  and  should  submit  a  supplemental 
estimate  on  Form  493,   "  Supplemental  estimate,"  which  should 
be  approved  by  the  office  before  he  exceeds  the  quantity  which 
has  been  authorized.     Rates  of  pay  as  approved  in  the  estimates 
must  not  be  exceeded.     If  increases  are  desired,  they  must  be  ap- 
proved by  the  Director,  and  are  only  effective  from  the  date  of 
his  approval. 

400.  Bond  of  disbursing-  agent. — The  disbursing  agent  shall 
execute  such  bond  to  the  Government  for  the  faithful  perform- 
ance of  his  duties  as  shall  be  satisfactory  to  the  Secretary  of 
Commerce. 

401.  Bonds  as  chief  of  party. — Before  a  chief  of  party  or 
other  officer  can  receive  an  advance  of  public  funds  he  shall  give 
bond  conditioned  on  the  faithful  discharge  of  his  duties  in  such 
form  as  may  be  required  by  the  Secretary  of  Commerce  and  in 
the  penal   sum   of   $4,000   unless  otherwise   required   in  special 
cases.    Official  bonds  are  required  by  law  to  be  renewed  at  least 
once  in  every  four  years. 

(a)  A   duly  qualified   corporate   surety  company  is  preferred 
by  the  Department  as  surety,  but  two  or  more  individuals,  able 
to  justify  in  unencumbered  real  estate  to  the  amount  of  double 
the  penalty  of  the  bond,  may  be  accepted. 

(b)  Individual  sureties  are  required  by  law  to  furnish  every 
two  years,  and  as  much  oftener  as  the  Secretary  of  Commerce 
may  require,  satisfactory  evidence  of  their  continued  solvency. 


106  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(e)  Forms  for  bonds,   accompanied  by  instructions  for  their 
execution,  will  be  furnished  to  officers  required  to  give  bond. 

402.  Allotments. — The  Director  shall,  as  far  as  he  deems  prac- 
ticable, allot  to  each  chief  of  a  field  party  a  stated  sum  for  the  ex- 
penses of  the  party  under  his  charge  during  the  fiscal  year,  or 
for  the  particular  work  assigned  to  him ;  and  when  an  allotment 
has  been  thus  made  all  vouchers  for  expenses  of  such  party  or 
field  work  in  excess  of  the  amount  so  allotted,  or  the  amount  to 
which  the  Director  has  increased  or  diminished  it,  shall  be  dis- 
allowed^  unless  ratified  by  the  Director. 

403.  Allotment  restricted  to  fiscal  year;  contract  is  an  ex- 
pense incurred. — Allotments  of  funds  made  on  approved  estimates 
become  void  when  the  appropriation  under  which  made  is  no 
longer  available — that  is,  at  the  end  of  the  current  fiscal  year — 
and  no  expenses  can  be  incurred  on  account  of  such  allotment 
after  that  date.     But  it  should  be  noted  that  the  amount  involved 
in  a  contract  is  to  be  considered  as  an  expense  incurred  at  the 
time  the  contract  is  made  and  not  necessarily  at  the  time  the 
work  under  the  contract  is  finished. 

404.  Advances. — Provided,  That  advances  of  money  under  this 
appropriation  may  be  made  to  the  Coast  and  Geodetic  Survey 
and  by  authority  of  the  Director  thereof  to  chiefs  of  parties,  who 
shall  give  bond  under  such  rules  and  regulations  and  in  such  sum 
as  the  Secretary  of  Commerce  may  direct,  and  accounts  arising 
under  such  advances  shall  be  rendered  through  and  by  the  dis- 
bursing officer  of  the  Coast  and  Geodetic  Survey  to  the  Treasury 
Department   as  under   advances   heretofore  made   to   chiefs    of 
parties.     (Act  June  12,  1917.) 

405.  No    compensation   for    disbursement    of   advances. — No 
compensation    shall   be   allowed    for    the    disbursement    of   any 
moneys  authorized  to  be  advanced,  and  the  officers  or  persons 
authorized  to  receive  and  disburse  moneys  so  advanced  shall  be 
subject  to   all   terms,   provisions,   and   conditions   of  law  as  to 
the  custody  and  rendering  of  accounts  of  public  money  of  the 
United  States. 

406.  Requisition  for  advances. — Requisitions  for  advances  not 
prohibited  by  regulations  or  otherwise  must  be  transmitted  to  the 
Director  for  his  approval  by  the  chief  of  party.     They  should  be 
submited  in  ample  time  to  avoid  delay  in  the  work.     No  requisi- 
tion will  be  honored  by  the  disbursing  agent  until  the  estimates 
have  been  approved  or  an  allotment  made  to  the  chief  of  party. 
Requests  for  advances  must  not  be  made  for  amounts  greater  than 


REGULATIONS.  107 

may  be  needed  for  immediate  use,  due  regard  being  had  that  the 
work  be  not  delayed  on  account  of  lack  of  funds. 

407.  Form  of  advances. — Funds  will  be  advanced  to  a  chief  of 
party  in  the  form  of  a  deposit  to  his  official  credit  with  the 
Treasurer  of  the  United  States,  who  will  furnish  him  with  the 
necessary  check  books  on  his  requisition  after  his  signature  has 
been  certified  to  by  some  person  known  to  the  Treasurer,  and 
the  checks  will  be  payable  at  the  Treasury.     Chiefs  of  parties 
are  not  authorized  to  negotiate  drafts  on  the  disbursing  agent. 

408.  Funds  advanced  to  be  kept  in  Treasury. — Chiefs  of  par- 
ties  are  required  to  keep  the  funds  advanced  to  them  in   the 
Treasury,    and   the   disbursing   agent,   upon   regular   requisition, 
will  make  deposits  to  their  credit. 

409.  Signature  to  check. — Chiefs  of  parties  to  whom  funds 
have   been    advanced   by    the*  disbursing   agent,   and   who   have 
accounts  with  the  Treasurer,  will  sign  their  checks  as  "  Chief 
of  Party,   U.   S.  C.  and  G.   S.,"  and  their  individual  numerical 
symbols. 

410.  Advance  of  funds  may  overlap  two  fiscal  years. — The 
provision  for  keeping  separate  accounts  of  different  fiscal  years 
does  not  refer  to  cash  balances  of  advances.     This  must  not  be 
construed  by  chiefs  of  parties  to  refer  to  the  use  of  any  cash 
balances  of  funds  remaining  on  hand  at  the  close  of  a  fiscal 
year.     Cash  balances  are  continuous  in  their  character.     It  is  the 
voucher  covering  the  expenditures  appertaining  to  and  properly 
chargeable  to  any  particular  year,   duly  executed  and  properly 
paid,  which  constitutes  the  charge  against  an  appropriation. 


FAY,  SUBSISTENCE,  AND  ALLOWANCES. 
(A)    PAY  AND  SUBSISTENCE. 

411.  Payment  of  salaries  and  compensation. — All  persons  in 
the  Government  service  receiving  a  yearly  or  monthly  compensa- 
tion will  be  paid  for  such  service  in  accordance  with  the  follow- 
ing act  of  Congress : 

(a)  Sec.  6.  Hereafter,  where  the  compensation  of  any  person 
in  the  service  of  the  United  States  is  annual  or  monthly  the 
following  rules  for  division  of  time  and  compensation  of  pay  for 
services  rendered  are  hereby  established : 

Annual  compensation  shall  be  divided  into  12  equal  install- 
ments, one  of  which  shall  be  the  pay  for  each  calendar  month ; 
and  in  making  payments  for  a  fractional  part  of  a  month  one- 
thirtieth  of  one  of  such  installments,  or  of  a  monthly  compensa- 
tion, shall  be  the  daily  rate  of  pay.  For  the  purpose  of  computing 
such  compensation  and  for  computing  time  for  services  rendered 
during  a  fractional  part  of  a  month  in  connection  with  annual 
or  monthly  compensation,  each  and  every  month  shall  be  held 
to  consist  of  30  days,  without  regard  to  the  actual  number  of 
days  in  any  calendar  month,  thus  excluding  the  31st  of  any 
calendar  month  from  the  computation  and  treating  February 
as  if  it  actually  had  30  days.  Any  person  entering  the  service 
of  the  United  States  during  a  31-day  month  and  serving  until  the 
end  thereof  shall  be  entitled  to  pay  for  that  month  from  the  date 
of  entry  to  the  30th  day  of  said  month,  both  days  inclusive;  and 
any  person  entering  said  service  during  the  month  of  February 
and  serving  until  the  end  thereof  shall  be  entitled  to  one  month's 
pay,  less  as  many  thirtieths  thereof  as  there  were  days  elapsed 
prior  to  date  of  entry :  Provided,  That  for  one  day's  unauthorized 
absence  on  the  31st  day  of  any  calendar  month  one  day's  pay 
shall  be  forfeited.  (Act  June  30,  1906.) 

(&)  For  pay  purposes  all  months  in  the  year  will  be  reckoned 
as  containing  30  days. 

(c)  Where  a  promotion  or  demotion  occurs  during  any  month 
from  a  place  to  another  place  carrying  a  different  compensation, 
service  under  such  promotion  or  demotion  will  be  considered  as 
fractional  service. 
108 


REGULATIONS.  109 

(d)  One-thirtieth  of  a  monthly  installment  of  salary  shall  be 
deducted  for  every  day's  absence  in  a  month  where  such  absentee 
is  not  in  a  pay  status  during  such  absence.     (Comp.  Dec.  of  July  5, 
1906.) 

(e)  The  Government  Salary  Tables,  1916,  are  to  be  used  in 
preparation  of  vouchers  for  daily  or  monthly  salaries. 

412.  Retirement  of  employees  in  the   classified  civil  serv- 
ice.—The  act  of  May  22,1920  (41  Stat.,  614 ),  provides  for  the  re- 
tirement   of    classified    civil-service    employees    and    directs    the 
withholding  of  2$  per  centum  of  such  employee's  basic  salary. 
Payment  of  salaries  of  such  employees  should  therefore  be  made 
on  the  basis  of  97£  per  centum  of  the  authorized  pay,  and  in  the 
preparation  of  vouchers  for  daily  or  monthly  salaries  the  second 
supplement  to  the  Government  Salary  Tables  of  1920  should  be 
used. 

413.  Extra  pay  in  the  Philippines. — No  extra  pay  will  be  al- 
lowed to  persons  employed  expressly  for  service  in  the  Philippines, 
the  compensation  in  such  cases  having  been  fixed  for  that  service 
only. 

414.  Pay  of  per  diem  employees. — Per  diem  employees  can 
not  be  paid  for  a  Sunday  or  holiday  unless  service  is  actually 
rendered  on  that  day,  and  when  services  performed  on  such  days 
are  charged  for^  a   certificate  that   such  service  was  rendered 
must  be  written  on  the  face  of  the  voucher  and  signed  by  the  chief 
of  party. 

415.  Salary  vouchers  of  field  officers. — Officers  paid  on  sepa- 
rate vouchers,  not  attached  to  the  office,  and  serving  within  the 
continental  limits  of  the  United  States,  must  transmit  their  salary 
vouchers  through  the  chief  of  party  to  the  Director  for  his  inspec- 
tion and  approval,  together  with  their  monthly  personal  reports, 
which  shall  not  be  rendered  in  advance  of  the  full  service  reported. 
Their  salary  accounts  will  not  be  paid  unless  the  reports  of  occu- 
pation accompany  them.     (See  par.  24.) 

(a)  In  the  case  of  officers  paid  on  separate  vouchers  on  duty 
for  a  period  exceeding  30  days  at  a  point  outside  the  continental 
limits  of  the  United  States  (and  Alaska  and  Alaskan  waters 
shall  be  held  to  be  a  part  of  such  excepted  territory),  and  under 
the  conditions  named,  the  bonded  chief  of  party  in  charge  may  pay 
such  salaries  under  these  instructions,  and  he  shall  submit  a 
monthly  abstract  of  all  such  payments  to  the  disbursing  agent, 
supporting  this  abstract  by  the  vouchers  thus  paid. 

(6)  Officers  who  are  paid  by  the  disbursing  agent  on  separate 
vouchers  should  state  specifically  on  the  face  of  voucher  on  the 


110  TJ.   S.   COAST  AND  GEODETIC   SURVEY. 

line  marked  "Address  "  the  exact  address  to  which  check  in  pay- 
ment of  the  voucher  should  be  mailed.  Checks  will  be  mailed 
to  the  address  given  on  the  face  of  the  voucher. 

416.  Assignment  of  pay. — Upon  written  application,  approved 
by  the  Director,  officers  and  employees  of  the  United  States  Coast 
and  Geodetic  Survey,  while  employed  outside  of  the  District  of 
Columbia,  are  hereby  authorized  to  make  assignment  of  their  pay. 
(34  Stat,  1322.) 

417.  Allotment  of  pay:  Officers. — Officers,  when  not  attached 
to  the  Washington  office  may,  upon  a  written  application  to  the 
Director,  forwarded  through  the  chief  of  party,  have  allotments 
made  from  their  pay  for  the  support  of  their  families  or  relatives, 
or  for  their  own  savings,  or  for  any  other  purposes,  and  during 
such  time  as  they  may  be  absent  from  the  Washington  office,  or  as 
may  be  otherwise  requested. 

418.  Allotment  of  pay:  Members  of  the  crew. — Members  of 
the  crew  may  have  allotments  made  from  their  pay  by  applica- 
tion through  their  commanding  officers,  to  such  persons  and  for 
such  length  of  time  as  they  may  request,  except  that  the  allot- 
ments mentioned  in  this  paragraph  shall  not  interfere  with  the 
regulation  in  regard  to  retained  pay. 

419.  Notification  to  stop  payment  of  allotment. — Whenever, 
for  any  cause,  an  allotment  should  no  longer  be  paid  (as  in  case 
of  death,  desertion,  discharge,  or  when  relieved  from  duty  in  the 
Philippines)  the  commanding  officer  must  immediately  notify  the 
disbursing  agent  to  that  effect. 

420.  Subsistence  and  commutation. — Commutation  may.  at  his 
discretion,  be  allowed  by  the  Director  to  junior  engineers,  deck 
officers,    extra    observers,    nautical   experts,    magnetic    observers, 
watch  officers,  chief  engineers,  surgeons,  mates,  signalmen,  com- 
puters, and  draftsmen  while  on  field  duty,1  under  the  following- 
named  conditions  and  exceptions,  and  at  not  to  exceed  the  follow- 
ing rates : 

(a)  While  serving  as  chief  of  a  party  and  living  at  hotels  or  else- 
where and  paying  all  expenses  of  quarters  and  board,  $3  each  per 
day. 

(&)  While  living  at  hotels  or  elsewhere  and  paying  all  ex- 
penses of  quarters  and  board,  and  not  in  charge  of  party,  $2.50  each 
per  day. 

1  Field  duty  is  duty  performed  under  authorization  by  the  Director 
while  the  person  is  detached  from  the  office  in  Washington,  D.  C. 


REGULATIONS.  Ill 

(c)  While  serving  as  commanding  officer  of  a  vessel,  under  the 
Director's  orders  designating  him  as  such,  or  as  chief  of  party 
living  ashore  in  quarters  furnished  by  the  Government  and  sup- 
plied with  cooks,  mess  outfit,  etc.,  but  not  provisions,  $2.50  each 
per  day. 

(d)  While  serving  as  executive  officer  of  a  vessel,  under  the 
Superintendent's  orders  designating  him  as  such,  or  on  duty  at  a 
field  station  or  magnetic  observatory,  $2  per  day  each. 

(e)  While  serving  on  vessels  in  any  other  capacity  than  as 
commanding  officer  or  executive  officer,  or  while  traveling  under 
orders  on  a  vessel  of  the  Survey,  $2  each  per  day. 

(f)  While  serving  in  a  land  party  in  any  capacity  other  than 
chief  of  party  and  living  in  camp  or  other  quarters  furnished  by 
the  Government,  except  as  provided  in  paragraph   (d),  the  Gov- 
ernment also  furnishing  cooks,  mess  outfit,  etc.,  but  not  provisions, 
$2  each  per  day. 

(g)  While  on  field  duty,  which  involves  travel  and  brief  stop- 
pages, either  commutation  at  $2.50  each  per  day  and  transporta- 
tion, including  berth  in  sleeping  car,  or  actual  expenses  of  travel 
and  board,  as  the  Director  may  authorize. 

(h)  While  serving  in  the  Philippine  Islands,  commutation  will 
be  allowed  only  to  junior  engineers,  deck  officers,  extra  observers, 
watch  officers,  chief  engineers,  surgeons,  mates,  and  magnetic  ob- 
servers, and  wrill  include  all  duty  from  the  time  of  arrival  at  a 
Philippine  port  to  the  time  of  departure  for  a  United  States 
port,  at  a  rate  of  $2.50  each  per  day. 

(i)  Neither  subsistence  nor  commutation  can  be  allowed  to  any 
person  while  on  duty  in  Washington,  excepting  that  noncommis- 
sioned officers  temporarily  ordered  to  the  office  at  Washington  for 
consultation  with  the  Director  may  be  allowed  their  actual  neces- 
sary expenses  for  short  periods. 

(/)  Recorders,  foremen,  hands,  and  all  authorized  employees 
in  land  parties  may  be  allowed  either  commuted  or  actual  sub- 
sistence at  the  discretion  of  the  Director,  not  to  exceed  $1.50  per 
day  each ;  and  such  employees  while  on  field  duty  detached  from 
their  parties  or  traveling  may  be  allowed  the  cost  of  their  actual 
subsistence,  not  exceeding  $2  a  day  while  so  detached  or  traveling. 

(fc)  Members  of  the  crews  of  the  vessels,  when  detailed  for 
temporary  shore  duty  or  temporarily  deprived  of  their  quarters 
and  mess  privileges  on  account  of  repairs  to  the  vessel,  or  for 
other  sufficient  reason,  may  be  allowed  their  actual  living  ex- 
penses, not  to  exceed  $2  each  per  day,  when  supported  by  the 
proper  receipts,  provided  their  ration  stops  for  the  same  period, 


112  U.   S.   COAST  AND  GEODETIC   SURVEY. 

and  the  stoppage  and  reason  therefor  are  noted  on  the  pay  rolls. 
If  deprived  of  mess  privileges  only,  while  living  in  the  quarters 
on  shipboard,  they  may  be  allowed  actual  living  expenses  when 
supported  by  proper  receipts  at  not  to  exceed  $1.50  per  day,  with 
the  same  proviso  as  to  rations.  (See  pars.  82  and  536.) 

(1)  Commutation  in  accordance  with  the  foregoing  rules  shall 
be  considered  as  beginning  when  the  station  or  the  field  of  opera- 
tions is  reached  and  as  ceasing  when  the  station  or  the  field  of 
operations  is  left.  Fractions  of  days  must  be  taken  into  account 
at  the  commencement  and  end  of  the  season,  dividing  the  day  into 
four  parts,  three  meals  and  lodging,  the  day  to  begin  with  break- 
fast. 

(m)  Commutation  will  not  be  allowed  while  traveling  on  ves- 
sels where  the  transportation  paid  for  by  the  Government  includes 
board,  nor  in  any  case  while  on  sick  or  annual  leave. 

(n)  Commutation  will  not  be  allowed  for  Sundays  or  legal 
holidays  which  immediately  precede  or  follow  a  period  of  annual 
leave,  unless  it  is  affimatively  shown  that  the  person  claiming  the 
commutation  was  actually  present  for  duty  during  such  day  or 
days. 

(B)    PAY   OF  COMMISSIONED   OFFICERS. 

421.  Pay  of  commissioned  officers. — Commissioned  officers  of 
the  Coast  and  Geodetic  Survey  shall  receive  the  same  pay  and 
allowances  as  now  are  or  hereafter  may  be  prescribed  for  officers 
of  the  Navy  with  whom  they  hold  relative  rank  as  prescribed  in 
the  act  of  May  22,  1917,  entitled  "  An  act  to  temporarily  increase 
the  commissioned  and  warrant  and  enlisted  strength  of  the  Navy 
and  Marine  Corps,  and  for  other  purposes,"  including  longevity; 
and  all  laws  relating  to  the  retirement  of  commissioned  officers  of 
the  Navy  shall  hereafter  apply  to  commissioned  officers  of  the  Coast 
and  Geodetic  Survey :  Provided,  That  hereafter  longevity  pay  for 
officers  in  the  Army,  Navy,  Marine  Corps,  Coast  Guard,  Public 
Health  Service,  and  Coast  and  Geodetic  Survey  shall  be  based 
on  the  total  of  all  service  in  any  or  all  of  said  services.     ( Sec.  11, 
Public  No.  210 — 66th  Cong.) 

422.  Pay,   base. — The  pay   of  the  grade  without  considering 
length  of  service  is  designated  as  base  pay. 

423.  Pay,  longevity. — There  shall  be  allowed  and  paid  to  each 
commissioned  officer  of  the  Coast  and  Geodetic  Survey  ten  per- 
centum  of  his  yearly  base  pay  for  each  term  of  five  years'  service 
in  the  Army,  Navy,  Marine  Corps,  Coast  Guard,  Public  Health 
Service,  and  Coast  and  Geodetic  Survey.     The  total  amount  of  such 


REGULATIONS.  113 

increase  for  length  of  service  shall  in  no  case  exceed  forty  per- 
centum,  on  the  yearly  pay  of  the  grades  as  provided  by  law :  Pro- 
ridcd,  That  the  annual  pay  of  captain  shall  not  exceed  five  thousand 
dollars  per  annum ;  of  commander  four  thousand  five  hundred  dol- 
lars per  annum,  and  of  lieutenant  commander  four  thousand  dol- 
lar per  annum.  (In  accordance  with  the  provisions  in  the  act 
May  13,  1908,  and  the  act  May  18,  1920.) 

(a)  Longevity  pay  for  officers  in  the  Army,  Navy,  Marine  Corps, 
Coast  Guard,  Public  Health  Service,  and  Coast  and  Geodetic  Sur- 
vey, shall  be  based  on  the  total  of  all  service  in  any  or  all  of  said 
services.  (Act  May  18,  1920.) 

(6)  In  computing  longevity  pay,  active  duty  in  the  Naval  Re- 
serve Force  is  counted.  (Comp  Dec.,  Oct.  16,  1917.) 

424.  Pay  table  for  commissioned  officers. — The  following  table 
gives  the  pay  of  the  various  grades  of  officers  of  the  Coast  and 
Geodetic  Survey,  according  to  rank,  and  longevity: 

Captain  :                         rer  annum.  Lieutenant :                    Per  annum. 

Base  pay $4,000         Base    pay $2,400 

5  years 4,  400           5  years 2,  640 

10  years 4,  800         10  years 2, 880 

15  years 5,  000         15  years 3, 120 

20  or  more  years 5, 000         20  years .,___  3,  360 

Commander:  Lieutenant  (j.  g.)  : 

Base  pay 3,  500         Base  pay 2, 000 

5  years 3,850           5  years 2,200 

10  years 4.  200         10  years 2,  400 

15  years 4,  500         15  years 2,  600 

20  or  more  years 4,500         20  years 2,800 

Lieutenant  commander  :  Ensign : 

Base  pay 3,000         Base  pay 1,700 

5  years 3,  300           5  years 1,  870 

10  years 3,600         10  years 2,040 

15  years 3,  900         15  years 2,  210 

20  or  more  years 4,  000         20  years 2, 380 

425.  Pay,  sea,  when  entitled. — Commissioned  officers  are  en- 
titled to  sea  pay  when  attached  to  and  serving  on  board  vessels 
under  the  control  of  the  Coast  and  Geodetic  Survey  when  the 
nature  of  the  detail  is  such  that  the  officers  are  required  to  live  on 
the  vessel  and  are  subject  to  duty  any  time  of  day  or  night. 

426.  Pay,  increase  for  sea  and  foreign  duty. — All  officers  on 
sea  duty  and  all  officers  on  shore  duty  beyond  the  continental 
limits  of  the  United  States  shall  while  so  serving  receive  ten  per- 
centuin  additional  of  their  salaries  and  increase  as  above  pro- 
vided, and  such  increase  shall  commence  from  the  date  of  report- 
ing for  duty  on  board  ship  or  the  date  of  sailing  from  the  United 

33379°— 21 8 


114  U.   S.   COAST  AND   GEODETIC   SURVEY. 

States  for  shore  duty  beyond  the  seas  or  to  join  a  ship  in  foreign 
waters.     (Act  May  13,  1908.) 

(a)  The  10  per  cent  increase  applies  only  to  the  base  pay  and 
longevity  pay.     Service  in  Alaska  does  not  constitute  foreign  duty, 
but  by  legislative  action  duty  in  Canal  Zone,  Panama,  Hawaii,  and 
Porto  Rico  does.    The  law  makes  no  provision  for  10  per  cent  in- 
crease in  officers'  pay  while  traveling  from  shore  duty  beyond 
seas  to  join  a  vessel  in  foreign  waters,  or  vice  versa.     (Comp. 
Dec.,  June  24,  1913.) 

( b )  An  officer  detached  from  shore  duty  beyond  seas  and  ordered 
home  continues  to  be  entitled  to  the  additional  10  per  cent  of  his 
pay  until  his  arrival  in  the  United  States.     (Dec.  Court  of  Claims, 
Feb.  13,  1911.) 

(c)  Officers  while  serving  on  shore  duty  beyond  seas  are  en- 
titled while  on  leave  taken  abroad  to  10  per  cent  additional  pay 
provided  for  such  duty.     (Comp.  Dec.,  Mar.  29,  1913.) 

(d)  An   officer   detached   from    shore   duty   beyond   seas   and 
ordered  to  his  home,  with  permission  to  delay  en  route,  is  en- 
titled to  the  10  per  cent  increase  authorized  by  the  act  of  May  13, 
1908,  until  his  return  to  the  United  States.     (Dec.  of  Court  of 
Claims,  31159,  Apr.  14,  1913.) 

(e)  Officers  are  entitled  to  the  10  per  cent  additional  pay  for  shore 
duty  beyond  seas  while  on  duty  in  the  Canal  Zone,   Panama, 
Hawaii,  and  Porto  Rico.     (Comp.  Dec.,  July  23,  1915.) 

(f)  An  officer  detached  from  one  sea  duty  and  under  orders  to 
proceed  and  proceeding  to  another  sea  duty  is  not  entitled  to  the 
10  per  cent  additional  pay  provided  for  sea  service.     (Comp.  Dec., 
Jan.  10,  1914.) 

(g)  An  officer  is  not  entitled  to  10  per  cent  increase  of  pay  while 
returning  from  sea  duty  in  foreign  waters  to  the  United  States, 
either  to  shore  duty  therein  or  under  orders  to  join  another  ship 
in  home  waters.     (Comp.  Dec.,  July  22,  1913.) 

(h)  An  officer  attached  to  a  sea-going  vessel  while  on  special 
temporary  duty  away  from  his  ship  under  orders  expressly  im- 
posing upon  him  the  continued  discharge  of  his  sea  duties,  is  en- 
titled to  the  10  per  cent  additional  pay  received  for  sea  duty. 
(Comp.  Dec.,  Jan.  20,  1910.) 

(i)  An  officer  attached  to  a  sea-going  vessel  while  on  special 
temporary  duty  away  from  his  ship  under  orders  which  do  not 
have  the  effect  of  detaching  him  from  his  sea  duties,  is  entitled  to 
the  10  per  cent  additional  pay  received  for  sea  duty.  (Comp.  Dec., 
Feb.  23,  1910.) 


REGULATIONS.  115 

(;)  An  officer  temporarily  absent  from  sea  duty  and  performing 
duty  ashore  under  orders  practically  relieving  him  from  all  duty 
aboard  his  ship  is  not  entitled  to  the  additional  10  per  centum 
while  performing  such  shore  duty.  (Comp.  Dec.,  June  30,  1909; 
see  also  Comp.  Dec.,  Nov.  26,  1909.) 

(fc)  An  officer  on  shore  duty  ordered  to  temporary  additional 
duty  afloat  in  connection  with  the  trials  of  a  ship  is  not  entitled 
to  the  10  per  cent  increase.  (Comp.  Dec.,  July  8,  1919.) 

(?)  An  officer  detached  from  shore  duty  and  ordered  to  take 
passage  on  a  specified  date  for  duty  beyond  seas  is,  during  the 
interim,  entitled  to  shore  duty  pay.  (Comp.  Dec.,  Feb.  14,  1912.) 

(m)  An  officer  ordered  from  shore  duty  beyond  seas  to  temporary 
duty  in  the  United  States  is  not  entitled  to  10  per  cent  additional 
during  the  period  of  temporary  duty.  (Comp.  Dec.,  Jan.  17,  1916.) 

(n*)  An  officer  ordered  from  foreign  shore  duty  to  duty  on  board 
of  a  vessel  in  United  States  port  is  entitled  to  10  per  cent  additional 
to  date  of  return  to  the  United  States.  (Comp.  Dec.,  Nov.  20, 
1916.) 

(o)  An  officer  detached  from  sea  duty  beyond  seas  and  directed 
to  proceed  to  his  home  is  not  entitled  to  the  10  per  cent  increase 
in  pay  while  so  en  route.  The  right  to  the  10  per  cent  additional 
pay  for  sea  service  ceases  on  the  date  of  the  officers  detachment. 
(Comp.  Dec.,  June  30,  1911.) 

(p)  An  officer  who  reports  for  duty  on  board  a  vessel  the  second 
day  following  his  detachment  from  another  vessel  is  not  entitled 
to  the  10  per  cent  additional  pay  for  sea  duty  for  the  one  day  when 
he  was  neither  in  the  status  of  an  officer  on  sea  duty  nor  of  an 
officer  detailed  for  shore  duty  beyond  the  seas.  (Comp.  Dec., 
Apr.  23,  1910.) 

(</)  An  officer  detached  from  a  ship  in  foreign  waters  and 
ordered  to  duty  at  a  foreign  station  is  not  entitled  to  10  per  cent 
additional  for  sea  duty  while  en  route  to  his  new  duty  on  board  of 
a  Government  vessel.  (Comp.  Dec.,  June  30,  1916.) 

(r)  An  officer  ordered  to  settle  his  accounts  on  board  the  vessel 
from  which  he  was  detached  is  not  entitled  to  sea  pay  for  period 
of  such  settlement.  (Comp.  Dec.,  July  27,  1916.) 

(s)  A  commissioned  officer  ordered  to  embark  on  board  of  a 
Coast  and  Geodetic  Survey  vessel  for  duty  in  connection  with  the 
work  of  the  service,  who  is  not  regularly  attached  to  said  vessel  is 
not  entitled  to  the  10  per  cent  additional  for  sea  duty  while  tak- 
ing passage  thereon. 

427.  Pay,  on  leave. — All  commissioned  officers  receive  while 
on  leave  the  full  pay  of  their  grade  as  established  by  the  act  of 


116  U.   S.   COAST  AND  GEODETIC   SURVEY. 

May  13,  1908,  for  leave  authorized  by  statute;  and  for  leave  in 
excess  of  "statutory  leave,"  one-half  such  full  pay.  (Opp.  Atty. 
Gen.,  Apr.  5,  1909 ;  Comp.  Dec.,  Apr.  16,  1909 ;  May  26,  1909 ;  act 
May  13,  1908.)  This  includes  base  pay,  longevity  pay,  and  tem- 
porary increase  of  pay. 

(a)  Officers  on  leave  of  absence  from  sea  duty  are  not,  while  on 
such  leave,  entitled  to  the  10  per  cent  additional  pay.  (Comp. 
Dec.,  Apr.  24,  1909.) 

428.  Pay,  sick. — Commissioned  officers  suffer  no  change  in  pay 
on  account  of  absence  due  to  sickness  or  wounds  or  when  lawfully 
absent  from  duty,  with  the  exception  of  the  10  per  cent  increase  of 
pay  for  sea  duty,  when  officially  detached  or  placed  upon  sick  leave 
status.     (Comp.  Dec.,  May  15, 1909.)     (See  pars.  110(&),  448.) 

429.  Absence,  due  to  own  misconduct,  etc. — No  officer  absent 
from  duty  on  account  of  injury,  sickness,  or  disease  resulting  from 
his  own  intemperate  use  of  drugs  or  alcoholic  liquors,  or  other  mis- 
conduct, shall  receive  pay  for  the  period  of  such  absence,  the  time 
so  absent  and  the  cause  thereof  to  be  ascertained  under  such  pro- 
cedure and  regulations  as  may  be  prescribed  by  the  Secretary  of 
Commerce.     ( See  act  of  Aug.  29, 1916,  as  amended  by  act  of  July  1, 
1918,  modified.) 

430.  Pay  on  furlough. — Officers  on  furlough  shall  receive  only 
one-half  of  the  pay  to  which  they  would  have  been  entitled  if  on 
leave  of  absence.     (Sees  1454  and  1557,  R.  S.) 

431.  Pay,  absent  without  leave. — When  absent  without  leave, 
all  officers  forfeit  pay  and  allowances  during  such  absence  unless 
the  absence  is  excused  as  unavoidable.     (N.  R.  4411,  1918  ed.) 

432.  Pay,   traveling-. — Officers  proceeding  to   and  from   their 
stations  under  orders  are  entitled  to  pay  as  on  duty,  provided  there 
is  no  unnecessary  delay  on  their  part.     (N.  R.  4407-2,  1918  ed.) 

433.  Allotments. — Allotments  may  be  made  in  the  usual  way, 
by  letter  to  the  Director,  to  an  amount  not  in  excess  of  the  pay 
voucher,  but  allowances  may  not  be  allotted.     ( See  par.  417.) 

434.  Vouchers  for  pay  of  commissioned  officers. — In  render- 
ing vouchers  for  pay,  commissioned  officers  should  use  Form  2. 
In  claiming  "sea  pay"  or  foreign  duty  pay,  cross  out  on  the 
voucher  the  one  which  does  not  apply,  except  in  cases  where  both 
apply. 

(C)   PAY  OF  RETIRED  COMMISSIONED  OFFICERS. 

435.  Retirement  age. — Except  as  otherwise  provided  by  law, 
the  retirement  age  of  all  commissioned  officers  of  the  Coast  and 


REGULATIONS.  117 

Geodetic  Survey  shall  be  sixty-four  years.     (Act  Aug.  29,  1916, 
c.  417.) 

436.  Retirement  after  thirty  years'  service. — When  an  officer 
has  been  thirty  years  in  the  service  he  may,  upon  his  own  appli- 
cation in  the  discretion  of  the  President,  be  retired  from  active 
service  and  placed  upon  the  retired  list.     (Act  May  13,  1908, 
c.  166.) 

437.  Retirements  on  account  of  disability  or  for  cause. — The 
retirement  of  officers  incapacitated  for  the  performance  of  duties 
or  retirement  for  cause  are  governed  by  statutes,  and  each  case 
will  require  separate  consideration  for  appropriate  action.      (Sec. 
1453,  R.  S.) 

438.  Recalled  to  active  duty. — An  officer  on  the  retired  list 
may  be  employed  on  active  duty  at  his  own  request  as  provided  in 
the  act  of  August  22,  1912. 

439.  Pay,  retired. — Officers  on  the  retired  list  receive  (accord- 
ing to  the  way  in  which  they  are  retired)  either  three-fourths  or 
one-half  of  the  pay  of  the  grade  or  rank  which  they  held  at  the 
time  of  their  retirement,  or  one-half  of  the  leave  pay  of  such  rank 
or  grade,  which  is  furlough  pay.     In  computing  the  retired  pay 
longevity  is  included,  but  not  the  sea  pay  or  the  foreign  duty 
pay.     (Sec.  1588,  R.  S.;  Comp.  Dec.,  Aug.  13,  1908;  Comp.  Dec., 
Oct.  16,  1908.) 

440.  Pay,  retired,  when  employed  on  active  duty. — Any  re- 
tired officer  who  shall  be  detailed  on  active  duty  shall,  while  so 
serving,  receive  the  active  duty  pay  and  allowances  of  the  grade, 
not  above  that  of  lieutenant  commander  in  the  Navy,  that  he 
would  have  attained  in  due  course  of  promotion  if  he  had  remained 
upon  the  active  list  for  a  period  beyond  the  date  of  his  retirement 
equal  to  the  total  amount  of  time  during  which  he  has  been 
detailed  on  active  duty  since  his  retirement.     (Act  Aug.  29,  1916.) 

(D)   ALLOWANCES,    COMMISSIONED    OFFICERS:    COMMUTATION    OF 
QUARTERS. 

441.  Quarters. — Commissioned    officers    are    entitled    to    their 
proper  allowances  of  public  quarters  or  quarters  hired  by  the 
Government  or  commutation  therefor. 

(a)  When  not  otherwise  provided  for  in  these  regulations  the 
Director  will  determine  when  and  where  there  are  no  public 
quarters  available  for  commissioned  officers  of  the  Coast  and 
Geodetic  Survey  within  the  meaning  of  any  acts  or  parts  of  acts 
relating  to  the  assignment  of  quarters  or  commutation  therefor. 


118      U.  S.  COAST  AND  GEODETIC  SURVEY. 

442.  Commutation  of  quarters. — When  quarters  in  kind  are 
not  furnished  by  the  Government  a  commissioned  officer  is  allowed 
commutation  of  quarters  at  the  rate  of  $12  per  month  for  each 
room  to  which  his  relative  rank  entitles  him.     (Act  of  Mar.  2, 
1907,  and  N.  R.  4513,  1918  ed.) 

(a)  Commissioned  officers  on  shore  duty  where  there  are  no 
public  quarters  for  their  accommodation,  or  where  quarters  have 
not  been  hired  for  their  use,  are  entitled  to  commutation  of 
quarters.  (Act  Mar.  2,  1907.) 

(&)  An  officer  in  receipt  of  commutation  of  quarters  is  entitled 
to  the  same  while  temporarily  absent  on  duty.  While  he  con- 
tinues to  hold  the  right  and  exercises  it  by  constructive  occupa- 
tion or  use  of  any  kind,  he  can  not  legally  demand  quarters  nor 
commutation  at  any  other  station. 

(c)  An  officer  on  duty  at  a  station  where  public  quarters  are 
available  is  not  entitled  to  commutation  of  quarters,  even  though 
he  can  not  be  assigned  the  full  number  of  rooms  to  which  his  rank 
entitles  him.     (Comp.  Dec.,  Oct.  31,  1913.) 

(d)  An  officer  on  duty  at  a  station  where  he  is  properly  in  re- 
ceipt of  commutation  of  quarters  is  entitled  to  the  allowance 
during  ordinary  leave  on  full  pay,  but  not  during  sick  leave.     If 
he  is  relieved  from  duty  at  the  station  and  then  granted  leave, 
his  commutation  ceases.     (N.  R.  4512  (6) ,  1918  ed.) 

(e)  Officers  attached  to  vessels  in  commission  compelled  to  live 
on  shore  are  entitled  to  expenses  incurred  for  hire  of  quarters, 
heat,  and  light,  not  to  exceed  authorized  allowances,  if  approved 
by  the  Department.     (Comp.  Dec.,  Nov.  22,  1911.) 

(f)  Commutation  of  quarters  is  not  allowed  to  any  officer  under 
the  following  circumstances: 

(1)  When  relieved  from  duty  at  one  station,  where  he  is  en- 
titled to  commutation  of  quarters,  and  assigned  to  another,  he  is 
not  entitled  to  such  allowance  from  the  date  of  relief  to  the  date 
on  which  he  reports  in  person  at  the  new  station.     (24  Comp. 
Dec.,  133.) 

(2)  On  sea  service  under  the  usual  conditions.     (See  par.  425.) 

(3)  On  sick  leave  status.     (See  par.  448.) 

(#)  Commutation  of  quarters  for  fractional  parts  of  a  month  are 
computed  on  the  basis  of  30  days  to  the  month,  regardless  of  the 
actual  number  of  days  comprising  the  month.  (Comp.  Dec..  July 
15,  1909.) 

(E)   ALLOWANCES,   COMMISSIONED  OFFICERS:   HEAT  AND  LIGHT* 

443.  Allowance,  heat  and  light. — Heat  and  light  actually  nec- 
essary for  the  authorized  allowance  of  quarters  for  commissioned 


REGULATIONS.  119 

officers  of  the  Coast  and  Geodetic  Survey  shall  be  furnished  at  the 
expense  of  the  United  States  under  such  regulations  as  the  Sec- 
retary of  War  may  prescribe.  (Sec.  4514,  N.  R.,  1918  ed.,  modified, 
and  act  Mar.  2, 1907,  Army  Appr. ) 

(a)  An  officer  who  is  assigned  to  Government  quarters  fur- 
nished \vith.  heat  and  light,  but  who  prefers  not  to  occupy  them 
and  lives  elsewhere  is  not  entitled  to  reimbursement  for  the  ex- 
penses of  heat  and  light  in  the  quarters  he  chooses  to  occupy  in 
preference  to  those  assigned  to  him  by  the  Government.  (Cornp. 
Dec.,  Feb.  18,  1910.) 

(&)  An  officer  taking  his  meals  only  at  a  place  where  he  cer- 
tifies it  is  impracticable  to  furnish  fuel  in  kind,  but  occupying 
quarters  which  it  is  practicable  for  the  Government  to  heat,  is  not 
allowed  a  credit  of  the  money  value,  but  is  entitled  to  fuel  in  kind 
for  the  quarters  occupied.  (Comp.  Dec.,  Oct.  8,  1910.) 

(c)  An  officer  maintaining  two  residences  as  quarters  during 
the  same  period  is  not  entitled  to  have  heat  and  light  supplied  to 
both  at  Government  expense  during  said  period,  even  though  his 
accumulated   allowances  should  not  be  exceeded.     (Comp.   Dec., 
May  27,  1910.) 

(d)  Officers  attached  to  seagoing  vessels  are  not  entitled  to 
commutation  of  quarters  or  heat  and  light  allowance  while  on 
temporary  special  duty  away  from  their  ships  under  orders  ex- 
pressly imposing  a  continuation  of  their  sea  duties.     (Comp.  Dec., 
Dec.  20,  1909.) 

(e)  Where  an  officer  occupies  quarters  other  than  public  he  is 
not  entitled  to  greater  heat  and  light  allowances  than  those  pre- 
scribed for  the  number  of  rooms  actually  occupied  by  him,  regard- 
less of  the  number  which  he  is  entitled  to  occupy.     (Comp.  Dec.. 
July  31,  1913;  Aug.  15,  1913;  Sept.  21,  1917.) 

(f)  If  an  officer's  quarters  at  his  permanent  station  are  actually- 
occupied,  during  his  absence  on  leave,  by  his  family  or  persons  de- 
pendent upon  him  for  support  (and  evidence  of  such  fact  accom- 
pany the  voucher),  payment  of  the  heat  and  light  allowance  for 
such  quarters  during  such  period  is  authorized ;  but  if  said  quar- 
ters are  not  so  occupied,  the  officer  is  entitled  to  no  heat  or  light 
allowances  for  the  period  of  his  absence  on  leave.     (Comp.  Dec.. 
Aug.  15,  1913.) 

(g)  In  computing  the  number  of  rooms  for  which  an  officer  is 
entitled  to  heat  and  light  allowances,  only  rooms  actually  and  ex- 
clusively occupied  by  him  as  quarters  can  be  counted,  and  bath- 
room, storerooms,  halls,  etc.,  and  rooms  used  in  common  with  other 
guests  or  tenants  can  not  be  included.     (Comp.  Dec.,  Sept.  6,  1913.) 


120  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(ft)  Where  two  officers  jointly  and  exclusively  occupy  four 
rooms  as  quarters,  their  heat  and  light  allowances  should  be  com- 
puted upon  the  same  basis  as  if  they  each  exclusively  occupied  two 
rooms  as  quarters.  Rooms  exclusively  occupied  by  two  or  more 
officers  entitled  to  heat  and  light  allowances  are  not  "  rooms  used 
in  common  with  other  guests  or  tenants."  (Coinp.  Dec.,  Oct.  22, 
1913.) 

(?)  An  officer  temporarily  on  duty  in  the  United  States  away 
from  his  station  beyond  seas,  where  he  occupied  private  quarters, 
continues  to  be  entitled  to  enjoyment  of  commutation  of  quarters, 
but  not  to  commutation  of  heat  and  light  unless  his  quarters  con- 
tinued to  be  occupied  by  his  family  or  dependents.  (Comp.  Dec., 
Jan.  17,  1916.) 

444.  Vouchers  for  commutation. — In  rendering  vouchers  for 
commutation  of  quarters  and  heat  and  light  while  on  shore  duty, 
Form  2b  should  be  used. 

(a)  A  certified  copy  of  orders  designating  assignment  to  duty 
should  accompany  the  first  voucher  and  not  again  until  new  orders 
involving  a  change  in  status  are  issued. 

(F)    COMMUTATION  OF  QUARTERS:  HEAT  AND  LIGHT  FOR 
DEPENDENTS. 

445.  Emergency  legislation.— The  act  of  May  18,  1920,  con- 
tinues until  June  30,  1922,  the  provisions  of  the  act  of  April  16, 
1918,  which  provides  "that  during  the  present  emergency  every 
commissioned  officer  of  the  Army  of  the  United  States  on  duty  in 
the  field,  or  on  active  duty  without  the  territorial  jurisdiction  of 
the  United  States,  who  maintains  a  place  of  abode  for  a  wife,  child, 
or  dependent  parent,  shall  be  furnished  at  the  place  where  he 
maintains  such  place  of  abode,  without  regard  to  personal  quarters 
furnished  him  elsewhere,  the  number  of  rooms  prescribed  by  the 
act  of  March  2,  1907,  to  be  occupied  by,  and  only  so  long  as  occu- 
pied by,  said  wife,  child,  or  dependent  parent;  and  in  case  such 
quarters  are  not  available  every  such  commissioned  officer  shall  be 
paid  commutation  thereof  and  commutation  for  heat  and  light  at 
the  rate  authorized  by  law  in  cases  where  public  quarters  are  not 
available,  but  nothing  in  this  act  shall  be  so  construed  as  to  re- 
duce the  allowances  now  authorized  by  law  for  any  persons  in 
the  Army." 

(a)  The  right  of  officers  of  the  Navy  "  to  comrtlutation  of  quar- 
ters is  assimilated  to  that  which  is  or  may  be  acquired  by  law  by 
officers  of  the  Army."  (Letters  from  Comp.  of  Treas.  to  Sec.  of 
Navy,  Apr.  17,  1918.) 


KEGULATIO^S.  121 

(&)  "Generally  (subject  to  exceptional  cases  as  they  may 
arise)  commissioned  officers  of  the  Navy  of  the  active  list  while 
011  duty  on  vessels  of  the  Navy  to  which  attached  will  be  regarded 
as  '  on  duty  in  the  field '  for  the  purpose  of  the  application  to  them 
of  such  legislation." 

446.  Decisions  of  Comptroller. — The  following  are  excerpts 
from  the  decision  of  the  Comptroller  of  the  Treasury,  addressed 
to  the  Secretary  of  War  May  14,  1918 : 

(«)  "  In  its  reference  to  personal  quarters  furnished  the  officer 
'  elsewhere '  it  appears  clearly  that  Congress  had  specially  in  mind 
the  location  of  an  officer  at  a  place  in  the  field  at  home  or  abroad, 
or  abroad  and  not  in  the  field,  where  he  would  not  be  able  to  have 
his  family  with  him.  Having  himself  no  opportunity  to  occupy 
public  quarters  suitable  for  himself  and  family,  the  law  gives 
him  a  right  to  such  quarters  for  his  family,  or  commutation  in  lieu 
thereof." 

(&)  "An  officer  without  wife,  child,  or  dependent  parent,  and 
who  is  on  duty  at  a  post  or  station  in  the  United  States  or  abroad 
is  entitled  under  the  act  of  1907  to  quarters  and  heat  and  light, 
or,  if  on  duty  without  troops,  to  commutation  therefor.  This  right 
does  not  continue  when  such  an  officer  without  dependents  is  on 
duty  in  the  field,  and  the  act  of  April  16,  1918,  does  not  give  him  a 
new  right.  *  *  * 

(c)  "Except  where  quarters  in  kind  are  provided  by  the  Gov- 
ernment the  latter  act  clearly   makes  its  commutation  benefits 
contingent  on  the  maintenance  by  an  officer  of  a  place  of  abode 
for  those  of  his  dependents  named  therein.     The  officer  selects  the 
place  of  abode  or  may  allow  his  dependents  to  do  so.     The  word 
*  maintains  '  implies  an  expense  to  the  officer  in  providing  and  con- 
tinuing the  place  of  abode.    The  amount  of  this  expense  has  no 
relation  to  the  amount  allowed  for  commutation  and  may  be  more 
or  less  than  the  commutation." 

(d)  "Under  the  law  of  1907  the  officer  need  not  prove  an  ex- 
pense to  receive  commutation.     Under  the  present  law  some  ex- 
pense must  be  incurred." 

(e)  "The  need  for  quarters  is  a  controlling  feature  of  the  new 
right  given  by  this  law,  and  this  need  is  for  quarters  for  a  wife, 
a  child,  or  a  dependent  parent,  in  addition  to  the  personal  quarters 
furnished  the  officer"  (in  the  field). 

(f)  "The  qualifying  word  'dependent'  is  construed  to  mean 
that  the  officer  has,  before  April  16,  or  may  thereafter  actually  and 
necessarily  contribute  regularly  more  than  one-half  of  the  cost  of 
a  reasonable  living  for  the  parent." 


122  U.   S.    COAST  AND  GEODETIC   SURVEY. 

(ff)  "In  the  term  'dependent  parent'  is  included  the  officer's 
father  and  his  mother,  or  his  adoptive  father,  his  adoptive  mother, 
his  father's  father,  his  father's  mother,  his  mother's  father,  his 
mother's  mother,  dependent  upon  him  for  support." 

(h)  An  officer  "is  entitled  under  this  statute  to  draw  commu- 
tation of  heat  and  light  during  the  time  said  dependents  alone 
occupy  one  or  more  rooms  at  a  hotel  or  boarding  house  where  room 
and  board  are  charged  for  as  one  item,  and  during  time  consumed 
by  them  in  travel  upon  changing  their  residence  from  place  to 
place,  but  not  where  they  occupy  or  share  a  room  or  rooms  as 
guests,  whether  of  friends,  relatives,  or  others." 

447.  Vouchers    for    commutation    for    dependents. — In    the 
preparation  of  vouchers  for  commutation  of  quarters,  heat,  and 
light  for  dependents  Form  2c  should  be  used. 

(a)  An  officer  on  shore  duty  may  elect  whether  to  claim  com- 
mutation of  quarters,  heat,  and  light  for  his  dependents  or  for 
himself,  but  can  not  claim  commutation  for  both. 

(&)  If  the  dependent  is  other  than  a  wife  or  minor  child,  the 
officer  will  file  with  his  first  voucher  a  statement  giving  details 
of  such  dependency,  as  indicated  in  note  on  Form  2c. 

448.  Sick-leave    status. — Temporary    indisposition    or    illness 
does  not  place  a  commissioned  officer  of  the  Coast  and  Geodetic 
Survey  upon  "  sick-leave  "  sta'tus  in  the  sense  as  contemplated  by 
the  laws  governing  their  pay  and  allowances. 

(a)  Commissioned  officers  are  upon  "sick-leave"  status  in  the 
sense  as  contemplated  by  the  laws  governing  their  pay  and  allow- 
ances only,  when  so  placed  by  the  recommendation  of  the  Di- 
rector and  approved  by  the  Secretary,  after  it  has  been  estab- 
lished that  the  disability  is  not  of  an  acute  or  temporary  nature. 


TRAVEL. 

(A)    NONCOMMISSIONED    OFFICERS    AND    EMPLOYEES. 

449.  Traveling  expenses.-— The  actual  expenses  of  travel  and 
board  shall,  at  the  discretion  of  the  Director  as  to  the  amount,  be 
allowed  to  noncommissioned  officers  and  employees  in  the  Survey, 
when  traveling  under  instructions  from  the  Director,  and  to  those 
noncommissioned  officers  having  supervision  and  inspection  of  field 
work  under  his  special  assignment,  subject  to  the  regulations  ap- 
proved by  the  Comptroller  of  the  Treasury,  June  5,  1918.     (See 
regulations  on  the  back  of  Form  No.  4.) 

(a)  Commissioned  officers  of  the  Coast  and  Geodetic  Survey  will 
receive  the  same  allowances  for  traveling  expenses  as  prescribed 
for  the  officers  of  the  Navy.  [Public— No.  210— 66th  Cong.,  H.  R. 
11927.]  (See  par.  464.) 

450.  Travel  must  be  authorized. — Traveling  expenses  will  not 
be  allowed  to  anyone  on  the  Survey  without  authority  or  approval 
previously  obtained  from  the  Director. 

(a)  The  Federal  Government  is  exempt  from  the  payment  of 
taxes  for  the  transportation  of  persons  or  things.  Officers  travel- 
ing on  official  business  of  the  Government  will  therefore  not  be  re- 
imbursed for  the  payment  of  such  taxes.  (See  pars.  468(6),  496.) 

451.  Instructions  to  accompany  travel  vouchers. — An  extract 
of  the  instructions  of  the  Director  authorizing  the  travel,  and  duly 
certified  as  correct,  shall  in  each  case  be  attached  to  the  voucher. 

452.  Stop-over  privilege. — Official   business   does   not   include 
the  journey  from  the  home  of  an  officer  or  employee  to  the  office 
at  Washington  nor  to  any  field  station,  although  taken   under 
orders  of  the  Director.    But  with  the  written  approval  of  the  Di- 
rector, officers  and  employees  will  be  allowed  to  stop  en  route  from 
their  field  of  work  to  the  office,  or  vice  versa,  provided  no  extra 
expense  to  the  Government  is  incurred  thereby.     Application  for 
leave  of  absence  to  cover  the  delay  must  be  made  as  early  as  pos- 
sible.    (See  par  457.) 

453.  Limit  of  travel  for  hands. — Traveling  expenses  will  not 
be  allowed  to  anyone  not  an  officer  of,  or  permanently  employed 
on  the  Survey  for  a  distance  exceeding  50  miles  in  going  to  the 
place  of  organization  or  from   the  place  of   disbanding  a  field 
party,  nor  shall  a  party  be  organized  or  disbanded  at  a  distance 

123 


124  U.   S.   COAST  AND  GEODETIC   SURVEY. 

greater  than  50  miles  from  the  locality  of  field  work,  without 
previous  special  authority  from  the  Director. 

454.  Limitation  of  local  field  travel. — Expenditures  for  local 
field  travel  must  state  specifically  each  item  of  expenditure  and 
must  be  confined  strictly  to  the  immediate  locality  of  field  work. 
When  the  distance  traveled  is  more  than  50  miles  from  the  locality 
of  work,  a  full  explanation  of  the  necessity  therefor  must  be  made. 

(a)  Actual  expenses  of  board  and  lodging  will  not  be  allowed 
while  traveling  locally  in  the  routine  of  field  work  to  those  re- 
ceiving commuted  or  regular  rates  of  subsistence  incidental  to 
field  operations. 

(&)  Actual  traveling  expenses  only,  not  to  exceed  the  maxi- 
mum fixed  by  regulation,  will  be  allowed  to  noncommissioned 
officers  and  subordinates  traveling  to  and  from  the  field  and  in 
connection  with  local  field  work. 

(c)  Vouchers  covering  expenditures  for  local  field  travel  should 
in  all  cases  contain  the  items  of  expenditure,  with  date,  name  of 
person  by  or  for  whom  incurred,  and  the  amount.     Such  expenses 
should  preferably  be  accounted  for  on  personal  vouchers  of  chiefs 
of  parties.     (Form  4,  "Traveling  expenses  voucher.") 

(d)  When  transportation  expenses  of  employees  of  a  party  are 
charged  in  the  personal  voucher  of  the  chief  of  party,  give  their 
names  and  furnish  their  acknowledgments,  to  be  attached  to  the 
vouchers,  that  they  have  received  the  transportation  charged  for. 

(e)  When  employees  are  traveling  alone  upon  special  duty  away 
from  the  main  party  within  the  limit  heretofore  stated,  they  must 
render  to  the  chief  of  party  vouchers,  in  their  own  names,  duly 
sworn  to  by  them,  and  supported  by  written  orders  from  the  chief 
of  party.     In  these  orders  the  Director's  instructions  must  be 
quoted  and  the  extract  certified  by  the  chief  of  party.     In  all  cases 
where  any  employee  pays  for  travel  or  other  expense,  taking  re- 
ceipts therefor,  and  is  afterwards  reimbursed  by  the  chief  of  party, 
a  receipt  for  this  repayment  must  be  taken  by  the  chief  of  party 
and  attached  to  his  accounts. 

455.  Traveling1  through  cities. — All  persons  employed  in  the 
Survey  wrhen  traveling  through  or  moving  about  cities  should 
use  street  cars  when  such  means  of  conveyance   are  available. 
Carriages  and  cabs  must  not  be  used  in  ordinary  cases.    Bag- 
gage can  be  transported  in  and  about  cities  and  towns  by  the 
usual  local  express  lines,  hotel  wagons,  etc. 

(a)  No  charge  will  be  allowed  for  hotel  bills  when  the  deten- 
tion is  unnecessar^  for  the  performance  of  the  duties  for  which 


EEGULATIONS.  125 

travel   is  required,  and  in  general  any   unnecessary  expense  in 
time  or  money  will  be  chargeable  to  private  account. 

(b)  Receipted   hotel   bills   shall   be   taken,    which   must   show 
time  of  beginning  and  ending  of  the  service  charged  for. 

(c)  Government  employees  who  are  paid  a  per  diem  in  lieu 
of  subsistence  are  not  entitled  to  reimbursement  for  expenses  on 
account  of  street  car  fares  between  the  point  in  the  city  where 
they  are  working  and  the  point  where  they  are  lodging.     (Comp. 
XXIII,  Dec.  440.) 

456.  Transportation   request. — Transportation   request  should 
be  used  over  all  railroads,  even  for  short  distances,  whenever  the 
circumstances  are  such  as  to  admit  of  their  being  obtained  in  ad- 
vance and  without  delaying  the  work.     ( See  par.  550. ) 

(«•)  The  memorandum  copy  of  transportation  requests  must  be 
filled  in  completely,  signed,  and  forwarded  to  the  office  immedi- 
ately. The  cost  of  the  transportation  furnished  on  the  request 
(to  be  obtained  from  the  railroad  ticket  agent)  must  not  be 
omitted. 

457.  Time  of  beginning   and   ending   of   travel. — In   stating 
accounts  for  reimbursements  of  traveling  expenses  (when  travel- 
ing under  conditions  of  actual  subsistence  or  when  actual  and 
commuted  subsistence  become  interwoven)    it  will  be  necessary 
for  all  employees  performing  the  travel  to  state  in  their  vouchers 
the  hour  of  boarding  train  and  of  arrival  at  destination ;  also  the 
actual  time  between  time  of  leaving  and  reboarding  trains  on 
all  stop-overs  en  route  should  be  stated,  whether  such  stop-overs 
are  on  official  or  personal  account.     ( See  par.  452. ) 

458.  Traveling1     expenses    and     commutation     when     inter- 
woven.— When  charges  for  actual  expenses  while  traveling  and 
for  commutation  of  subsistence  become  interwoven  upon  any  par- 
ticular day,  an  adjustment  must  be  effected  on  the  basis  of  four 
parts  to  a  day — breakfast,  dinner,  supper,  and  lodging — the  day 
beginning  with  breakfast. 

459.  Route  and  method  of  travel  must  be  stated. — In  making 
out  transportation  vouchers  give  full  name  of  railroad  or  steam- 
boat company  furnishing  the  transportation.     When  transported 
by  other  conveyance,  so  state.    The  fare  actually  expended  over 
each  route  or  class  of  conveyance  must  be  separately  stated.    Do 
not  lump  the  expenditures.     Assign  numbers  to  subvouchers  or 
receipts  and  refer  to  them  in  the  voucher  by  number. 

460.  Sleeping-car  or  parlor-car  accommodations. — All  charges 
for  sleeping  or  parlor  car  accommodations  must  be  supported  by 
the  berth  or  seat  check. 


126  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(a)  Through  sleeping  or  parlor  car  tickets  must  be  obtained 
where  possible. 

(&)  The  allowance  is  for  either  a  lower  or  upper  berth.  The 
kind  of  berth  actually  obtained  must  be  stated. 

(c)  An  employee  traveling  on  public  business  and  occupying  a 
berth  in  a  sleeping  car  jointly  with  his  wife  is  entitled  to  reim- 
bursement for  one-half  only  of  the  amount  charged  for  the  berth. 
Furthermore,  an  employee  is  entitled  to  be  paid  only  one-half  of 
the  traveling  expenses  incurred  jointly  with  his  wife. 

461.  Fees  when  traveling. — Government  employees  are  not  en- 
titled to  reimbursement  for  fees  to  porters  paid  in  States  where 
the  State  law  prohibits  the  payment  or  acceptance  of  such  gratui- 
ties.   Antitipping  legislation  has  been  passed  in  South  Carolina, 
Mississippi,  Arkansas,  Tennessee,  Iowa,  and  Georgia. 

(a)  Fees  given  to  employees  of  Army  transports  are  not  reim- 
bursable by  the  Government. 

(&)  Fees  to  porters  on  sleeping  and  parlor  or  chair  cars  will 
be  allowed  not  to  exceed  25  cents  a  day  of  24  hours  or  fraction  of  a 
day,  or  for  each  car  used  by  the  traveler. 

(c)  Customary  fees  to  stewards  and  others  on  ocean  and  coast- 
wise steamers  not  to  exceed  in  the  aggregate  on  transatlantic 
steamers,  $5;  on  the  Pacific  Ocean  to  or  from  Hawaii,  not  to 
exceed  $3;  to  or  from  China,  Japan,  or  the  Philippine  Islands, 
not  to  exceed  $5;  on  coastwise  steamers,  not  to  exceed  50  cents 
a  day. 

(cZ)  Fees  to  baggagemen  and  porters  on  nrrival  and  departure 
from  hotels  and  depots  will  be  allowed.  A  maximum  fee  of  15 
cents  will  be  allowed  for  the  first  piece,  where  ordinary  service  is 
performed.  An  additional  fee  of  10  cents  will  be  allowed  for  each 
additional  piece.  On  arrival  and  departure  from  steamship 
wharves  or  landings  the  customary  fees  will  be  allowed.  This 
charge  must  be  supported,  however,  by  a  statement  that  the  fee 
charged  is  that  customary  for  the  service  rendered. 

(e)  In  foreign  countries  the  customary  fees  to  baggagemen  and 
porters  on  arrival  and  departure  from  hotels,  depots,  steamship 
\itiarves,  or  landings  will  be  allowed.     Such  charges  must  be  sup- 
ported by  a  statement  that  the  charges  are  those  customary  for 
the  services  rendered  in  the  country  in  which  travel  is  performed. 

(f)  No  fees  to  baggagemen  or  porters  will  be  allowed  where  the 
number  of  pieces  of  baggage  handled  is  not  stated,  nor  will  such 
fees  be  allowed  where  the  explanations  specified  above  are  omitted. 

462.  Allowance  for  meals  on  travel  status. — The  maximum 
allowance  for  meals  to  officers  in  a  traveling  status  is  $5  per  diem, 


REGULATIONS.  127 

and  to  officers  traveling  only  a  portion  of  a  day  this  allowance 
will  be  divided  as  follows :  For  breakfast,  $1.50 ;  for  lunch  or  sup- 
per, $1.50 ;  for  dinner,  $2. 

(a)  This  will  not  affect  the  maximum  allowance  for  officers  in 
a  traveling  status  living  at  hotels,  which  is  fixed  by  law  at  not  to 
exceed  $5  per  day. 

463.  Affidavit. — An  affidavit  that  the  account  is  just  and  true 
in  all  respects  and  that  the  expenses  charged  therein  were  ac- 
tually and  necessarily  incurred  must  accompany  each  traveling 
expense  voucher.     The  affidavit  should  be  executed  (on  the  form 
provided  on  the  traveling  expense  voucher)   in  conformity  with 
section  8,   sundry  civil  appropriation  act,   approved  August   24, 
1912,  as  f qllows : 

(a)  After  June  30,  1912,  postmasters,  assistant  postmasters, 
collectors  of  customs,  collectors  of  internal  revenue,  chief  clerks 
of  the  various  executive  departments  and  bureaus,  or  clerks 
designated  by  them  for  the  purpose,  the  superintendent,  the  act- 
ing superintendent,  custodian,  and  principal  clerks  of  the  various 
national  parks  and  other  Government  reservations,  superintend- 
ent, acting  superintendents,  and  principal  clerks  of  the  different 
Indian  superintendences  or  Indian  agencies,  and  chiefs  of  field 
parties  are  required,  empowered,  and  authorized,  when  requested, 
to  administer  oaths,  required  by  law  or  otherwise,  to  accounts  for 
travel  or  other  expenses  against  the  United  States,  with  like 
force  and  effect  as  officers  having  a  seal.  For  such  services  when 
so  rendered,  or  when  rendered  on  demand  after  said  date  by 
notaries  public,  who  at  the  time  are  also  salaried  officers  or  em- 
ployees of  the  United  States,  no  charge  shall  be  made;  and  on 
and  after  July  1,  1912,  no  fee  or  money  paid  for  the  services 
herein  described  shall  be  paid  or  reimbursed  by  the  United  States. 

(B)  COMMISSIONED  OFFICEES. 

464.  Mileage.— Ordinarily,  mileage  will  be  paid  to  the  destina- 
tion given  in  the  orders  directing  travel,  and  the  status  of  the 
officer  following  his  arrival  at  the  destination  mentioned  will  be 
determined  by  his  orders. 

(a)  In  lieu  of  traveling  expenses  and  all  allowances  whatso- 
ever connected  therewith,  including  transportation  of  baggage, 
officers  traveling  from  point  to  point  within  the  United  States, 
under  orders,  shall  hereafter  receive  mileage  at  the  rate  of  eight 
cents  per  mile,  distance  to  be  computed  by  the  shortest  usually 
traveled  route ;  but  in  cases  where  orders  are  given  for  travel  to  be 
performed  repeatedly  between  two  or  more  places  in  the  same 
vicinity,  the  Secretary  of  Commerce  may,  at  his  discretion,  direct 


128  U.   S.   COAST  AND  GEODETIC   SURVEY. 

that  actual  and  necessary  expenses  only  be  allowed.  Actual  ex- 
penses only  shall  be  paid  for  travel  under  orders  outside  the  limits 
of  the  United  States  in  North  America.  (Act  June  7,  1900.) 

(&)  An  officer  traveling  under  proper  orders  in  the  United 
States  and  furnished  transportation  on  Government  requests  is 
entitled  to  be  paid  mileage,  less  cost  of  transportation  furnished, 
and  any  other  expenses  incurred  by  the  Government.  (Comp. 
Dec.,  Vol.  21,  page  690.) 

465.  Home  port. — All  vessels  of  the  Coast  and  Geodetic  Sur- 
vey shall  have  a  home  port,  to  be  fixed  by  the  Director. 

466.  Home  station  anct  change  of  station. — All  commissioned 
officers  of  the  Coast  and  Geodetic  Survey  not  attached  to  a  field 
station,  or  a  vessel  of  the  service,  shall  be  assigned  by  the  Direc- 
tor to  a  home  station,  and  a  change  in  designation  of  this  home 
station  shall  constitute  a  permanent  change  of  station. 

(a)  When  an  officer  is  ordered  from  the  office  at  Washington, 
D.  C.,  or  form  any  shore  assignment,  to  a  vessel,  not  for  tem- 
porary duty,  such  a  change  shall  constitute  a  permanent  change 
in  station,  provided,  however,  that  the  home  port  of  the  vessel  to 
which  the  officer  is  ordered  to  duty  is  not  identical  with  the  home 
station  of  the  officer. 

(&)  When  an  officer  is  transferred  from  a  vessel  of  one  home 
port  to  a  vessel  of  a  different  home  port,  not  for  temporary  duty, 
such  a  change  shall  constitute  a  permanent  change  in  station. 

(c)  Assignment  of  an  officer  from  one  vessel  to  another  of  the 
same  home  port  does  not  constitute  a  permanent  change  of  station. 

(d)  A  change  of  home  port  of  a  vessel  constitutes  a  permanent 
change   in    station   for   commissioned   officers   attached    to   that 


(e)  When  a  commissioned  officer  is  transferred  to  any  field 
station,  not  for  temporary  duty,  other  than  at  the  officer's  home 
station,  such  a  change  in  assignment  shall  constitute  a  permanent 
change  in  station. 

467.  Travel  orders,  forms  authorized. — The  following  forms 
are  authorized  to  be  used  by  the  Director  in  the  preparation  of 
orders  involving  the  travel  of  commissioned  officers  in  the  exe- 
cution of  their  official  duties : 

(a)  The  travel  incurred  in  the  execution  of  these  orders  is  neces- 
sary for  the  public  interests ;  the  assignment  constitutes  sea  duty, 

andf       R     )  permanent  change  in  station.     (Note:  When  an  officer 
\not  a/ 

is  ordered  to  duty  on  board  a  vessel  beyond  seas,  actual  traveling 
expenses  should  be  prescribed  for  sea  travel.    See  (c)  and  469 (c). 


REGULATIONS.  129 

(&)  The  travel  incurred  in  the  execution  of  these  orders  is 
necessary  for  the  public  interests;  the  assignment  constitutes 

shore  duty  and  (  )  permanent  change  in  station. 

\not  a/ 

c)  The  travel  incurred  in  the  execution  of  these  orders  is 
necessary  for  the  public  interests;  the  assignment  constitutes 

shore  duty  beyond  seas  and  (  ^permanent  change  in  station. 

\not  a/ 

For  all  sea  travel  actual  expenses  only  shall  be  paid.  (Note: 
Travel  in  the  home  waters  of  the  United  States,  and  between  the 
United  States  and  Alaska,  shall  not  be  regarded  as  sea  travel. 

(d)  The  travel  incurred  in  the  execution  of  these  orders   is 
necessary  for  the  public  interests ;  you  are  authorized  to  perform 

such  travel  between and from  time  to  time, 

as  may  be  necessary  for  the  purposes  indicated  in  these  orders, 
and  such  travel  shall  constitute  repeated  travel  for  which  actual 
expenses  only  shall  be  allowed. 

(e)  The  travel  incurred  in  the  execution  of  these  orders  is 
necessary  for  the  public  interests.     The   assignment   constitutes 

(    '         )   duty  and(  )    permanent  change  in  station.     After 

Vshore/  \not  a/ 

reaching local  field  transportation  for  yourself  and 

party  is  authorized. 

468.  Voucher  for  mileage. — Form  4a  should  be  used  in  sub- 
mitting accounts  for  mileage. 

(a)  The  only  entries  to  be  made  in  the  "  Dollars  "  and  "  Cents  " 
columns  are  the  values  of  the  transportation  requests. 

(&)  Transportation  requests  can  not  be  used  for  Pullman  serv- 
ice when  the  officer  traveling  is  on  a  mileage  basis,  and  under  such 
conditions  the  officer  is  not  exempt  from  the  payment  of  the  war 
tax. 

(c)  In  the  use  of  transportation  requests,  officers  should  exer- 
cise particular  care  to  obtain  the  exact  cost  of  the  transporation 
furnished,  less  war  tax,  and  report  same  on  the  memorandum 
copy  of  order  before  transmitting  it  to  the  office.     Such  action 
will  greatly  facilitate  the  settlement  of  mileage  accounts. 

(d)  Vouchers  for  mileage  must  always  be  accompanied  by  a 
certified  copy  of  the  orders  under  which  the  travel  is  performed. 

(c)  All  orders  involving  travel  should  bear  indorsements  show- 
ing the  date  of  detachment  and  the  date  of  reporting  at  new 
duty. 

33379°— 21 9 


130  U.   S.   COAST  AND  GEODETIC   SURVEY. 

469.  Traveling  expenses  other  than  mileage. — Commissioned 
officers  traveling  in  a  foreign  country,  at  sea,  or  under  repeat 
orders  will  be  entitled  to  actual  expenses  not  exceeding  $5  per 
day.     Form  4  will  be  used  for  such  expenses  and  the  accounts 
will  be  rendered  in  accordance  with  the  regulations  as  outlined  in 
paragraphs  449  to  463.     (See  par.  426a.) 

(a)  Officers  on  inspecting  duty  assigned  to  a  particular  district 
shall  be  allowed  actual  expenses  in  lieu  of  mileage  for  all  repeated 
travel  between  headquarters  and  points  within  the  inspection 
district,  it  being  considered  by  the  Department  that  all  points 
within  inspection  districts  are  in  the  same  vicinity. 

(&)  All  officers  who  have  additional  duties  assigned  them, 
requiring  repeated  travel  from  their  regular  station  to  other 
points,  shall  be  allowed  actual  expenses  in  lieu  of  mileage,  unless 
mileage  is  specifically  authorized  in  their  orders,  the  Department 
considering  that  places  are  in  the  same  vicinity  when  repeated 
travel  is  authorized. 

(c)  Actual  expenses  only  will  be  paid  to  officers  for  sea  travel 
when  traveling  under  competent  orders,  and  the  amount  so  paid 
shall  not  include  any  shore  expenses  at  port  of  embarkation  or 
debarkation.  Travel  in  the  home  waters  of  the  United  States,  and 
between  the  United  States  and  Alaska  is  not  regarded  as  sea 
travel. 

470.  Transportation  of  dependents. — A  commissioned  officer  of 
the  Coast  and  Geodetic  Survey  having  a  wife  or  dependent  child 
or  children,  when  ordered  to  make  a  permanent  change  in  station, 
the  United  States  will  furnish  transportation  in  kind  to  his  new 
station  for  the  wife  and  dependent  child  or  children:  Provided, 
That  if  the  cost  of  such  transportation  exceeds  that  for  trans- 
portation from  the  old  to  the  new  station,  the  excess  cost  shall 
be  paid  to  the  United  States  by  the  officer  concerned.     (41  Stat., 
604.) 

(a)  Transportation  for  wives  and  dependent  children  of  com- 
missioned officers  on  permanent  change  of  station  will  be  fur- 
nished by  the  disbursing  agent  or  by  inspectors  of  field  stations 
upon  presentation  of  the  necessary  written  authorizations  for  such 
travel. 

(&)  Commissioned  officers  of  the  Coast  and  Geodetic  Survey 
are  entitled  to  transportation  of  household  effects  to  the  same 
extent,  under  the  same  conditions,  and  subject  to  like  regulations 
as  are  commissioned  officers  of  the  Navy  of  corresponding  rank. 
(Comp.  Dec.,  Oct.  18,  1920.) 


FREIGHT  AND  EXPRESS. 

471.  Freight  shipments  to  be  on  Government  bill  of  lading. — 
All  shipments  of  freight  must  be  made  on  Government  bills  of 
lading,  which  are  furnished  by  the  office  on  requisition,  whether 
over  land-grant  railroads  or  not,  except  for  short  distances  in  the 
field,  when  Government  bills  of  lading  are  not  practicable.    Pay- 
ments must  not  be  made  for  freight  shipments  over  bond-aided 
or  land-grant  railroads. 

472.  Shipments  to  office  to  be  sent  charges  collect. — All  ship- 
ments, either  by  freight  or  express,  of  instruments,  general  prop- 
erty, records,  etc.,  belonging  to  the  Survey,  which  are  made  to 
the  office  must  be  sent  "  Charges  collect."     The  transportation 
charges  on  all  shipments  made  on  public  account  from  the  field 
to  the  office  will  be  settled  by  the  office.    Prepayment  of  freight 
or  express  is  forbidden  by  law.      (Rev.   Stat,  sec.  3648.)      All 
charges  on  express  matter  sent  from  the  office  will  be  prepaid. 

473.  Valuation  of  shipments. — Valuation  must  not  be  placed 
upon  the  property  forwarded  by  express. 

474.  Address  of  packages  shipped  to  the  office. — All  packages 
consigned  to  the  office  should  be  plainly  addressed  to  the  Director 
of  the  Coast  and  Geodetic  Survey.    Packages  otherwise  addressed 
will  be  treated  as  private  property. 

475.  Shipment  by  express. — Shipments  by  express  are  not  to 
be  made  in  cases  where  the  time  for  transit  is  an  unimportant 
consideration,  provided  that  express  may  be  employed  when  it  is 
as  cheap  or  cheaper  than  by  other  methods. 

476.  Shipment  must  be  described. — Shipments  of  freight  and 
express  on  Government  bills  of  lading  or  otherwise  must  be  care- 
fully described  on  the  bill  of  lading,  showing  how  packed,  the 
contents  of  each  package,  and  the  weight.     This  applies  likewise 
to  local  shipments  in  the  field,  and  in  taking  receipts  for  freight 
charges  care  should  be  taken  that  the  receipts  showT  the  informa- 
tion mentioned  above.    Failure  in  this  respect  will  necessitate  the 
accounts  being  returned  to  the  chief  of  party  to  supply  the  in- 
formation. 

(a.)  Bills  or  receipts  covering  payments  for  freight  or  express 
charges  must  state  on  their  face  the  rate  and  weight  of  the  article 
shipped  and  the  place  from  and  to  which  shipment  was  made. 

131 


132  U.   S.   COAST  AND  GEODETIC   SURVEY. 

477.  Letter  transmitting  shipment. — Whenever  any  employee 
of  the  Survey  ships  property  from  the  field  to  the  office  he  should 
make  a  list  of  items  sent  on  Form  412  in  duplicate  and  forward 
the  same  to  the  Director.    The  original  will  be  retained  for  the 
files  of  the  office  and  the  duplicate  signed  and  returned  to  the 
sender  in  acknowledgment  of  the  receipt.     (See  pars.  10  and  lOb.) 

(a)  The  transmitting  letter  is  indispensable  that  it  may  be 
ascertained  when  the  shipment  is  unpacked  whether  all  of  the 
articles  sent  have  been  received  and  to  furnish  other  necessary 
data  provided  for  on  the  form.  The  Coast  and  Geodetic  Survey 
numbers  or  numbers  adopted  by  the  Coast  and  Geodetic  Survey 
should  be  given  for  every  numbered  article  forwarded. 

(&)  Every  package  shipped  to  the  office  should  have  a  field 
shipping  card,  Form  53,  Form  53b,  or  Form  106  attached  to  it. 
The  blanks  provided  for  needed  data  on  these  forms  should  be 
filled  completely.  Ordinarily  Form  53  is  adapted  to  such  large 
packages  as  may  be  sent  by  freight  or  express  and  Form  53b  or 
Form  106  for  packages  to  go  by  mail. 

(c)  Where  property   is   returned   in   boxes  formerly  used   in 
making  shipments  to  the  field  care  should  be  taken  to  see  that  the 
old  addresses  are  obliterated. 

(d)  Parties  shipping  property  to  the  office  from  the  field,  or 
persons,  sections,  or  divisions  within  the  office  returning  property 
for  storerooms,  for  credit  on  account,  should  forward  the  trans- 
mitting letter  so  that  it  may  reach  the  office  in  advance  of  prop- 
erty to  be  returned. 

(e)  Parties  shipping  property  to  the  office  without  sending  an 
itemized  transmitting  letter  relating  to  the  same  may  be  held 
responsible  for  any  article  lost  or  alleged  to  have  been  lost  in 
transit. 

478.  Shipments  to  be  by  mail  when  practicable. — So  far  as 
practicable  the  mails    (registered  if  necessary)    should  be  used 
in  preference  to  express  whenever  the  matter  can  be  franked. 
(See  pars.  479  and  4790.) 

479.  Shipments  by  parcels  post  sent  under  frank. — All  par- 
cels-post packages  sent  either  from  the  office  or  by  field  parties 
under  frank  are  limited  to  4  pounds  in  weight,  except  single  books, 
books  and  documents  published  or  circulated  by  order  of  Con- 
gress, printed  or  written  official  matter  emanating  from  any  of 
the   departments   of  the   Government  or  from   the   Smithsonian 
Institution,  postage  stamps,  stamped  envelopes,  newspaper  wrap- 
pers, postal  cards,  and  internal-revenue  stamps  mailed  in  Wash- 
ington. 


KEGULATIONS.  133 

(a)  Packages  up  to  50  pounds  may  be  mailed  for  delivery  in 
the  first  and  second  zones  and  up  to  20  pounds  weight  in  other 
zones  if  the  proper  amount  of  postage  is  paid.  The  appropriations 
which  are  available  for  transportation  purposes  are  available  for 
the  payment  of  postage  on  matter  to  which  the  penalty  privilege 
is  not  applicable.  (See  par.  478.) 

480.  Use  of  Government  bills  of  lading-. — A  record  of  all  bills 
of  lading  issued  by  the  Department  is  kept,  and  any  bills  that  are 
spoiled,  or  are  not  used  for  any  other  reason,  should  be  returned 
to  the  office,   together  with  the  shipping  order  and  the  memo- 
randum of  the  same  number. 

(a)  In  making  shipments  the  weights  and  descriptions  must  be 
entered  on  the  bill  of  lading,  and  care  should  be  used  to  see  that 
they  are  correct. 

(&)  Where  possible  the  rate  should  be  inserted  on  the  bill  <of 
lading. 

(c)  When  a   shipment  is  made  forward  the  original   bill  of 
lading  to  the  consignee,  turn  the  shipping  order  over  to  the  trans- 
portation company,  and  forward  the  memorandum  bill  of  lading 
to  this  office  promptly. 

(d)  There  are  continuation  sheets  to  be  used  with  bills  of 
lading,  where  the  shipment  is  too  large  to  be  listed  on  one  sheet. 
Do  not  use  two  bills  of  lading  for  one  shipment. 

(e)  All  office  memorandum  copies  of  Government  bills  of  lading 
(Department  of  Commerce  Form  57)   will  be  forwarded  to  the 
Director  immediately  on  the  delivery  of  the  shipment  to  the  trans- 
portation company.     Every  effort  must  be  made  to  show  on  this 
copy  the  weight  of  the  shipment  and  rate  to  destination. 

481.  Shipments  not  taxed. — The  Federal  Government  is  ex- 
empt from   the  payment  of  taxes  on   shipments  by   freight  or 
express.     (See  pars.  450a  and  496.) 


ACCOUNTS. 

482.  Administrative  examination  of  accounts. — An  adminis- 
trative examination  of  the  accounts  must  be  made  by  the  Director, 
and  accounts  rendered  must  be  approved  by  him. 

483.  Irregular  items  of  accounts. — For  the  better  protection 
of  chiefs  of  parties  and  others  rendering  accounts,  as  well  as  for 
the  protection  of  the  public  interests,  all  items  of  expenditure 
irregular  in  form  or  in  contravention  of  law  or  regulations  shall 
be  suspended  by  the  disbursing  agent  and  returned  for  explana- 
tion or  amendment,  or  be  disallowed,  as  the  case  may  demand, 
in  order  that  no  improper  account  shall  be  paid  by  the  disbursing 
agent  or  be  transmitted  by  him  to  the  Department. 

484.  Avoidance  of  expenditures  in  excess  of  appropriations. — 
No  department  of  the  Government  shall  expend,  in  any  one  fiscal 
year,  any  sum  in  excess  of  appropriations  made  by  Congress  for 
that  fiscal  year  or  involve  the  Government  in  any  contract  or  ob- 
ligation for  the  future  payment  of  money  in  excess  of  such  ap- 
propriations unless  such  contract  or  obligation  is  authorized  by 
law.    Nor  shall  any  department  or  officer  of  the  Government  accept 
voluntary  service  for  the  Government  or  employ  personal  service 
in  excess  of  that  authorized  by  law,  except  in  cases  of  sudden 
emergency  involving  the  loss  of  human  life  or  the  destruction  of 
property.    All  appropriations  made  for   contingent  expenses  or 
other  general  purposes,  except  appropriations  made  for  the  ful- 
fillment of  contract  obligations  expressly  authorized  by  law,  or 
for  objects  required  or  authorized  by  law,  without  reference  to 
the  amounts  annually  appropriated  therefor,  shall,  on  or  before  the 
beginning  of  each  fiscal  year,  be  so  apportioned  by  monthly  or 
other  allotments  as  to  prevent  undue  expenditures  in  one  portion 
of  the  year  that  may  require  deficiency  or  additional  appropriations 
to  complete  the  service  of  the  fiscal  year,  and  all  such  apportion- 
ments shall  be  adhered  to  except  when  waived  or  modified  in 
specific  cases  by  the  written  order  of  the  head  of  the  executive  de- 
partment or  other  Government  establishment  having  control  of 
the  expenditure,  but  this  provision  shall  not  apply  to  the  contingent 
appropriations  of  the  Senate  or  House  of  Representatives;  and 
all  such  waivers  or  modifications,  together  with  the  reasons  there- 
for, shall  be  communicated  to  Congress  in  connection  with  esti- 
mates  for   any    additional    appropriations    required    on   account 

134 


REGULATIONS.  135 

thereof.  Any  person  violating  any  provisions  of  this  section  shall 
be  summarily  removed  from  office  and  may  also  be  punished  by  a 
fine  of  not  less  than  $100  or  by  imprisonment  for  not  less  than  one 
month.  (Act  Mar.  3,  1905.) 

485.  Unusual   items    of   expenditure. — The   disbursing   agent 
must  call  the  attention  of  the  Director  for  his  action  to  any  un- 
usual item  or  what  may  appear  to  be  an  excessive  or  unnecessary 
charge  for  any  item  of  expense  however  small. 

486.  The  object  and  necessity  or  use  of  all  items  of  expendi- 
tures, where  not  self-evident,  should  be  written  on  the  face  of  the 
voucher  opposite  the  item  or  items  requiring  explanation,  or  be- 
low by  means  of  reference  marks.     In  the  rendition  of  vouchers 
for  services,  the  capacity  in  which  employed,  with  the  dates  of 
beginning  and  ending  of  service,  must  in  all  cases  be  specifically 
stated. 

487.  Information    from    disbursing    agent. — The    disbursing 
agent  will  on  application  furnish  such  forms  and  give  such  infor- 
mation to  chiefs  of  parties  and  others  as  shall  insure  regularity 
and  uniformity  in  the  rendition  of  accounts  and  promote  respon- 
sibility and  economy. 

488.  Constructive  allowance. — Under  no  circumstances  shall 
an  allowance  or  payment  be  made  for  "  constructive  "  charge  of  a 
party  or  "  constructively  "  for  any  purpose. 

489.  Lost  checks. — When  an  original  check  issued  by  an  officer 
authorized  to  make  disbursements  of  public  moneys  is  lost,  stolen, 
or  destroyed,  the  Secretary  of  the  Treasury  should  be  notified  at 
once  of  the  loss  of  the  check,  giving  number,  amount,  and  name 
of  payee,  and  requested  to  stop  payment ;  after  which  the  chief  of 
party  should  make  an  application  to  the  Director  for  blank  forms 
and  necessary  instructions  as  to  the  method  of  procedure  to  be 
followed  in  securing  a  duplicate  of  the  lost  check. 

490.  Canceled  and  mutilated  checks. — Canceled  or  mutilated 
checks  should  be  held  until  the  end  of  the  quarter  and  then 
transmitted  to  the  Auditor  for  State  and   Other   Departments, 
Washington,  D.  C.,  accompanied  by  a  transmitting  letter  signed 
as  "  Chief  of  Party,  C.  &  G.  S.,  Code  No.  — ." 

491.  Transmission  of  accounts  and  vouchers  monthly. — Ac- 
counts shall  be  rendered  monthly.    Original  accounts,  with  neces- 
sary vouchers,  shall  be  forwarded  to  the  office  within  10  days 
after  the  expiration  of  each  month,  and  the  duplicate  accounts 
within  24  hours  thereafter,  or  by  the  next  mail.    WThen  the  fore- 
going returns  can  not  be  mailed  within  the  time  specified  with- 


136  U.   S.   COAST  AND  GEODETIC   SURVEY. 

out  extraordinary  expense  or  delay  of  work,  an  explanation  must 
accompany  the  accounts. 

492.  Vouchers  for  separate  months. — Expenditures  incurred 
in  one  month  can  not  be  included  in  the  accounts  of  a  subse- 
quent or  any  other  month.     Should  it  be  impracticable  to  obtain 
vouchers  during  the  month  or  in  time  to  include  them  in  the 
month's   accounts,   they  should  be  forwarded   with   the  current 
month's  accounts  as  supplemental  accounts  for  the  month  during 
which  the  expenditures  were  incurred  together  with  supplemental 
abstracts. 

493.  Classification  of  expenditures. — The  following  regulations 
are  issued  for  the  guidance  of  chiefs  of  parties  who  may  have 
occasion  to  disburse  public  funds  from  two  or  more  appropria- 
tions.    The    official    designations    of    these    appropriations    are: 
"  Party  expenses,  Coast  and  Geodetic  Survey  " ;  "  Repairs  of  ves- 
sels, Coast   Survey " ;   "  Pay,  etc.,   of  officers  and  men,   vessels, 
Coast  Survey  "  ;  "  General  expenses,  Coast  and  Geodetic  Survey  "  ; 
and   "Salaries,   Coast   and   Geodetic    Survey."     There   are   also 
various  subitems  under  "Party  expenses,"  as  "Atlantic  coast," 
"  Pacific  coast,"  "  Tides,"  etc.,  and  occasionally  there  is  a  special 
appropriation  for  repairing  a  particular  vessel. 

(a)  Party  expenses,  Coast  and  Geodetic  Survey. — All  expendi- 
tures for  outfit  and  equipment  of  shore  parties;  for  supplies  for 
vessels,  other  than  provisions  and  medical  supplies;  for  sub- 
sistence, except  for  persons  paid  from  the  appropriation  "  Pay, 
etc.,  of  officers  and  men,  etc." ;  for  pay  and  board  of  hands ;  for 
traveling  expenses;  and  for  freight  on  above-mentioned  articles 
are  charged  to  this  appropriation.  In  other  words,  all  legitimate 
field  expenses,  which  are  not  specifically  provided  for  by  one  of 
the  other  appropriations,  are  paid  from  the  appropriation  "  Party 
expenses."  (See  exceptions  under  headings  of  the  other  appropri- 
ations. ) 

(&)  Repairs  of  vessels,  Coast  Survey. — In  addition  to  the  ex- 
penses for  repairs  to  the  vessel  itself,  all  expense  for  repairing 
the  equipment  of  the  vessel,  including  her  boats,  sails,  awnings, 
fixtures,  and  permanent  fittings,  and  for  purchase  of  these,  are 
paid  from  this  appropriation.  Material  required  for  repairing  by 
the  ship's  force  or  otherwise  the  vessel  and  her  equipment  must 
be  purchased  from  the  appropriation  "  Repairs  of  vessels." 
Freight  on  articles  chargeable  to  "  Repairs  of  vessels "  is  paid 
from  the  same  appropriation.  All  traveling  expenses  incurred 
during  inspection  of  repairs  or  of  articles  or  work  chargeable  to 


REGULATIONS.  137 

"Repairs  of  vessels"  or  in  obtaining  proposals  for  repairs  are 
chargeable  to  this  appropriation. 

(c)  Pay,  etc.,  of  officers  and  men,  vessels,  Coast  Survey. — The 
pay  and   subsistence  or  rations  of  watch   officers,   mates,   chiof 
engineers,   surgeons,   deck  officers,  petty  officers,  and  crews  are 
the  principal  items  of  this  appropriation.     Quarters  ashore  and 
actual  subsistence  for  these  persons  in  lieu  of  commuted  subsist- 
ence or  rations  are  chargeable  to  this  appropriation,  but  special 
authority  for  such  arrangements  must  be  obtained  in  every  case. 
Medical  supplies  for  vessels,  freight  and  cartage  on  the  same, 
and  travel  incident  to  procuring  these  supplies  are  paid  from  this 
appropriation.     Clothing  and  small  stores  are  issued  to  the  above- 
mentioned  persons  on  their  request  as  part  payment  of  wages  due. 
These  stores  are  purchased  from  cash  advanced  to  the  chief  of 
party  and  are  treated  in  the  same  manner  as  cash  on  hand  until 
issued  to  the  above-mentioned  officers  and  men,  when  the  chief 
of  party  is  credited  with  payment  in  kind  to  these  persons.     Any 
expense  incurred  in  obtaining  clothing  and  small  stores  is  added 
to  the  purchase  price  of  the  same  and  is  included  in  the  issuing 
price. 

(d)  General  expenses,  Coast  and  Geodetic  Survey. — About  the 
only  expenditures  that  field  officers  have  occasion  to  make  from 
this  appropriation  are  for  repairing  instruments  or  other  articles 
purchased  from  the  appropriation,  as  provided  in  paragraph  494 
of  these  regulations. 

(e)  Pay  and  allowances  commissioned  officers,  Coast  and  Geo- 
detic Survey. — Pay  and  commutation  of  quarters,  heat,  and  light, 
including   commutation    of    dependents,    are   payable    from    this 
appropriation. 

(f)  Classification  list  of  articles. —  (P.  E.  indicates  chargeable 
to  "  Party  expenses,"  R.  V.  indicates  chargeable  to  "  Repairs  of 
vessels,"  and  G.  indicates  chargeable  to  "General  expenses.") 

AMMUNITION,  P.  E. 

ANCHOES,  vessel's  bowers,  stream  and  kedge,  R.  V. ;  boat, 
launch,  and  other  anchors,  P.  E. 

AWNINGS,  for  vessels  and  their  boats,  R.  V. 

BALLAST,  P.  E. 

BARS,  capstan,  grate,  R.  V. ;  grate  bars  for  detached  launches, 
P.  E. 

BATTERIES,  primary,  P.  E. ;  storage,  if  part  of  vessel's  neces- 
sary equipment,  and  repairs  to  same,  R.  V. 

BELLS,  ship,  gong,  call,  etc.,  for  installation  in  vessels  or  their 
launches,  R.  V. 


138  tT.   S.   COAST  AND  GEODETIC   SURVEY. 

BITTS,  for  installation  on  vessels  or  their  boats,  R.  V. 

BLOCKS,  for  necessary  running  rigging,  boat  falls,  and  other 
essential  vessel  equipment,  R.  V. ;  spare  blocks  and  blocks 
for  miscellaneous  use,  P.  E. 

BOATS,  as  part  of  vessel's  regular  equipment,  R.  V. ;  for  other 
than  vessel's  equipment  and  for  vessels  not  the  property 
of  this  Bureau,  P.  E. 

BOLTS,  if  required  for  specific  use  in  repairing  or  improving 
a  vessel  or  her  equipment,  R.  V. ;  if  for  miscellaneous  use 
as  required,  P.  E. 

BREAKERS,  water,  P.  E. 

BRICKS,  fire.  P.  E. 

BRUSHES,  P.  E. 

BUNK,  frames,  R.  V. ;  Bunk,  bottoms,  P.  E. 

BUOYS,  life,  P.  E. 

BUREAUS.     (See  Furniture.) 

CANVAS,  if  for  immediate  or  definite  use  in  repairing  sails, 
awnings,  boat  covers,  and  the  like,  or  for  making  these, 
R.  V. ;  if  for  general  use  as  required,  even  if  ultimately 
used  for  the  above-mentioned  purposes,  P.  E. 

CARPETS,  if  cut  and  fitted  to  quarters  in  vessel,  R.  V. 

CEMENT,  P.  E.,  unless  purchased  for  specific  use  in  repairing 
a  vessel ;  in  the  latter  case,  R.  V. 

CHAINS,  anchor,  limber,  and  the  like,  R.  V. ;  other  chains, 
same  as  for  bolts. 

CHAIRS,  P.  E. 

CHOCKS,  same  as  for  bolts. 

CLAY,  fire,  P.  E. 

CLOCKS,  hydrographic,  P.  E.  (furnished  by  office  on  requisi- 
tion) ;  all  others,  P.  E. 

COCKS,  same  as  for  bolts. 

COMPASSES,  ship.  R.  V. ;  boat.  P.  E. 

CORDAGE,  for  immediate  use  as  running  rigging,  boat  falls, 
and  tackles,  R.  V.,  but  a  reasonable  amount  may  be  pur- 
chased from  P.  E.  for  miscellaneous  use,  even  if  ultimately 
used  for  some  of  the  above-mentioned  purposes ;  wheel  ropes 
and  signal  halyards,  R.  V.;  hawsers  and  mooring  lines, 
P.  E. ;  small  stuff  (marline,  etc.),  P.  E. 

COVERS,  boat,  binnacle,  sail,  etc.,  R.  V.,  but  canvas  already 
purchased  from  P.  E.  may  be  made  up  on  board  for  these 
purposes. 

CURTAINS,  air  port,  berth,  portieres,  etc.,  P.  E. 


REGULATIONS.  139 

CUSHIONS,  for  vessels  and  their  boats,  if  suitable  for  use  only 
in  those  particular  places,  R.  V.;  cushions  adaptable  for 
use  in  any  boat  or  part  of  the  vessel,  i.  e.,  cushions  which 
can  be  transferred  from  one  boat  or  vessel  to  another,  P.  E. 

DESKS.     (See  Furniture.) 

EXTINGUISHERS,  fire,»P.  E. 

TAIRLEADEBS,  guides,  etc.,  for  vessels  and  their  equipment, 
R.  V.,  unless  for  spares. 

FANS,  electric,  P.  E.,  unless  permanently  attached  to  vessel. 

FAUCETS,  vessel's  fixture,  R.  V. ;  portable,  P.  E. 

FENDERS,  P.  E. 

FLAGS,  P.  E.     (Will  be  supplied  from  office  on  requisition.) 

FIXTURES  of  all  kinds  for  vessels,  R.  V. 

FURNITURE,  built-in  furniture  of  all  kinds  in  vessels  and  re- 
pairs to  same,  R.  V.;  portable  furniture,  whether  secured 
in  place  or  not,  if  practicable  of  use  elsewhere,  such  as 
chairs,  tables,  desks,  bureaus,  etc.,  and  repairs  to  same,  P.  E. 

GLASS,  air  port,  deck  light,  window,  if  for  immediate  use  in 
vessels,  R.  V. ;  but  if  for  stock,  P.  E. 

GAUGES,  steam  and  vacuum,  R.  V. 

GLOBES,  electric  lamp,  P.  E. 

GONGS.     (See  Bells.) 

GRATES,  for  galley  range,  R.  V. 

GKATINGS,  for  vessels  or  their  boats,  sounding  grating,  etc., 
R.  V. 

GRIPES,  boat,  sail,  R.  V. 

GUNS,  line-throwing,  P.  E. 

HALYARDS,  R.  V. 

HAMMOCKS,  P.  E. 

HAWSERS,  P.  E. 

HINGES,  same  as  for  bolts. 

HOES,   fire.     (See  Tools.) 

INSTRUMENTS,  drawing,  G.  (Furnished  by  office  on  requisi- 
tion.) 

INSTRUMENTS.    Surveying,  P.  E. 

LAMPS,  LANTERNS,  LIGHTS,  electric-light  fixtures,  whether  in 
vessel's  quarters,  on  deck,  or  for  running,  signal,  or  anchor 
lights,  and  fixed  lanterns  for  same,  R.  V.;  electric  bulbs 
for  same,  P.  E. ;  oil  lamps  and  portable  lanterns  of  all 
kinds,  including  portable  running  and  anchor  lights,  and 
repairs  to  same,  P.  E. 

LIGHTS,  distress  signals   (Coston  lights,  rockets,  etc.),  P.  E. 

LATHES,  P.  E. 


140  U.   S.   COAST  AND  GEODETIC   SURVEY. 

LAUNCHES,  same  as  for  boats. 

LINOLEUM,  to  be  cut  and  fitted  to  quarters  of  vessels,  R.  V. 

LOCKERS,  if  portable,  P.  E. ;  if  built  into  vessel,  R.  V. 

LOCKS,  same  as  for  bolts ;  padlocks,  P.  E. 

LUMBER,  hardwood  and  other  high-grade  lumber  for  repairing 
vessels  and  their  equipment,  R.  ¥. ;  but  a  small  quantity 
of  this  lumber  may  be  purchased  from  P.  E.  for  miscel- 
laneous uses  if  so  stated  on  estimates;  rough  lumber  for 
signals,  etc.,  P.  E. 

MACHINES,  sewing,  P.  E. ;  sounding  machines,  ship,  P.  E. ; 
sounding  machines,  boat,  G. 

MATS,  coir,  rubber,  etc.,  P.  E. 

MATTRESSES,  P.  E. 

METAL  of  all  kinds,  R.  V.,  if  for  immediate  use  in  repairing 
vessels  and  their  equipment;  P.  E.,  if  for  stock  for  mis- 
cellaneous use. 

MIRRORS,  P.  E.,  unless  built  into  vessel. 

MOTORS,  for  launches  and  detachable  propelling  motors  and 
all  parts  thereof,  except  batteries  and  spark  plugs,  R.  V. 

NAILS,  P.  E. 

OAKUM,  P.  E.,  unless  purchased  for  specific  use  for  immediate 
repairs  to  vessels. 

OARS,  P.  E. 

OARLOCKS,  P.  E. 

OIL,  all  kinds,  P.  E. 

PACKING,  P.  E. 

PAINT,  P.  E. 

PIPE,  same  as  for  bolts. 

PLUGS,  spark  for  motors,  P.  B. 

PRESERVERS,  life,  P.  E. 

PULLEYS.     (See  Blocks.) 

PUMPS,  R.  V.,  if  installed  in  vessels  or  their  boats;  portable 
pumps,  P.  E. 

RADIO  EQUIPMENT,  all  kinds,  except  spare  parts  and  consum- 
able articles,  R.  V. 

RANGES,  galley,  and  all  parts  thereof  as  well  as  repairs  to 
same,  R.  V. 

ROPE.     (See  Cordage.) 

RUGS,  P.  E. 

SAFES,  P.  E. 

SAILS,  for  vessels  and  their  boats,  R.  V. 

SCREWS,  P.  E. 


REGULATIONS.  141 

SHACKLES,  anchor,  chain,  R.  V.,  unless  for  spare;  for  miscel- 
laneous use,  P.  E. 

SHADES,  lamp,  planetable,  P.  E.  » 

SHEAVES.     (See  Blocks.) 
SPRINGS,  bed,  P.  E. 
STANDEES,  R.  V. 
STORES,   abandon  ship,   including  receptacles  for  provisions, 

P.  E. 

STOVES,  camp,  P.  E. 
TABLES.     (See  Furniture.) 
TANKS,  portable,  P.  E. ;  fixed,  R.  V. 
TARPAULINS,  P.  E. 
TENTS,  P.  E. 

THERMOMETERS,  surveying,  P.  E.  (furnished  by  requisition  on 
office)  ;  all  others,  P.  E.,  unless  necessary  part  of  engine- 
room  equipment,  and  then  R.  V. 
TOOLS,  carpenters',  engineers',  fire  (hoes,  slice  bars,  etc.),  and 

repairs  to  same,  P.  E. 

TUBES,  boiler,  condenser,  R.  V. ;  pressure,  sounding,  P.  E. 
VALVES,  for  immediate  use  in  renewing  defective  valves  in 
vessels  and  their  launches  and  all  special  valves  which 
can  be  used  only  at  certain  places,  as  safety  valves  and 
the  like,  R.  V. ;  valves  for  miscellaneous  use  as  required, 
P.  E. 

VISES,  P.  E. 
WHISTLES,  for  vessels  and  their  launches,  R.  V. ;   portable 

whistles,  P.  E. 
WINCHES,  R.  V. 
WIRE,  for  signal  building  and  miscellaneous  uses  011  vessels, 

P.  E. ;  for  repairs  to  vessels  and  their  equipment,  R.  V. 
(ff)  Repairs  or,  in  general,  any  work  upon  an  article  is  charge- 
able to  the  appropriation  from  which  the  article  is  purchased. 

494.  Expense  of  repairs  of  instruments. — Where  it  is  not  ex- 
pedient on  account  of  loss  of  time  nor  practicable  on  account  of 
great  expense  of  transportation  involved  to  send  the  instrument 
to  Washington  for  repairs,  chiefs  of  parties  will  include  the 
charges  for  repairs  in  their  party  accounts  on  a  personal  voucher 
supported  by  a  receipted  bill.  A  letter,  in  duplicate,  addressed 
to  the  Director  and  explaining  the  urgency  which  required  im- 
mediate expenditure,  must  in  every  case  be  attached  to  the  vouch- 
ers for  repairs  of  instruments.  Unless  such  urgency  clearly  exists, 
instruments  must  be  sent  to  the  office  for  repairs. 


142       U.  S.  COAST  AND  GEODETIC  SURVEY. 

495.  Charges  for  articles  that  can  be  obtained  on  requisi- 
tion.— Charges  for  articles  such  as  instruments,  books,  stationery, 
etc.,  for  which  requisitions  should  be  made  upon  the  office,  will 
be  disallowed,  except  as  below.     Should  public  exigency  demand 
the  purchase  of  any  article  which  ordinarily  should  be  obtained 
by  requisition  upon  the  office,  a  full  explanation  of  the  urgency 
or  emergency  should  accompany  the  voucher  in  support  of  such 
expenditures,  except  for  ink,  paste,  or  mucilage. 

496.  War-tax  exemptions. — The  law  provides  for  the  exemp- 
tion of  the  war  tax  on  transportation  of  persons  and  of  property 
by  freight  and  express  and  for  telegraph  and  telephone  service 
rendered  to  the  United  States.     Such  charges  must  therefore  be 
disallowed.     In  rendering  vouchers  for  travel,  a  certificate  must 
be  entered  on  the  voucher  to  the  effect  that  no  war  tax  is  included 
therein.     On  all  other  items  no  exemption  to  the  Government  is 
provided,  and  the  tax  must  be  paid. 

497.  Postage  and  rubber  stamps. — Chiefs  of  parties  or  others 
requiring   stamps   for    registration    purposes   will   purchase    the 
same  as  needed  and  charge  them  up  in  their  personal  vouchers. 

(a)  Officers  are  directed  to  procure  rubber  stamps,  when  needed, 
by  stationery  requisition  upon  the  office  unless  otherwise  advised. 
Copy  should  accompany  such  requisition,  showing  legend,  number 
of  lines,  and  style  of  type. 

498.  Ink   and   mucilage. — Chiefs   of  parties   will   include   all 
charges  for  ink  and  mucilage  in  their  respective  party  accounts, 
rendering  the  same  as  personal  vouchers  supported  by  receipted 
bill. 

499.  Future  or  anticipated  expenditures. — "  Future  "  or  "  an- 
ticipated "  expenditures  are  not  permissible.     Payments  can  not 
be  made  until  the  articles  have  been  delivered  and  accepted. 

500.  Preparation  of  general  vouchers. — In  the  preparation  of 
vouchers  care  and  discretion  should  be  exercised  W7ith  reference 
to  the  nature  of  the  expenditures,  calculations,  and  signatures. 
All  items   in   the  accounts   must   be  covered  by   approved  esti- 
mates, either  on  Form  No.  1  or  Form  No.  493.     Expenditures 
must   conform  closely  to  the   approved  estimates   in   form   and 
amount.    Where  it  is  necessary  to  depart  materially   from  the 
estimates  additional  authority  should  be  obtained  from  the  Di- 
rector.    The  amount  charged  in  the  vouchers  must  be  that  actually 
paid,  item  by  item.     Vouchers  must  contain  the  actual  sums  paid 
for  services,  supplies,  and  other  matters,  and  these  shall  be  cor- 
rectly designated  in  every  instance.     Vouchers  for  material,  sup- 
plies, and  outfit  must  show  on  their  face  the  purpose  and  depart- 


KEGULATIONS.  143 

merit  for  which  purchased,  classifying  each  article  by  the  follow- 
ing symbols :  B  D^berth  deck ;  C=cabin  ;  D=deck ;  E=engineer 
department;  G=galley;  L=launches;  S— signal  material;  W  R= 
ward  room. 

501.  Itemized  bills. — Instead  of  itemizing  all  accounts  on  the 
regular  form  of  voucher,  chiefs  of  parties  may  secure  unreceipted 
invoices  and  itemized  bills,   in  duplicate,   from  firms  and  indi- 
viduals furnishing  supplies,  etc.,  or  rendering  services   (not  per- 
sonal services),  and  attach  them  to  their  appropriate  vouchers, 
in  the  body  of  which  there  should  be  a  reference  to  the  bill  or 
invoice. 

502.  Small   cash  payments. — When   payments   are   for  small 
sums  and  are  made  in  cash  instead  of  by  check,  receipted  bills 
or  memorandum  receipts  will  be  secured  and  attached  to  the  per- 
sonal voucher  of  the  chief  of  party  as  subreceipt. 

503.  Subreceipts    for   expenditures. — Subreceipts,    to   support 
items  of  expenditure  charged  for  on  the  personal  voucher  of  the 
chief  or  any  member  of  a  party,  should  invariably  be  obtained, 
whenever  practicable,  no  matter  how  small  the  amount.     In  the 
event  that  a  receipt  can  not  be  obtained  without  occasioning  undue 
delay  and  expense,  or  for  other  good  and  sufficient  causes,  an  ex- 
planatory certificate  to  that  effect  should  be  written  on  the  face 
of  the  voucher  and  signed  by  the  person  rendering  the  same.     Sub- 
receipts  signed  by  a  subordinate  in  a  party  in  support  of  pur- 
chases charged  on  the  personal  voucher  of  a  chief  of  party  or  an- 
other member  of  the  party  are  inadmissible  and  can  not  be  allowed. 
Assign  numbers  to  subvouchers  or  receipts  and  refer  to  them  in  the 
voucher  by  number.    All  subvouchers  or  receipts  should,  if  pos- 
sible, be  signed  in  ink.     An  extra  effort  should  be  made  to  this  end. 

504.  Copy  of  contract  must  accompany  voucher. — Whenever 
work  is   done  by  contract,  the  contract  should  accompany  the 
originl  voucher  and  a  copy  the  memorandum  voucher.    Repairs 
to  vessels  can  only  be  made  as  approved  by  the  Director. 

505.  Statement  on  vouchers  referring1  to  bids. — Vouchers  paid 
under  the  provisions  of  a  contract  or  accepted  proposal  should 
contain  on  their  face  a  reference  to  the  same,  the  date,  and  also 
a  statement  that  the  contract  or  accepted  proposal  has  been  duly 
forwarded  to  the  Director. 

506.  Vouchers  for  transportation. — In   vouchers  for  hauling 
and  moving  equipments  and  materials,  give  the  number  of  loads 
and  distance  from  place  to  place.    The  prices  per  unit  of  weight 
or  measure  must  be  stated  in  all  cases,  whenever  practicable. 
Vouchers  or  bills  for  express  or  freight  charges  must  state  the 


144      U.  S.  COAST  AND  GEODETIC  SURVEY. 

place  from  and  to  which  the  shipment  was  made,  the  weight  of 
said  shipment,  and  the  rate  of  charges. 

507.  Calculation  of  fractions  of  month. — All  calculations  for 
parts  of  a  month  must  be  made  according  to  the  number  of  days 
of  which  the  month  consists,  except  for  annual  or  monthly  sala- 
ries, which  must  be  in  accordance  with  the  Government  Salary 
Tables  for  1904.     (See  title  "Pay  and  Subsistence,"  par.  411a.) 

508.  Bills  for  damages. — Settlement  may  be  made  for  cutting 
trees  or  damage  to  crops  occasioned  by  opening  views,  etc.,  in  the 
process  of  field  work  of  the  Survey,  providing  previous  written 
agreement  is  made  as  to  the  amount  to  be  paid  for  each  cutting 
or  damage.     In  cases  where  such  damages  are  paid,  support  the 
charge  by  a  statement  of  the  agreement  with  the  person  claiming 
the  damages,  stating  the  nature  and  extent  of  damages,  and  his 
acceptance  of  a  stated  sum  as  a  full  relief  to  the  Government,  and 
give  in  detail  on  the  face  of  the  voucher  the  full  particulars  con- 
cerning the  account  and  the  circumstances  which  demanded  the 
expenditure. 

(a)  Claims  for  unliquidated  damages  must  not  be  paid  in  the 
field.  Where  such  a  claim  does  not  exceed  $500  the  Director,  sub- 
ject to  the  approval  of  the  Secretary  of  Commerce,  is  authorized 
to  consider,  ascertain,  adjust,  and  determine  the  claim  for  dam- 
ages. The  claim  properly  supported  by  vouchers,  bills,  and  state- 
ments must  be  forwarded  to  the  Director  for  his  consideration 
and  action.  (41  Stat,  1054.) 

(&)  Claims  for  unliquidated  damages  in  excess  of  $500  can  not 
be  paid  without  special  legislation  approving  the  same.  In  such 
cases  all  of  the  facts  relating  thereto  explaining  the  nature  and 
amount  of  the  claim  should  be  forwarded  to  the  office  for  such 
action  as  may  be  considered  necessary. 

509.  Signatures  to  vouchers. — All  vouchers  not  paid  by  official 
check  must  be  signed  by  the  owner  or  owners  of  the  business  from 
whom  purchases  are  made  or  by  whom  services  are  rendered. 

(a)  When  payments  are  made  in  cash  to  incorporated  com- 
panies or  associations  doing  business  under  a  company  title,  some 
officer  who  has  been  duly  authorized  to  receive  and  receipt  for 
moneys  due  the  company  must  sign  the  voucher  in  his  official 
capacity.  If  evidence  of  his  authority  so  to  sign  has  already 
been  filed  with  the  Comptroller  of  the  Treasury,  a  statement  to 
that  effect  should  be  made  on  the  face  of  the  voucher ;  if  not,  a 
certificate  of  authority  must  be  furnished. 

(6)  The  evidence  of  authority  for  signature  is.  however,  not 
required  if  the  account  is  paid  by  official  check  drawn  to  the 


REGULATIONS.  145 

order  of  the  corporation,  company,  firm,  or  individual  rendering 
the  bill.  Payment  should  be  made  by  check  whenever  practicable, 
except  in  case  of  a  ship's  pay  roll. 

(c)  In  dealing  with  firms  vouchers  must  be  signed  by  some 
member  of  the  firm  when  payment  is  made  in  cash. 

(d)  Individual  accounts  when  paid  in  cash  must  be  signed  by 
the  individual.    Signatures  by  mark  are  to  be  made  only  by  per- 
sons unable  to  write  their  names  and  must  be  witnessed  by  a  dis- 
interested person,  and  this  provision  applies  to  subreceipts  as  well 
as  to  the  regular  forms  of  vouchers. 

(e)  Signatures  "per"  to  vouchers  are  not  allowed  when  pay- 
ments are  made  in  cash,  except  that  "per"  signatures  to  cash 
receipts  in  small  sums  will  hereafter  be  admitted  when  the  person 
so  signing  below  the  name  of  the  proper  payee  clearly  states  the 
capacity  in  which  he  signs. 

(f)  Likewise  small  cash  purchases  supported  by  receipts  bear- 
ing the  name  of  a  store  or  owner  thereof,  together  with  that  of 
the  clerk  or  salesman  making  the  sale  and  the  capacity  in  which 
he  signs,  will  be  admitted.    The  usual  or  customary  memorandum 
sales  slip  given  by  large  mercantile  houses  or  department  stores 
with  each  purchase  will  be  considered  a  satisfactory  receipt. 

510.  Date  and  briefing-  of  vouchers. — All  vouchers  must  bear 
date  in  the  column  provided  for  that  purpose,  and  the  date  and 
place  where  the  expenditure  was  incurred  must  both  appear  in 
the    receipt   on   the   face   of   the   voucher.    When    rendered   as 
vouchers  in  an  abstract,  with  the  exception  of  the  blank  space 
for  the  title  of  the  appropriation,  the  briefing  on  the  backs  of  all 
vouchers  must  invariably  be  filled  out  to   indicate  clearly   the 
character   of   the    expenditures.     When    a   voucher    is   rendered 
separately  without  an  abstract  the  briefing  will  be  left  blank,  to 
be  filled  out  by  the  disbursing  agent. 

511.  List  of  property  purchased  with  vouchers. — With  each 
set  of  original  or  supplemental  accounts  or  vouchers  chiefs  of 
parties  will  transmit  upon  a  separate  sheet  (Form  No.  43)  a  list 
of  all  articles  of  public  property  which  may  have  been  purchased 
for  public  use,  such  as  camp  equipage,  outfit  of  any  description, 
signal  materials,  etc.     (See  pars.  33  and  553.) 

512.  Salary  vouchers. — Officers  paid  on  separate  vouchers  not 
attached  to  the  office  must  transmit  their  salary  vouchers  to  the 
Director   for   his   inspection   and   approval,   together   with   their 
monthly  personal  reports.     Their  salary  accounts  will  not  be  paid 
unless  the  reports  of  occupation  accompany  them.     ( See  par.  415. ) 

33379°— 21 10 


146  U.   S.   COAST  AND  GEODETIC   SURVEY. 

513.  Vouchers  for  commutation  and  actual  subsistence. — Ac- 
counts  covering  charges   under   this    heading  will   be   rendered 
on  Form  3  (general  voucher)  and  in  accordance  with  the  regula- 
tions   and    the    Director's    instructions    as    to    the    amounts    ro 
be  allowed  under  the  conditions  of  field  work  involved.     (See 
par.  420.) 

514.  Settlement    of    accounts    through    office. — Vouchers    for 
general  outfits,  supplies,  and  repairs  to  vessels  involving  large 
sums  or  for  which  the  chief  of  party  has  not  the  funds  on  hand 
with  which  to  make  payment  may  be  forwarded  to  the  office  for 
settlement.    In  this  event  the  vouchers  must  be  duly  signed  by  the 
person   (or  firm)  entitled  to  receive  the  payment.     The  chief  of 
party  must  certify  that  the  vouchers  are  correct,  that  the  work 
done  is  satisfactory  and  in  accordance  with  the  specifications  and 
contract,  or  that  the  articles  mentioned  have  been  received  and 
are  satisfactory.     Special  directions  for  sending  each  check  to 
the  creditors  must  accompany  each  account.     Monthly  property 
returns  (Form  No.  43)  giving  a  list  of  all  the  items  charged  for 
must  accompany  the  vouchers  as  required  for  regular  monthly 
accounts. 

515.  Abstracts    of    expenditures. — Abstracts    (Form    No.    8) 
must  accompany  all  expense  accounts,  both  original  and  memo- 
randum, except  in  the  case  where  an  officer  has  but  a  single 
voucher  to  transmit  during  any  one  month  and  which  is  to  be 
paid  by  the  disbursing  agent.    All  abstracts  must  correspond  with 
the  briefing  on  the  vouchers. 

516.  Order   of   vouchers   in   abstract. — In   entering  vouchers 
upon  abstracts,  arrange  them   in  numerical  order,   writing  the 
surname  first,  in  the  column  headed  "  To  whom  paid."    The  dates 
of  the  vouchers  must  be  inserted  in  the  abstracts. 

517.  Separate    abstracts    for    different    items    of    appropria- 
tion.— Separate  abstracts  must  be  rendered  for  "  Party  expenses  " 
and  "Repairs  of  vessels"  and  for  all  other  expenditures  coming 
under  different  items  of  appropriation. 

518.  Supplemental  abstracts. — When  vouchers  are  suspended 
and  returned  for  correction,  always  transmit  with  the  corrected 
vouchers  supplemental  abstracts,  in  duplicate,  dated  the  same  as 
the  originals,  to  cover  suspended  vouchers. 

519.  Vouchers  for  different  months  not  to  be  included  on 
same  abstract. — Vouchers  for  expenditures  made  in  one  month 
must  not  be  included  in  the  abstract  for  another  month.    Render 
a  separate  abstract  for  such  vouchers,  and  attach  thereto  a  writ- 
ten explanation  of  the  delay  in  transmitting  the  account. 


REGULATIONS.  147 

520.  Blank  space  and  briefing1  space  on  abstract. — The  blank 
space  in  the  center  of  the  face  of  the  abstract  must  not  be  writ- 
ten over  by  chiefs  of  parties,  nor  must  the  briefing  on  the  back 
of  the  abstract  be  filled  out  by  them. 

521.  Accuracy    of    accounts. — Correctness    in    entries,    exten- 
sions, and  additions  of  abstracts  and  of  all  vouchers  will  insure 
a  more  speedy  settlement  of  accounts. 

522.  Ship's  accounts. — Form  231  is  to  be  used  for  the  pay  of 
crews  of  vessels,  including  the  accounting  for  rations  and  small 
stores.    Form  230  is  to  be  used  for  the  pay  of  ship's  officers. 

523.  Transfer  of  accounts. — When  any  officer  paid  by  a  chief 
of  party  is  transferred  his  account  must  also  be  transferred  on 
Form  327.    Such  transfer  to  be  made  in  duplicate,  one  copy  to  be 
forwarded  to  the  chief  of  party  to  whom  transferred  and  the  sec- 
ond to  be  delivered  to  the  officer  transferred  for  delivery  in  person 
when  he  reports.     In   case  of  separation  from  the  service  by 
resignation  or  other  cause  the  account  must  be  transferred  to  the 
office  for  final  settlement  and  the  disbursing  agent  notified  to  stop 
the  officer's  allotment  if  he  has  any.     (See  par.  12.) 

524.  Accounts  of  two  fiscal  years  not  to  be  merged. — The  ap- 
propriation to  man  and  equip  vessels  being  annual,  the  accounts 
for  pay  and  rations  for  two  fiscal  years  must  not  be  merged. 
Balances  due  June  30  must  be  accounted  for  on  supplemental 
June  rolls  and  not  included  in  the  pay  rolls  for  July. 

525.  Retained  pay. — The  retained  pay  on  the  crew's  pay  rolls, 
June  30,  must  not  be  paid  until  the  amount  of  retained  pay  re- 
quired by  the  regulations  has  accrued  to  the  man  in  the  new 
fiscal  year. 

526.  Supplemental  June  crew's  pay  roll. — All  rolls  for  pay- 
ments on  account  of  preceding  fiscal  year  should  be  marked  "  Sup- 
plemental to  roll  June  30,"  and  must  give  the  balance  due  at  last 
payment  on  account  of  June  crew's  pay  roll. 

527.  Priority  of  settlement  June  crew's  pay  roll. — No  pay- 
ments are  to  be  made  on  crew's  pay  rolls  of  the  new  fiscal  year 
until   the  balance  due  on   the   June   crew's  pay   roll   has  been 
settled. 

528.  Blank  column  July  crew's  pay  roll. — In  the  July  crew's 
pay  roll  the  column  headed  "  Amount  due  last  roll "  will  always 
be  blank. 

529.  Pay  balances  to  be  settled  at  end  of  July. — The  balances 
(i.  e.,  the  retained  pay)  due  on  June  30  must  be  settled  at  the 
end  of  July. 


148  U.  S.  COAST  AND  GEODETIC  SURVEY. 

530.  No  blank  receipts  from  crew. — Under  no  circumstances 
shall  a  member  of  the  crew  be  allowed  to  sign  a  blank  receipt. 
The  instructions  provide  for  all  contingencies  that  occur  in  the 
settlement  of  accounts  without  resorting  to  receipts  in  blank. 

531.  Partial  payments  of  crew. — If  a  member  of  the  crew 
does  not  desire  to  draw  the  full  amount  due  him  at  the  end  of 
the  month,  he  shall  be  required  to  sign  for  such  amount  only  as 
has  been  paid  him.    The  balance  due  and  unpaid  will  be  entered 
in  the  proper  column  on  the  pay  roll. 

532.  Memorandum   receipts. — Form   No.    225,    "  Memorandum 
receipt,"  will  be  used  when  for  any  reason  a  signature  can  not 
be  obtained  on  the  crew's  pay  rolls  at  the  close  of  the  month,  or 
to  be  receipted  at  the  time  of  payment,  and  forwarded  with  the 
crew's  pay  roll  when  it  is  known  that  a  man  is  to  be  absent  on 
detached  duty   (or  discharged  from  the  service)  at  the  close  of 
the  month. 

533.  Mess  treasurer's  receipt. — Form  No.  223,   "  Receipt  for 
commuted  rations  paid  to  caterers,"  will  be  used  when  making 
payment  of  rations  due  men  at  the  time  of  death  or  desertion. 
These  receipts   will  accompany  the  pay  rolls,  and  the  account 
should  also  be  entered  in  the  column  for  rations  and  opposite  the 
name  of  the  decedent  or  deserter. 

534.  Cash  payments. — All  payments,  except  for  traveling  ex- 
penses, made  to  members  of  the  crew  serving  on  board  the  vessels 
of  the  service  must  be  entered  in  the  pay  roll  and  receipted  for 
at  the  time  said  payments  are  made,  unless  signature  is  obtained 
as  provided  in  paragraph  532. 

(a)  Payments  of  commuted  rations  to  the  mess  treasurers  will 
be  receipted  for  on  the  pay  roll  whenever  such  payments  are  made 
in  cash. 

535.  For  accounts  of  members  of  the  crew  while  in  hospitals, 
see  paragraph  97. 

536.  One  ration  each  day  only. — When  a  member  of  the  crew- 
receiving  a  commuted  ration  is  detached  from  his  ship  more  than 
one  day,  only  one  ration  shall  be  paid  him,  either  his  commuted 
ration  or  actual  living  expenses,  not  in  excess  of  the  amounts  al- 
lowed by  the  regulations.     (See  pars.  82  and  420fr.) 

537.  Deduction   of  pay  for  unauthorized   absence. — The  ab- 
sence of  a  member  of  the  crew  from  the  ship,  without  leave,  for 
24  hours  or  more,  must  be  checked  on  the  pay  rolls  against  his  pay 
and  rations  and  a  corresponding  amount  deducted  therefrom. 


REGULATIONS.  149 

538.  Expenses  at  hospitals  not  marine  hospitals. — Vouchers 
(on  Public  Health  Service  forms)  covering  the  expenses  of  men- 
bers  of  the  crew  sent  to  hospitals,  which  are  not  United  States 
marine  hospitals,  and  as  provided  in^  special  cases  by  Article  XIV 
of  the  United  States  Public  Health  Service  Regulations,  properly 
certified  and  accompanied  by  a  full  statement  of  the  circumstances 
shall  be  forwarded  by  the  commanding  officer  to  the  Director  of 
the  Coast  and  Geodetic  Survey. 

539.  When  no  monthly  payments  are  made  crew. — If  for  any 
reason  no  payments  are  made  to  the  crew  for  a  month,  the  pay 
rolls  should  be  prepared  and  forwarded  as  usual,  showing  the 
balance  due  and  unpaid,  but  without  signatures.     If  ony  partial 
payments  have  been  made,  the  necessary  receipts  for  the  pay- 
ments made,  including  clothing  and  small  stores,  must  appear  on 
the  rolls. 

540.  Pay  accounts  need  not  be  balanced  each  month. — It  is 
not  essential  that  all  pay  accounts  should  be  balanced  at  the  end 
of  the  month,  nor  even  at  the  end  of  the  quarter.    The  regulations, 
do  not  require  that  the  petty  officers  and  crew  shall  be  paid  at, 
stated  periods.    The  returns  to  the  disbursing  agent  can,  there- 
fore, always  be  rendered  promptly  when  mail  facilities  permit, 
and  commanding  officers  are  enjoined  to  see  that  there  shall  be 
no  avoidable  delay. 

541.  Commanding  officers  can  not  hold  money  of  members 
of  the  crew. — Commanding  officers  are  prohibited  from  receiving 
or  caring  for  money   (cash)   that  has  been  paid  to  the  men  on 
board  their  ships,  but  a  member  of  the  crew  desiring  to  deposit 
cash  with  the  commanding  officer  may  be  given  a  check  indorsed 
to  his  order,  as  described  below,  and  this  check  may  be  placed  in 
the  safe.    The  commanding  officer  will  give  the  man  his  receipt 
for  said  check,  to  be  returned  by  the  man  to  the  commanding 
officer  when  said  check  is  withdrawn  from  deposit. 

542.  Funds  belonging  to  newly  shipped  men. — Funds  brought 
aboard  ship  by  newly  shipped  men  that  they  desire  to  place  in 
deposit  for  safe-keeeping  should  also  be  exchanged  for  checks. 
When  cash  is  exchanged  for  a  check  the  commanding  officer  will 
draw  the  check  in  favor  of  himself  and  indorse  it  to  the  man's 
order.     In  drawing  the  check,   "  the  object  for  which  drawn  '* 
may  be  stated,  "  cash  for  pay  of  crew  of  (give  name  of  vessel).'* 

543.  Accounts  covering  supplies  from  a  naval  storekeeper. — 
When  articles  of  outfit,  coal,  or  other  supplies  (except  as  herein- 
after mentioned)  are  procured  from  a  naval  storekeeper  or  at  any 
of  the  navy  yards  or  naval  stations,  chiefs  of  parties  will  ob- 


150  U.   S.   COAST  AND  GEODETIC   SURVEY. 

tain  and  forward  to  the  office  duplicate  invoices  covering  the 
cost  and  quantity  of  the  articles  so  procured,  duly  certified,  to- 
gether with  a  property  return. 

(a)  Commanding  officers,  chiefs  of  party,  and  others  are  di- 
rected, when  requesting  articles  and  materials  from  navy  yards 
and  other  supply  stations  of  that  department,  to  inform  the 
proper  official  of  the  yard  or  station  what  Coast  and  Geodetic- 
Survey  appropriation  the  items  will  be  ultimately  charged  against. 

(ft)  Settlement  for  clothing  and  small  stores  procured  from 
naval  stations  will  be  made  in  accordance  with  paragraph  364  of 
these  regulations. 

544.  Accounts  closed  when  a  vessel  is  put  out  of  commis- 
sion.—When  a  vessel  is  put  out  of  commission  and  laid  up,  and 
the  party  disbanded,  all  accounts  should  be  closed  by  the  command- 
ing officer  as  rapidly  as  circumstances  will  permit,  his  vouchers 
forwarded  to  Washington  for  settlement,  and  any  unexpended 
balance  of  advanced  funds  on  account  of  the  Survey  remaining 
in  his  possession  transmitted  direct  to  the  disbursing  agent  at 
the  earliest  practicable  opportunity,  to  the  end  that  his  accounts 
with  that  officer  may  be  balanced  without  delay. 


( 


REQUISITIONS. 

545.  Requisitions  for  stationery.— To  receive  prompt  atten- 
tion, requisitions  for  stationery  should  always  be  made  on  Form 
11,  which  should  be  forwarded  in  sufficient  time  for  stationery  to 
reach  its  destination  by  the  time  it  is  actually  needed.  Such 
amounts  of  stationery  only  should  be  carried  as  will  last  until 
such  time  as  it  is  again  practicable  and  convenient  to  obtain  a 
new  supply.  In  no  case  should  a  requisition  exceed  more  than  a 
season's  supply  of  any  item.  Stationery  not  needed  should  be 
returned  to  the  office  at  the  same  time  that  instruments  or  other 
property  are  being  returned. 

(a)  Under  the  Postal  Regulations  it  is  not  permissible  to  for- 
ward, under  frank  stationery  supplies,  such  as  pens,  pencils, 
letterheads,  envelopes,  etc.,  when  they  exceed  4  pounds  in  wefght. 

(&)  Printed  stationery  does  not  come  under  this  restriction, 
except  forms  on  which  the  printing  covers  less  than  half  the  sheet. 

(c)  It  is  directed  that,  whenever  possible,  permanent  stations 
and  vessels  anticipate  their  stationery  requirements  sufficiently  in 
advance  to   make   freight   shipments.     This   is  not   intended  to 
encourage  stocking  up  excessive  quantities  or  obtaining  supplies 
the  necessity  for  which  is  remote  in  order  to  make  a  freight  ship- 
ment.   The  intention  is  to  carefully  estimate  the  requirements 
for  the  season  far  enough  ahead  so  as  to  make  up  such  a  ship- 
ment.    Ordinarily  50  pounds  are  regarded  a  freight  shipment. 

(d)  Land  parties  are  also  requested  to  obtain  their  stationery 
supplies  in  freight  shipments  when  they  are  in  a  position  to  con- 
veniently handle  it  in  such  quantity. 

(e)  Writing  ink  and  mucilage  should  be  requested  in  freight 
shipments,  as  it  is  not  economical  to  ship  it  otherwise.     Drawing 
inks  can  be  sent  by  mail  at  any  time.     ( See  par.  498. ) 

(f)  Especial  care  should  be  used  in  requesting  articles  that 
deteriorate,  such  as  rubber  bands,  rubber  erasers,  typewriter  rib- 
bons, etc. 

(ff)  The  field  stations  at  San  Francisco  and  Seattle  are  pre- 
pared to  supply  stationery  to  Pacific  coast  parties. 

(ft)  All  shipments  of  stationery  will  be  forwarded  by  freight, 
when  this  method  is  cheaper,  unless  the  requisition  requests  that 
all  or  part  of  the  articles  be  sent  special. 

151 


152  U.   S.   COAST  AND  GEODETIC  SURVEY. 

(i)  The  acknowledgment  of  the  receipt  of  stationery  from  the 
office  is  not  necessary. 

(j)  The  expense  of  printing  any  articles  of  stationery  by  field 
•parties  will  not  be  allowed. 

546.  Requisition    for    instruments    and    general  property. — 
Form  No.  12  will  be  used  for  making  request  to  the  office  for 
instruments  and  for  items  of  general  property,  which  it  is  not 
expedient  or  practical  to  purchase  in  the  field,  arid  which  may 
be  necessary  for  the  proper  execution  of  official  orders  or  instruc- 
tions.   This  requisition  form  may  usually  be  used  when  articles 
are  to  be  shipped  to  the  field. 

(a.)  The  requisition  should  be  forwarded  long  enough  in  ad- 
vance to  allow  ample  time  for  preparing,  packing,  and  transpor- 
tation. 

( & )  Officers  should  limit  their  requisition  to  the  actual  require- 
ments of  the  work  to  be  done. 

(c)  Requisitions  made  for  instruments,  general  property,  or 
othe*  supplies  to  be  used  within  the  office  should  be  made  on 
Form  97,  or  97a.  (See  par.  552«.) 

547.  Requisition  for  funds. — Requisitions  for  funds  will  be 
made  from  time  to  time  as  required  upon  Form  No.  13£,  and 
such  requisition  should  be  forwarded  in  ample  time  for  receipt 
of  reply  before  the  funds  are  needed.    Requisitions  for  amounts 
in  excess  of  current  requirements  will  be  reduced  in  conformity 
with  the  exigencies  of  the  case.     (See  par.  11.) 

(a)  In  making  requisitions  for  funds  chiefs  of  party  must  fill 
in  the  statement  on  Form  13£,  both  as  to  estimated  expenditures 
and  funds  on  hand,  and  dates  must  be  used  in  giving  the  period 
the  requisition  is  intended  to  cover.  A  failure  to  furnish  this 
information  will  necessitate  the  requisition  being  returned  to 
supply  same. 

548.  Requisition    for   blank   checks. — Requisitions   for  blank 
checks  shall  be  made  through  official  channels,  on  the  Secretary 
of  the  Treasury,  Division  of  Printing  and  Stationery,  on  Form 
No.  1231,  furnished  by  the  Treasury  Department  for  this  pur- 
pose.    Six  weeks  should  be  allowed  for  printing  and  delivery, 
and  a  supply  to  last  at  least  six  months  should  be  requested. 

549.  Requisitions  for  medical  supplies. — Requisition  for  medi- 
cal supplies  will  be  made  by  the   medical   officers  aboard  the 
.vessels  of  the  service  upon  Form  B,  Navy  Department,   which 
must  be  approved  by  the  commanding  officer  and  forwarded  to 
the  Director  of  the  Coast  and  Geodetic  survey.     (See  par.  302.) 


BEGULATIONS.  153 

(ft)  The  amounts  required  shall  be  based  on  the  current  sup- 
ply table  of  the  medical  department  of  the  Navy.  Articles  not 
included  in  the  supply  table  or  not  listed  in  the  requisition  will 
not  be  furnished  by  the  Naval  Supply  Depot.  A  separate  list  of 
such  articles  needed  will  be  submitted  for  approval  for  purchase. 
Competitive  bids  will  be  secured  when  practicable.  The  column 
"  On  hand  "  in  the  requisition,  shall  always  be  filled  out. 

(&)  Five  copies  of  every  requisition  must  be  submitted  and 
filled  out  in  accordance  with  instructions  on  the  forms  and  in  the 
front  of  supply  tables. 

(o)  Blank  medical  requisition  forms  may  be  obtained  by  ask- 
ing for  the  same  on  the  usual  stationery  requisition  (Form  11). 

(d)  On  the  requisition  blanks  the  initials  "  U.  S.  S."  will  be 
ruled  out  and  the  words  "  U.  S.  Coast  and  Geodetic  Survey " 
written  in  their  place.  In  the  signing  and  forwarding  of  the 
requisitions,  they  should  be  in  the  following  form:  (Name)  Sur- 
geon, Coast  and  Geodetic  Survey,  and  (Name)  Hydrographic  and 
Geodetic  Engineer,  Coast  and  Geodetic  Survey,  Commanding. 

550.  Transportation  requests. — The  Department  recommends 
the  use  of  transporttion  requests  for  securing  railroad  and  steam- 
boat transportation,  and  will  issue  them  upon  application.  They 
have  proved  advantageous  in  securing  through  rates  to  the  Gov- 
ernment and  in  relieving  officials  of  the  necessity  of  advancing 
private  funds  in  payment  of  traveling  expenses.  A  single  re- 
quest may  sometimes  be  used  in  procuring  a  round-trip  ticket  at 
through  rates  for  transportation  over  an  extended  route.  Unused 
portions  of  railroad  tickets,  obtained  on  transportation  requests, 
should  be  forwarded  to  the  Director  for  redemption,  accompanied 
by  a  statement  of  the  occasion  for  their  nonuse.  Full  directions 
for  their  use  accompany  these  requests.  ( See  pars.  456,  468. ) 

(a)  At  Washington,  requisition  for  transportation  orders  will 
be  made  by  letter,  addressed  to  the  disbursing  agent,  giving  the 
name  of  the  railway  or  steamer  line  over  which  transportation  is 
desired,  and  also  stating  the  appropriation  and  subitem  to  which 
the  transportation  is  chargeable.  At  San  Francisco,  Seattle,  and 
Manila  transportation  orders  will  be  obtained  from  the  field  sta- 
tion of  the  Survey. 


PROPERTY. 

551.  Responsibility  for  safe-keeping   of  property. — All  per- 
sons having  charge  of  property  belonging  to  the  Coast  and  Geo- 
detic Survey  are  held  responsible  for  its  preservation  and  safe- 
keeping, and  are  required  to  take  all  proper  measures  to  protect 
it  from  loss  or  damage,  and  when  such  property  is  not  satisfac- 
torily accounted  for,  the  officer  or  other  person  to  whom  it  was 
intrusted,    shall   be   charged   with    its   value.      (See   pars.    108f, 
564i,  564;.) 

552.  Purchase  of  property. — For  the  methods  to  be  used  in 
the  purchase  of  property  in  the  field,  see  "  Contracts  and  other 
methods  of  purchase." 

(a)  For  purchase  of  instruments  and  general  property  and 
expendable  or  other  supplies  within  the  office,  requisition,  Form 
97,  will  be  used  when  the  purchases  are  to  be  made  from  "  Gen- 
eral expenses  "  and  97a  will  be  used  when  made  from  the  appro- 
priation for  "Party  expenses."  (See  par.  546c.) 

553.  Monthly  purchase   list. — With   each   set   of  original  or 
supplemental  accounts  or  vouchers  sent  to  the  office  for  settle- 
ment chiefs  of  parties  will  transmit  upon  a  separate  sheet  (Form 
No.  43),  a  list  of  all  items  charged  for  in  the  accounts.     This 
list   will  be  checked  by  the  disbursing  officer  and  the  articles 
charged  for  on  the  inventories  of  the  persons  concerned.    Articles 
in  the  nature  of  suppliesi  which  will  soon  be  consumed  may  be 
marked  "  expended  "  on  the  list  and  need  not  be  entered  on  the 
inventories.     The  directions;  to  be  followed  in  making  the  pur- 
chase list  are  given  on  the  back  of  the  form.      (See  pars.  33 
and  511.) 

554.  Transfer  of  property. — Transfer  of  property   may   take 
place  by  agreement  of  parties  in  the  field  or  by  approval  of  the 
Director. 

(a)  Whenever  property  is  transferred  from  one  party  to 
another  in  the  field  or  within  the  office  the  transferrer  should 
take  a  receipt,  in  duplicate,  from  the  transferee  and  forward  the 
two  receipts  to  the  office  to  form  a  basis  of  credit  and  debit 
for  the  transfer  on  the  records  of  the  office.  Form  572  should 
be  used  for  transfers  within  the  office.  The  transferrer  and  the 
transferee  should  each  keep  a  copy  of  the  receipt  of  transfer. 
The  receipt  of  transfer  should  contain  a  complete  itemized  list 
of  the  property  transferred. 
154 


REGULATIONS.  155 

(&)  When  ships  change  commanders,  the  transfers  should  be 
shown  on  regular  inventory  forms,  Forms  14,  14a,  and  55.  Dupli- 
cates need  not  be  sent  to  the  office  for  transfers  of  this  kind. 

(c)  Inventories  of  transfer  should  be  brought  up  to  date  in  all 
the  particulars  provided  for  on  the  forms  aforesaid. 

555.  Acknowledgment  of  property  received. — All  articles  of 
Survey   property,   except   stationery,   shipped   from  the   office  to 
officers  in  the  field  must  be  acknowledged  by  the  officer  when 
receiving  the  same  either  by  letter  addressed  to  the  Director  or 
on  the  original  invoice  Form  506  covering  the  shipment.     Any 
omission  or  defects  in  the  consignment  as  received  must  be  noted. 

(a)  Whenever  any  property  is  returned  to  the  storerooms 
within  the  office  the  sender  should  prepare  a  list  of  articles,  in 
duplicate,  on  Form  573.  The  original  will  be  retained  for  the 
files  of  the  office  and  the  duplicate  signed  and  returned  to  the 
sender  in  acknowledgement  of  the  receipt. 

(&)  The  answer  'to  the  letter  of  transmittal  made  on  the  form 
as  prescribed  will  be  given  in  the  footnote  on  the  form,  and  will 
constitute  a  receipt  for  the  property  returned.  Whenever  any 
irregularities  occur  in  the  shipment,  a  special  letter  may  be 
given  in  answer  and  may  constitute  a  receipt  for  the  articles 
received  in  lieu  of  the  receipt  in  the  footnote  aforesaid. 

556.  Survey  of  public  property. — Any  chief  of  party  or  other 
person  charged  with  public  property  belonging  to  the  Coast  and 
Geodetic  Survey  which,  in  his  opinion,  it  is  no  longer  desirable 
to  keep,  or  when  so  ordered  by  the  Director,  should  cause  an 
inspection   to  be   made   and   make  an    inventory    and   appraise- 
ment of  the  same  on  Form  571,  associating  with  himself  another 
officer  or  employee  of  the  Survey,  or  some  other  disinterested 
person,   and,   when   practicable,   a   postmaster  or   other   Federal 
officer  (at  least  three  persons,  two  of  whom  shall  be  entirely  dis- 
interested), and  forward  it  to  the  Director,   in  duplicate,  with 
recommendation  for  such  disposal  of  the  property  as,  in  his  judg- 
ment, would  be  to  the  best  interst  of  the  Bureau,  and  in  time 
to  get  a  reply  without  causing  unnecessary  delay.     It  will  not 
be  necessary  to  make  affidavit  or  have  witnesses  to  the  signa- 
tures above  mentioned,  except  that  the  aforesaid  officer  or  em- 
ployee shall  witness  the  signature  of  the  two  signing  with  him. 
(See  par.  36.) 

(a)  The  inventory  and  appraisement  should  be  made  in  du- 
plicate on  Form  571,  using  continuation  sheets  of  the  same  dimen- 
sions when  necessary. 


156  U.   S.   COAST  AND  GEODETIC  SURVEY. 

(&)  Before  proceeding  with  the  sale  Form  571  should  be  for- 
warded in  duplicate  to  the  Director  with  recommendation  as  to 
the  method  of  advertisement  and  disposal  of  the  property  whether 
at  public  auction  or  private  sale,  and  if  at  a  private  sale  the 
reasons  therefor. 

557.  Advertisement  of  sale  of  property. — In  case  of  adver- 
tisements in  the  newspapers  the  authority  of  the  Secretary  of 
Commerce  is  necessary,  and  the  names  of  the  papers  in  which  it 
is  recommended  to  advertise  should  be  sent  to  the  Director  to  ac- 
company his  request  for  authority  to  advertise. 

(a)  Advertising  can  be  acomplished  by  mailing  circular  letters 
to  persons  or  firms  interested  in  the  particular  matter  covered  by 
the  invitation  and  by  posting  such  invitation  in  post  offices  or 
other  public  places  where  people  are  accustomed  to  seek  such 
information. 

(&)  Posters  can  be  struck  off  at  a  limited  expense  without 
further  authority.  For  small  lots  of  property  it  is  better  to  adver- 
tise by  posters,  written  or  printed,  as  most  convenient. 

558.  Sale  of  public  property. — Public  sale  by  auction  is  pref- 
erable, unless  the  interest  of  the  Government  will  be  otherwise 
and  clearly  subserved. 

(a)  Upon  approval  of  the  Director  private  sale  may  be  made 
where  it  is  not  profitable  or  expedient  to  conduct  a  public  sale  by 
auction,  but  reasons  for  a  private  sale  must  always  be  set  forth 
and  shown  on  Form  571.  (See  par.  556&.) 

(&)  Sales  may  also  be  made  by  means  of  wTitten  bids,  using 
Form  604  in  connection  with  Form  571.  (See  par  556&.) 

(c)  Emergency  sales  may  be  conducted  when  delay  would 
occasion  unwarranted  expense.  The  property  can  be  disposed  TJf 
on  the  judgment  of  the  custodian  and  the  Director's  approval 
affixed  afterwards.  Circumstances  are  so  varied  and  the  property 
to  be  disposed  of  so  trifling  in  some  instances  that  no  rigid 
rule  can  be  laid  down  that  would  be  applicable  to  all  cases,  but 
the  outlines  here  given  can  be  adjusted  to  fit  almost  any  case 
and  insure  that  the  business  will  be  done  in  a  systematic  manner. 

559.  Net  proceeds  of  property  sales. — Proceeds,  net,  of  every 
sale    must    be    forwarded    to    the   Director,    but    made    payable 
to  the  Secretary  of  Commerce  in  the  event  that  money  orders 
or  drafts  are  sent  in  lieu  of  cash. 

560.  Expenses    of    property    sales. — Expenses    of   every    sale 
must  be  paid  from  the  gross  proceeds  of  each  sale,  respectively, 
and  all  expense  items  must  be  rendered  in  duplicate,  as  provided 
for  on  Form  571. 


REGULATIONS.  157 

561.  Duplicate  of  papers  relating  to  sales. — Duplicate  copy 
of  all  papers  relating  to  sale  will  finally  be  returned  to  the  officer 
or  party  recommending  the  sale  for  his  files  and  the  original 
retained  at  the  office. 

562.  Receipts  from  sales.— All  moneys  received  by  the  Assist- 
ant Director  for  copies  of  records  or  sheets  or  from  the  sales 
of  charts,  publications,  public  property,  or  old  material,  which 
are  required  to  be  deposited  in  the  Treasury,  shall  be  transmitted 
to  the  Secretary  of  Commerce  in  accordance  with  Department 
regulations.     (See  par.  2d.) 

563.  Storage  of  property. — Property  may  be  stored  at  the  ex- 
pense of  the  Government  when  authority  from  the  Director  has 
been  given.     (See  par.  34d.) 

(«)  Whenever  property  in  storage  remains  on  account  of  a 
chief  of  party  or  other  person  who  is  not  likely  to  have  any  fur- 
ther use  for*  it,  a  recommendation  to  have  it  transferred  to  the 
custody  of  the  office  may  be  granted  by  the  Director. 

(&)  In  order  to  facilitate  accounting  for  property  stored  in  the 
field,  chiefs  of  parties,  commanding  officers,  and  others  in  charge 
of  any  property  of  the  Survey,  will  each  make  report  monthly, 
following  rules  in  reporting  the  same,  except  that  there  need  be 
no  storage  report  made  to  this  office  from  the  Philippine  Islands, 
magnetic  observatories,  or  field  stations  unless  specially  ordered 
by  the  Director.  The  directions  given  on  the  back  of  Form  46 
will  be  followed  in  making  these  reports.  (See  par.  34.) 

(c)  Temporary  storage  of  articles  being  used  from  time  to  time 
in  the  season's  work  need  not  be  reported. 

(d)  Property  to  be  shown  on  storage  report  must  be  put  into 
consecutively  numbered  parcels  or  packages,  each  of  which  is  to 
be  tagged  with  Form  54,  upon  which  the  contents  are  to  be  listed. 

(e)  The  packages  should  be  listed  in  numerical  order  on  the 
storage  report,  the  contents  of  each  shown  thereon,  and  a  copy 
of  the  same  furnished  the  party  with  whom  the  property  is  stored. 

(f)  Whenever  a  partial  withdrawal  is  made  from  a  regularly 
stored  package,  the  names  of  the  items  taken  out  should  be  can- 
celed from  the  tag. 

(0)  Storage  receipt,  Form  15,  should  be  used  as  provided  for 
on  the  form  whenever  storage  is  made.  Storage  receipts  are  not 
required  when  property  is  stored  at  a  field  station  or  other  store- 
house of  the  Survey,  or  in  the  storerooms  of  another  department 
or  bureau  of  the  Federal  Government.  The  storage  receipt  must 
be  made  out  in  duplicate.  One  copy  should  be  sent  to  the  office 
and  one  retained  by  the  party  storing.  (See  par.  34c.) 


158  U.   S.   COAST  AND  GEODETIC   SURVEY. 

(h)  All  articles  of  public  property  that  are  to  be  entered  in 
and  carried  on  the  inventories  of  the  chief  of  party  or  other  per- 
son placing  same  in  storage  shall  be  continued  on  such  inventory 
until  responsibility  for  said  stored  articles  is  transferred  to  an- 
other person  by  official  orders.  Note  is  to  be  made  in  the  re- 
marks column  showing  where  such  items  are  stored. 

564.  Inventories. — All  instruments,  general  property,  and 
books  must  be  inventoried  at  the  end  of  each  calendar  year,  and 
on  transfer  of  responsibility,  and  at  such  other  times  as  the  Di- 
rector may  require,  and  in  accordance  with  the  directions  printed 
on  the  forms  or  such  special  directions  as  may  be  given.  ( See  par. 
563ft.) 

(a)  All  items  not  previously  reported  as  expended,  lost,  re- 
turned, or  transferred  must  be  accounted  for  on  the  inventories, 
and  must  be  entered   in  alphabetical  order  under  their  proper 
classifications. 

(b)  Full  explanation  must  be  given  of  the  damage  to  or  loss 
of  any  instruments,  and  any  article  not  in  good  or  serviceable 
condition  should  be  so  noted  in  the  remarks  column.     Specific 
explanation  must  be  given  of  the  expenditure  of  any  article  not 
manifestly  of  an  expendible  nature. 

(c)  Forms  to  be  used  for  rendition  of  instrument  and  general 
property  inventories  are  Form  55  for  ship's  general  property  and 
Forms  14  and  14a  for  instruments  and  for  general  property  which 
does  not  belong  to  the  account  of  a  vessel.     Form  14  is  a  cover 
for  Form  14a.     Forms  18  and  18a  are  to  be  used  for  inventory  of 
books.     No  inventory  will  be  accepted  if  not  made  on  the  forms 
as  herein  directed. 

(d)  The   appliances   and   outfit   of  tools   on   board   a   launch 
should  not  be  included  with  the  tools  and  appliances  belonging  to 
a  ship,  but  should  be  shown  in  a  separate  inventory  of  the  launch 
on  Form  14  and  Form  14a. 

(e)  The  outfit  of  tools  and  appliances  of  an  automobile  truck 
should  not  be  included  with  other  general  property,  but  should 
be  mentioned  in  connection  with  the  truck.     It  may  be  reported 
in  a  special  inventory  or  not,  as  may  be  deemed  most  practicable, 
in  accordance  with  the  judgment  of  the  person  who  makes  the 
inventory. 

(f)  Surgical  instruments  or  medical  supplies  on  board  a  vessel 
should  be  accounted  for  on  a  separate  inventory  on  Form  14  and 
Form  14a.     Surgical  instruments  not  on  board  a  vessel  may  be 
reported  on  the  regular  general  property  inventory,  Form  14. 


REGULATIONS.  159 

(#)  Form  of  transmitting  letter  on  page  3  of  Form  55,  prop- 
erly filled  out,  will  be  sufficient  for  sending  ship's  inventory  of 
general  property  to  the  office,  and  form  of  transmitting  letter  on 
the  front  of  Forms  14  and  18  likewise  will  be  sufficient  in  sending 
such  inventory  as  may  be  made  out  on  those  forms. 

(7i)  Any  instrument  or  item  of  general  property  not  accounted 
for  to  the  satisfaction  of  the  Director  will  have  to  be  paid  for 
by  the  responsible  party  by  an  amount  not  to  exceed  its  cost. 
(See  par.  512.) 

(i)  Articles  reported  "Lost"  or  "Can  not  be  found,"  without 
being  accompanied  by  proper  remarks  to  show  that  they  were 
unavoidably  lost  while  being  used  in  official  work,  or  that  due 
and  reasonable  care  was  being  taken,  may  have  to  be  paid  for  in 
a  sum  not  to  exceed  their  cost  values.  ( See  par.  551. ) 

(;')  When  the  expenditure  of  an  instrument  or  piece  of  general 
property  has  been  approved  by  the  Director  by  letter,  reference 
to  the  letter  should  be  made  when  the  expenditure  is  shown  on 
the  inventory. 

(fc)  Whenever  property  outside  of  the  office  is  no  longer  needed 
for  use  and  is  of  a  value  less  than  the  expense  of  selling,  or  of 
being  shipped  to  the  office,  or  of  being  stored,  the  person  having 
charge  of  the  property  should  report  the  facts  to  the  office  and 
request  instructions  for  the  disposition  of  the  property. 

(I)  All  inventories  of  instruments  and  general  property  and 
surgical  instruments  will  be  checked  at  the  office  where  the 
account  is  made  up  from  the  last  previous  inventory  and  from  the 
monthly  purchasing  lists,  together  with  such  transfers  or  other 
disposal  or  receipt  of  property  as  may  be  shown  by  documents 
on  file. 

(m)  Letter  announcing  that  the  inventory  has  been  approved 
will  constitute  a  receipt  for  it. 

(n)  Instruments  and  general  property  in  use  in  a  division  or 
section  of  the  office  or  by  a  chief  of  party  will  be  carried  on  the 
account  of  the  division,  section,  or  party,  and  the  chief  of  each 
shall  be  the  custodian  of  the  same.  Persons  using  such  property 
may  be  held  accountable  to  their  respective  chiefs  for  it.  Prop- 
erty will  not  be  carried  on  personal  accounts  unless  it  is  to  be 
used  distinctively  and  apart  from  division,  section,  or  party  work. 

(o)  Copy  of  each  inventory  rendered  should  be  kept  by  its 
author.  The  inventory  should  be  made  from  an  actual  inspection 
of  articles  on  hand. 

565.  Inventory  account  of  "Director  of  Coast  Surveys." — 
All  instruments  and  general  property  belonging  to  the  United 


160  U.   S.   COAST  AND  GEODETIC  SUEVEY. 

States  Coast  and  Geodetic  Survey  in  the  Philippine  Islands  will 
be  charged  to  the  account  of  the  "Director  of  Coast  Surveys, 
Manila,  P.  I." 

(a)  Parties  having  property  on  their  personal  account  when 
detailed  to  duty  in  the  Philippines  should  have  the  same  trans- 
ferred to  the  account  of  the  "  Director  of  Coast  Surveys  "  if  said 
property  is  taken  to  Manila.  If  they  retain  any  of  the  property 
on  that  account,  they  should  report  it  to  the  "  Director  of  Coast 
Surveys  "  while  under  his  direction. 

(6)  Parties  who  have  property  on  their  personal  account  with 
the  Director  of  Coast  Surveys  and  bring  it  away  from  the  Philip- 
pine Islands  should  have  it  transferred  to  their  personal  account 
with  the  Washington  office. 


' 


MISCELLANEOUS. 

566.  Certified    copies    of    records.  —  Whenever    a    transcript, 
photograph,   tracing,   or   other   copy   from    the   original    Survey 
records  or  sheets  of  the  Survey,  furnished  for  use  outside  of  the 
office,  requires  a  certificate  as  to  its  correctness,  such  certificate 
shall  be  signed  by  the  Director,  but  for  use  in  court  the  seal  of 
the  Department  must  be  affixed,  together  with  a  certificate  of 
authority  signed  by  the  Secretary.    Such  transcript,  photograph, 
tracing,  or  other  copy  for  other  than  official  use  shall  be  furnished 
at  cost. 

567.  Authority  to  publish  information.  —  The  printing  of  Tide 
Tables,  Coast  Pilots,  bulletins,  and  other  special  publications  of 
the  Coast  and  Geodetic  Survey  may  be  authorized  by  the  Director 
in  such  editions  as  the  interests  of  the  Government  and  of  the 
public  require. 

568.  Inspectors  at  field  stations  to  act  as  sales  agents.  —  Eacfr 
officer  in  charge  of  a  field  station  shall  act  as  a  quarterly  agent 
for  the  sale  at  published  prices  of  Coast  and  Geodetic  Survey 
publications.    He  shall  keep  a   stock  of  such  of  the  Bureau's 
charts  and  other  publications  as  his  judgment  and  experience 
indicate  are  likely  to  be  needed  to  supply  the  demand.     (See  par., 


(a)  Inspectors  in  charge  of  field  stations  are  authorized  ta 
issue  publications  free  of  charge  for  official  busines  only,  or  they 
may  be  issued  free  in  exchange  for  valuable  nautical  information 
received,  which  information  shall  be  immediately  reported  to  the 
Director. 

(6)  Inspectors  in  charge  of  field  stations  will,  from  time  to 
time,  be  notified  by  the  office  that  certain  issues  have  become 
obsolete.  They  are  hereby  authorized  to  condemn  and  destroy 
obsolete  or  shelf-worn  charts  and  other  publications,  taking  credit 
for  same  in  their  quarterly  sales  agency  reports.  At  the  time 
such  destruction  is  effected  they  will  immediately  certify  sucli 
action  to  the  Director. 

(c)  Should  inspectors  desire  to  retain  for  record  purposes  any 
obsolete  issues,  they  are  authorized  to  do  so,  provided  such  issues 
are  stamped  "  Obsolete  "  to  prevent  their  sale  through  mistake. 
33379°—  21  -  11  161 


162  U.   S.   COAST  AND   GEODETIC   SURVEY. 

They  will,  in  such  cases,  certify  that  such  issues  have  been 
stamped  as  directed,  and  thereafter  drop  them  from  their  in- 
ventories. 

(d)  Other  sales  agents  will  from  time  to  time  be  directed  to 
turn  over  to  inspectors  obsolete  publications  for  destruction. 
Inspectors  will  receive  and  destroy  such  issues,  receipting  to 
sales  agents  therefor  and  forwarding  duplicate  to  this  office. 

(c)  All  officers  in  charge  of  field  stations  are  required  to  make 
quarterly  reports  showing  the  total  quantity  and  value  (including 
file  copies)  of  all  charts  and  other  publications  on  hand  at  the 
beginning  of  the  quarter,  the  quantity  and  value  received  during 
the  quarter,  the  quantity  and  value  destroyed  during  the  quarter, 
the  quantity  and  value  issued  free  during  the  quarter,  the  quan- 
tity and  value  sold  during  the  quarter,  and  the  quantity  and 
value  of  all  charts  and  other  publications  on  hand  at  the  end  of 
the  quarter.  Such  reports  will  be  accompanied  by  remittances  of 
all  moneys  received  from  the  sale  of  charts  and  other  publications 
during  the  quarter.  No  commission  is  allowed  to  employees  of 
the  Department  of  Commerce  for  the  sale  of  charts  or  other 
publications.  When  such  reports  show  the  issue  free  a  supple- 
mental list  must  be  attached  thereto  (with  the  exception  of  the 
report  of  the  Director  of  Coast  Surveys,  Manila,  P.  I.),  showing 
to  whom  free  issues  were  made,  what  charts  or  other  publica- 
tions were  so  issued,  the  price  of  each,  and  whether  on  account 
of  "  official  business  "  or  "  in  exchange  for  valuable  information 
received."  For  purposes  of  accounting,  all  charts  and  other  pub- 
lications issued  to  inspectors  in  charge  of  field  stations,  whether 
for  files  or  for  sale,  are  charged  at  full  prices,  and  must  be  ac- 
counted for  as  a  whole  in  quarterly  reports. 

. 


INDEX. 


Paragraph. 

Absence,  due  to  own  misconduct 429 

from    field    of    duty 75 

leave  of ; 110 

without    leave 102 

See  also  Leave  of  absence. 

Absences,  desertions,  etc 101 

Abstracts,   accuracy   of 521 

blank   and   briefing   spaces 520 

expenditures 515 

order  of  vouchers  in 516 

separate  for  different  appropriations 517 

supplemental 518 

Accounts 482-544 

abstract,  of  expenditures 515 

order  of  vouchers  in 516 

abstracts,  blank  and  briefing  spaces 520 

separate,  for  different  appropriations 517 

supplemental 518 

accuracy  of 521 

administrative   examination    of 482 

anticipated  expenditures 499 

avoidance  of  expenditures  in  excess  of  appropriations 484 

bills,   itemized 501 

charges  for  certain  articles  disallowed 495 

checks,  canceled  and  mutilated 490 

lost 489 

chief,  division  of 8 

closed  when  vessel  is  put  out  of  commission 544 

contract  to   accompany   voucher 504 

constructive  allowance 488 

crew,  expenses  of  in  hospitals,  not  marine  hospitals 538 

crew's,    In    hospital 535 

damages,  bills  for 508 

expenditures,  anticipated 499 

classification    of 493 

subreceipts  for 503 

future   or  anticipated    expenditures 499 

funds  of  newly  shipped  men 542 

information  of,  from  disbursing  agent 487 

ink  and  mucilage 498 

instruments,  expense  of  repairs  of 494 

irregular  items  of 483 

lost  checks 489 

mess,   record   of 40,  381 

money  of  crew  not  to  be  held  by  commanding  officer 541 

163 


164  INDEX. 

Accounts — Continued.  Paragraph. 

month,  calculation  of  fractions  of 507 

object  of  the  expenditure 486 

pay,  balances,  crew's  settled  at  end  of  July 529 

crew,  deduction  for  unauthorized  absence 102c,  108e,  537 

need  not  be  balanced  monthly 540 

retained,   crew's  pay   roll 525 

pay  roll,  crews — 

accounts  need  not  be  balanced  each  month 540 

blank  column,  July 528 

June  supplemental,  priority  of 527 

retained 525 

supplemental,  June 526 

when  no  payments  are  made 539 

payments,    cash,    to   crew 534 

partial,  of  crew 531 

small   cash 502 

postage  and  rubber  stamps 497 

property,  list  of,  with  vouchers 33,  511,  553 

ration?  of  crew 82,  420fc,  536 

receipt,  mess  treasurer's 533 

receipts,  blank,  from  crew „. 530 

memorandum 532 

requisitional  articles,  charges  for 495 

seamen  shipped  at  a  field  station 100 

settlement,  through  office 514 

ships 522 

supplies  from  naval  storekeeper 543 

transfer  of  officers' 12,523 

transmission  of,  monthly 491 

transportation,  vouchers  for 506 

two  fiscal  years,  to  be  separate 524 

unusual  items  of  expenditure 485 

voucher,  statement  on  to  refer  to  bids 505 

vouchers,  commutation  and  actual  subsistence 420,  513 

date  and  briefing 510 

different  months  to  be  on  separate  abstracts 519 

general,  preparation  of 500 

order  of,  in  abstract 516 

salary 415,  512 

separate  months 492 

signatures  to 509 

war-tax  exemptions 496 

Accrued  leave 111 

Acknowledgment  of  property  received 555 

Active  duty  pay  of  retired  commissioned  officer 440 

Address  of  packages  sent  to  office 474 

Adresses,  officers'  and  employees' 19 

Adjustment  of  leave 119 

Admission   to   lighthouses 127 

Advances   404-408 

clothing  and  small  stores 368 

compensation  for  disbursement  of  not  allowed 405 


INDEX.  165 

Advances — Continued.  Paragraph. 

form  of , 407 

not  limited  to  one  fiscal  year 410 

requisition  for 406 

Advertisement  of  sale  of  property 557 

Advertising  in  newspapers 342-343 

purchases  to  be  made  by 341 

Affidavit,  travel  voucher 463 

Aids,  appointments,  commission,  etc 65,  66 

Allotment  of  pay  of  crew 418 

notification  to  stop  payment  of 419 

Allotment  of  pay  of  officers " 416,  417,  433 

Allotment  for  expenses 402-403 

confined  to  fiscal  year _ : 403 

notification  to  stop  payment  of 419 

Allowance,  constructive 488 

Allowances,  commissioned  officers 441-448 

commutation  of  quarters 442 

dependents 446 

emergency  legislation 445 

heat  and  light,  in  kind  or  commuted 443 

quarters,  in  kind  or  commuted 441 

status  while  sick 448 

transportation,  dependents,  in  kind 470 

transportation,  household  effects 470b 

vouchers,  commutation,  quarters,  heat,  light 444 

vouchers  for  dependents . 447 

Annual  reports 23 

Application  for  leave 118 

by   telegraph 16 

Appointments,  commissioned  officers 65 

officers  and  employees  in  the  classified  service 68 

Approval  of  original  field  sheets 63 

Archives,  records  to  be  placed  in 58 

Assistant  Director 2 

Assistants  to  chief  engineer 321-329 

bridge  signals,  to  act  only  on 327 

bunker  temperature 329 

day's  duty 321 

engineer  on  watch 325 

liberty 324 

report  unusual   occurrences 328 

steam  log 322 

supervise  subordinates 326 

supervision  of  machinery 323 

Attention  to   duty 128 

Authority,   furnishing  information 132 

public  information 567 


pay,  commissioned  officers 422 

Benefits,  Tublic  Health  Service 78 

Bids,  details  relating  to  repairs,  additional 359 

lowest  to  be  accepted 350 

oral   agreement  of ^ 351 


166  INDEX. 

Bids — Continued.  Paragraph. 

reasonable  time  to  be  allowed 349 

repairs  of  vessels 357,  359 

to  be  forwarded 352 

statement  on  voucher  to  refer  to 505 

supplies,    etc 347-340 

when  parties  are  at  a  distance 353 

Billets,   station 174 

Bill  of  lading,  Government,  for  freight  shipments 471 

Bills,  damages 508 

invoices   for   purchases , 367 

itemized : 501 

lading,  Government,  use  of 480 

settlement  of 225 

station 173,  308 

watch 257 

Boilers,   inspection   of 249 

Bond,  chief  of  party 401 

disbursing  agent • 400 

Bonds 400-401 

Books,  charges  of •___ 495 

inventory  of 564 

log,  of  vessels 175 

Bulletins,  authority  to  publish 567 

Cable  messages 14 

Caps,  aprons,  and  coats,  white,  furnished  messmen 377 

Car,  sleeping  and  parlor,  when  traveling 460,  4686 

Cash  payments,  small 502 

crew 534 

Change  of  station 466 

Chart  agent,  inspector  of  field  station  to  act  as 568 

Charts,  chief,  division  of 6 

Checks,  blank,  requisition  for 548 

cancelled  and  mutilated _*  490 

lost 489 

signature  to 409 

Chief  clerk 307-320 

Chief  clerk 3 

Chief  engineer 307-320 

bunker   temperature 313,  329 

coal  report,  daily 318 

estimates 315 

examination  of  tail  shaft,  etc 319 

lire,  precautions  against 312 

tires  and  engines,  permission  to  start 316 

general  duties 307 

log 311 

machinery,  personal  supervision  of 309 

pumpe 314 

station  bill 308 

strainers  and  drainage  system 317 

supervise  duties  of  subordinates 310 

surveying  duties 320 


INDEX.  167 

Paragraph. 

Chief  of  division,  accounts 8 

charts 6 

geodesy — : 4 

hydrography  and  topography 5 

terrestrial  magnetism 7 

Chief  of  party,  advances  to 404 

bond  of 401 

Chief  petty  officers 81,  90,  91 

City,  travel  through 455 

Classification  of  expenditures 493 

Clothing,  small  stores,  mess  supplies  and  provisions 363-382 

accumulation  fund 373 

adjustment  of  prices 372,374 

advances  for 368 

amount  of  purchases  of,  to  be  limited 366 

expense,  of  preservation  of 372 

how  purchased 363 

inventory 39,  371 

invoices  and  bills 367 

issuing  days 375 

losses  of 372 

price  of 372,374 

purchase  of,  from  Navy 364 

in  the  open  market 365 

report  of 37 

inventory  of 39,  371 

issues 38 

responsibility  for  loss  of . 369 

returns  made  monthly 39,  371 

transfer  of,  on  change  of  command 376 

Coal  reports 54,  318 

Coast  Pilots,  authority  to  publish 567 

Coats,  caps,  and  aprons,  white,  furnished  messmen 377 

Command,  transfer  of  clothing  and  small  stores  on  change  of 376 

Commanding  officer 221-255 

appoints  mess  audit  board 227 

boilers,  inspection  of 249 

care  of  health  and  comfort  of  crew 231 

complement  of  vessel 247 

correspondence,  official  file  of — ; . 233 

crews,  shipping  of 246 

disciplinary  treatment  of  officer 236 

diseases,    infectious : 252 

economy,  exercise  of 234 

examination  of  log  books 224 

executive  officer,  to  be  informed 229 

informed  when  leaving  ship 248 

present  at  investigation  of  offenses 235 

file  of  official  papers  accessible 228 

following  regulations  as  to  accounts,  etc 245 

handle  vessel  when  necessary 230 

mail,  notification  in  regard  to 241 


168  INDEX. 

Commanding  officer — Continued.  Paragraph. 

money  of  crew  not  to  be  held 541 

night   order  book 253 

official  communications,  delivery  of 240 

orders  not  changed   by   absence 226 

passengers,  receipt  and  report  of 242 

report  of  accident  or  damage 239 

responsibility 222 

rules  for   preventing   collisions 237 

routine  duties,  enforce  rules  for 232 

scheme  for  painting  ship 243 

settlement  of  bills 225 

shipwreck  or  collision 238 

tail  shaft,  examination  of 251 

telegraph  movement  of  vessel 244 

vessel,  report  of  condition  of 250 

vessels  in  distress,  aid  to 254 

assistance  to,  to  be  logged 255 

weekly  inspection 223 

Commissioned    officers 65 

Communications,  official 0 

Commutation,  actual  subsistence,  vouchers  for 420,  513 

subsistence 420 

when  not  allowed 420m,  n 

traveling  expenses  when  interwoven 458 

Commutation,  commissioned  officers 441,  448 

for   dependents 445,  446 

See  also,  Allowances. 

Companies  or  firms,  contracts  with 360 

Compass  deviation 188 

Compensation,  payment  of,  and  salaries 411 

personal  injury 77 

Complements   of   vessels 84,  247 

Conduct  report  of  seamen 42 

Contracts,  accompany  voucher 354,  504 

advertising  in  newspapers 343 

approval  of  by  Secretary  of  Commerce 345 

authorized  by  law 340 

companies  or  firms 360 

eight-hour  law 344 

expense  incurred , 403 

methods  of  purchase,  other 340-362 

procedure  in  procuring  proposals  and  awarding  of 361 

Subletting,  eight-hour  law 344 

See  also  Purchases. 

Contributions,  presents,  etc 124 

Correspondence 9-21 

commanding   officer 333 

courtesy  in 21 

Court   leave 114 

Courtesy  in   correspondence 21 

Crew: 

absence  without  leave 102 

accounts  of,  in  hospital 97,  535 


INDEX.  169 

Crew — Continued.  Paragraph. 

benefits,  Public  Health   Service 78 

blank  receipts  from,  not  allowed 530 

changes  in  officers  and  crew  and  report  of  passengers  carried —  47 

complements    of 84,  247 

conduct  report  of  seamen  at  hospitals ,_?. 42 

continued  service  pay 83 

deductions  of  pay  for  unauthorized  absence 102c,  108e,  537 

desertions,  absences,  etc 101 

discharge  at  own  request 94 

for    cause 93 

from  hospital,  report 44 

outside  of  United  States 95 

report  of 48 

upon  expiration  of  term 92 

disposition  of  effects  of  deceased  member  of 339 

disqualified    persons 86 

expenses  of  burial  of  deceased  member  of 79 

expenses  of,  in  hospitals  not  marine 538 

funds  of  newly  shipped  men 542 

health  and  comfort  of 231 

incompotency 109 

men  at  hospitals,  report  of 43 

mess  treasurer's  receipt 533 

minors  not  to  be  shipped 87 

money  of,  not  to  be  held  by  commanding  officer 541 

obedience  to  orders 123 

offenses  and  punishments 198 

offenses,    inquiry    into 201 

pay  of 106 

accounts  need   not   be  balanced   monthly 540 

and  rations  in  hospital 98 

roll  of,  when  no  payments  are  made 539 

payments,  cash 534 

partial 531 

physical    examination 85 

promotions  from  next  lower  class 91 

rations 82,  420fc,  536 

commuted,   payment  of 534a 

receipts  in  blank  from,  not  allowed 530 

niemorandum 532 

reduction   in   rating 109 

rejection  and  waiver  of  disability 49 

report  of  transfer  of  member  of 46,  96 

reshipping  a  man,   to  prevent 50 

retained  pay  of 107 

seamen  shipped  at  field  station 100 

shipment  of  men,  report  of 45 

shipped  in  accordance  with  shipping  articles 80,  246 

shipping  articles  to  be  read 89 

shore  liberty 103,  HOc,   190,  191,  324 

dependent  upon  conduct . 105 

deprivation    of 104 

status  of  men  in  hospital 97 


170  INDEX. 

Crew — Continued.  Paragraph. 

term,  of  employment 88 

transfer  of  member  of 44,  96 

report  of 46 

uniforms,  chief  petty  officers 81 

vacancy  cre^^d  by  transfer  of  accounts 99 

vacancies  filled  by  commanding  officer 90 

See  also  Vessels. 

Crews  of  vessels,  shipment  of,  etc 80,  246 

Criticism  and  conspiring,  officers 330 

Damages,  bills  for 508 

Date  and   briefing  of  vouchers 510 

Death,  disposition  of  effects  in  case   of 339 

expenses  of  burial  in  case  of 79 

Decisions  of  comptroller  relating  to   commutation 446 

Deck    officers 65,  66 

Descriptive    reports 25 

Desertions,  endeavor  to  check 101 

punishments     for 108a 

Dependents,   emergency   legislation 445 

Destruction  of  property,  punishment  for 108f 

Director  of  Coast  Surveys,  Philippine  Islands,  inventory  account  of_  565 

Director,  the 1 

Disbursing  agent,  bond  of 400 

information  about  accounts 487 

Discharge   of   member   of   crew 48 

cause 93 

expiration    of    term .  92 

outside    of    United    States 95 

own  request 94 

seamen  from  hospital,  report  of 44 

.Discipline,  rules  for,  on  shipboard 144-220 

Diseases,  infectious,  to  be  reported 252 

Disobedience,  penalty  for 108c,  d 

Disorderly  language,  etc.,  officers 331 

Distress,  aid  to  vessels  in 254,  336 

assistance  to  vessels  in,  to  be  logged 255 

Dressing  ship 211 

Duty,  attention  to 128 

Duties,  Assistant  Director 

chief  of  division,  accounts 8 

charts 6 

chief  clerk 3 

geodesy 4 

hydrography  and  topography 5 

terrestrial    magnetism 7 

Eight-hour  law,  in  contracts 344 

Employees,  absence  from  field  of  duty 75 

field   parties 70 

per  diem,  pay  of 1 414 


INDEX.  171 

Paragraph. 

Employment,  extra  observers  and  deck  officers,  Philippine  Islands —  71 

mates  in  Philippines 72 

term  of,  of  crew 88 

Equipment,  medical,  for  vessels 337 

Estimates,  based  on  actual  prices 397 

blank  forms  for 385 

bonds,  allotments,  and  advances 383—410 

confined  to  fiscal  year 388 

exceeding,  not  permitted 399 

expenses  must  keep  within 384 

explanations  of 398 

pay  and  subsistence 391 

preparation 395 

repairing  instruments 394 

repairs,  separate  from  outfit,  etc 389,  493 

separate,  for  different  appropriations . 387 

ship's  supplies,  classified 396 

stores,  etc.,  for  vessels 259 

submitted  in  triplicate 390 

subsistence 392 

traveling  expenses 393 

when  not  needed 386 

Examination,  commissioned  officers 67 

junior  field  officers 66 

physical,  crew 85 

private,  instruction  for 121 

Executive  officer 256-275 

allowance  of  water  and  rations  for  ship 272 

communications  or  complaints  to  come  through 270 

conduct  book,  supervision  of 274 

duties  of,  as  watch  officer 269 

estimates  for  stores,  etc 259 

fires,  in  charge  at 267 

inspection,  daily 262 

ship  in  dry  dock 268 

keep  informed  regarding  work 271 

liberty  book,  supervision  of 274 

maintenance  of  good  order 266 

men,  shipment  of 273 

morning  order  book 275 

navigation  duties 26:? 

reports,  daily 261 

responsibility 250 

rules  for  routine  duties,  enforcement  of 265 

ship's  position  to  be  furnished  commanding  officer 264 

ship's  work,  direction  of,  etc 258 

stores,  stowage  of 260 

watch  bills 257 

Expenditure,  unusual   items  of 485 

Expenditures,  abstracts  of 515 

avoid  excess  of  appropriation 484 

classification  of__. 493 


172  INDEX. 

Expenditures — Continued.  Paragraph. 

exceeding  appropriations   not  permitted 484 

future   or   anticipated 499 

object  of  the 486 

subreceipts  for 503 

unusual  items  of 485 

Expense  of  preservation  of  clothing  and  small  stores 372 

Expenses,  keep  within  estimates 384 

medical  and  surgical 79 

monthly,  statement  of 29 

property  sales 560 

traveling 449 

estimates  for 393 

Express,  freight  and 471-481 

address  of  package 474 

collect,  when  sent  to  office 472 

shipments  by,  described 476 

letter  transmitting 477 

not  to  be  valued 473 

when  to  be  made 475 

tax  on  shipments  by 450o,  451,  496 

Extra  observers  and  deck  officers 65,  66 

employment  in  the  Philippine  Islands 71 

Fees,  when  traveling,  to  porters,  etc 461 

Field,  force 64 

inspector  in  charge  of,  to  act  as  chart  agent 568 

parties,  employees  on 70 

station,  inspector  in  charge  of 141 

Firemen,  temporary  pay  of 338 

Flags,  dimensions  of 210 

pennants 209 

Force,  field 64 

Foreign-duty   pay  increase 426 

Fourth  officer's  duties 283 

Freight  and  express 471-481 

address  of  packages 474 

provisions  in  remote  places 382 

Freight  sent  collect  to  office 472 

shipments,  to  be  described 476 

letter  transmitting 477 

to  be  on  Government  bill  of  lading 471 

tax  on  shipments  by 450a,  481,  496 

Funds,  advanced,  to  be  kept  in  Treasury 408 

advances   of,   form 407 

not  limited  to  one  fiscal  year 410 

newly  shipped  men 542 

personal   effects  of  deceased    seamen 339 

requisition    for -  11,  406,  547 

Furlough    (see   Leave   without   pay) 112 

Furlough    pay,    commissioned    officers 430 

Geodesy,  chief,  division  of 4 

General    expenses,    classification    of 493d 


INDEX.  17-3 

Paragraph. 

Hands,  limit  of  travel  for 453 

Heat  and  light   (see  also  Allowances) 441-448 

Home  port,  to  be  fixed  by  the  Director 465 

Home   station  and  change  of  station 466 

Honors   and   distinctions    on    vessels 208 

Horses,  and   mules,   report  of 35 

Hospital  benefits 78 

Hospital,  pay  and  rations  in 98 

status  of  men  in 97 

Hours,  office 129 

Hydrographic^and  geodetic  engineers 65,  67 

Hydrography  and  topography,  chief,  division  of 5 

Incompetency,  reduction  in  rating  for 109 

Influence,  political,  use  of 122 

Information,  authority  for  furnishing 132 

authority  to  publish 567 

Injury,    personal,    compensation    for 77 

report  of 32 

Ink,  charges  for 498 

Inspection  of  vessel,  report  of 41 

Inspector  in  charge  of  field   station 141 

accounts  for  seamen  shipped 100 

act  as   chart   agent 568 

Instruction,  private,  for  examination 121 

Instructions  to  accompany  travel  vouchers 451 

work   confined   to 76 

Instruments,   charges   for 495 

estimates  for  repairing 394 

expense  of  repairs  of 494 

inventory    of 564 

requisition  for 546 

Interests  of  service 125 

Intoxicating  liquors 219 

Inventories,  books 564 

Director  of  Coast  Survey,  Philippines 565 

instruments 564 

general  property 564 

Inventory,  clothing  and  small  stores 371 

Invoices   and  bills   for  purchases 365,  367 

Invoices  for  purchases  from  Government  departments 355 

Issuing  days  for  clothing  and  small  stores 375 

Junior  field  officers,  examination 66 

Leave  of  absence 110 

accrued 111 

adjustment    of 119 

application  for 118 

by    telegraph 16 

court 114 

District  of  Columbia 117 


174  INDEX. 

Leave  of  absence — Continued.  Paragraph. 

military 113 

new    employees 116 

on  vessels,  not  reported  for  less  than  24  hours llOc 

temporary  employees 115 

without  pay 112 

charged  in  periods  of  one  day  and  multiples 112<i 

Leave  of  absence,  commissioned  officers  : 

extended  by  the  Secretary 110& 

pay  while  on  furlough 430 

pay  while  on  leave 427 

pay  while  on  sick  leave f 42S 

sick-leave  status  governing  pay  and  allowances 448 

See  also  Pay. 

Lectures,  publications  and 133 

Letters  transmitting  shipment 10,  10&,  477 

Letters,  transmitting 10 

Liberty,  shore 103,  llOc,  190,  191,  324' 

Lighthouses,  admission  to 127 

Liquor,  intoxicating 219 

List  of  articles,  classification  of 493 

Log  books,  examination  of 224 

Longevity,  how  computed 423o 

pay 42:', 

Losses,  clothing  and  small  stores 372 

Magnetism,  terrestrial,  chief,  division  of 7 

Mail,  notification  in  regard  to 241 

registered 20 

shipments  to  be  by,  when  practicable 478 

Mates,  employment  of,  in  Philippines 72 

Meals,  allowance  for,  when  on  travel  status 462 

Medical  and  surgical  equipment  for  vessels 337 

Medical  and  surgical  expenses 79 

Medical  officer 295-306 

daily  sick  report 53,298 

drinking  water 399 

examination  of  recruits 305 

general  duties 295 

medical  outfit,  charge  of 300 

new  regions,  report  on SO-". 

sanitary  condition,  port 297 

ship 296 

season's  report 

sidk  call 301 

supplies,  medical  and  surgical 3O2,  549 

surveying  duties 304 

vaccination  of  crew 306 

Men  in  hospital,  status  of 

Mess  bill,  deductions  and  allowances 

Mess  responsible  for  supplies  purchased  from  public  funds 380 

accounts,  report  of  audit  of —  40,  381 

for  officers  and  crew 

record  of 381 


INDEX.  175 

Paragraph, 
Moss  supplies,  clothing  and  small  stores 363^382 

purchase,  on  credit 378 

with  public  funds 379 

Mess  treasurer's  receipt 533 

Messages,  cable 14 

Mileage 464 

officers  not  exempt  from  war  tax  for 468& 

Fee  also  Travel. 

Military  duty,  uniforms  when  on 130 

leave 113 

Minors  in  crew 87 

Money  transactions,  private  with  crew,  forbidden 200 

Month,  calculation  of  fraction  of 507 

Monthly,  purchase  list 33,  511,  553 

purchase  list 33 

report  and  journal  of  field  party 28 

statement  of  expenses 29 

Movement  of  vessels  to  be  reported 244 

Mucilage,  charges  for 498 

IVnvy  yards,  repairs  or  purchases  at 362 

Newspaper,  advertising  in 343 

Night  order  book,  commanding  officer 253 

Obedience  to  orders 123 

Obesrvations  for  ship's  position 187 

Offenses  and  punishments  of  crew 108 

Office   hours 129 

Officer,  commanding,  duties  of 221-255 

deck  284-294 

arrivals  and  departures  from  ship. "87 

duties  in  port 285 

general   duties _ 284 

keep    himself   informed 286 

leave  deck  in  charge  of  petty  officer 294 

log  to  be  written  properly 292 

prevent  unnecessary  noise 291 

reports 290 

watches  and  day's  duty 293 

when  ship  is  In  danger  of  dragging 288 

yards  and  rigging,  care  of__                  289 

Officers,  absence  from  field  of  duty 75 

accounts,  transfer  of 12 

benefits  of  Public  Health  Service 78 

charges  against 202 

chief  petty 81,  90,  91 

commissioned,  appointment  of 65 

examination  of,  for  entry  and  promotion 67 

junior  field  officer 66 

criticism  and  conspiring. 330 

dignified  manner  to  be  maintained  on  vessels 198 


176  INDEX. 

Officers— Continued.  Paragraph. 

disciplinary  treatment  of 236 

disorderly    language   or   conduct 331 

field,  reports  required  of 415 

salary   vouchers 415 

generally 330-334 

mess 213 

pay,    assignment   of 416,  417,  433 

quarters,  not  to  vacate  for  passengers 334 

regulations,  must  know 135 

report  of  fitness  of 27 

reporting  at  Washington  office 31 

separations  and  reductions  of 74 

service  of,  continuous 130 

Sunday  work 333 

suspension  from  duty  of 73 

talebearing 332 

Officers  and  crew,  report  of  changes  in 47 

Officers  and  employees,  addresses 19 

appointments  of    in  the  classified  service 68 

petty,  routine  duties  of 203 

promotions   of 91 

vacancies  in  complement  of 90 

promotions  of,  in  the  classified  service 69 

watch^  duties  of  executive  officer  as 269 

Official  communications 9 

Official  indorsement  of  telegrams 15 

Oppression    of   subordinates 131 

Orders  or  instructions,  report  of  receipt  of 30 

obedience    to 123 

Organization 1-8 

Otfit  and  supplies,  purchase  of 346 

Parcel  post,  shipments  by 479 

Party  expenses,  classification  of : 493 

Passengers,  officers  not  to  vacate  quarters  for 334 

report  of,  carried 47 

reported  by  commanding  officer 242 

Pay,  assignment  of 416,  417,  433 

balances,  crew's  to  be  settled  at  end  of  July 529 

computation  of  by  month  or  day 411,  507 

continued  service,  of  crew 83 

crew , 106,  493c,  522 

accounts  need  not  be  balanced  monthly 540 

deduction  for  unathorized  absence 537 

crew's  allotment  of 418 

employees  classified  service,  amount  withheld  for  retirement 412 

extra,  in  Philippines 413 

temporary   firemen 338 

notification  to  stop  allotment  of 419 

officers,   ship's 493c,  522 

per  diem  employees 414 

rations,  accounts  for,  separate  for  different  years 524 

hospital - 08 


INDEX.  177 

Pay_Contlnued,  •  Paragraph. 

retained,  crew's  pay  roll 525 

of  crew 107 

roll,  crew's,  blank  column,  July 528 

supplemental,  June 526 

priority  of 527 

subsistence 411-420 

estimates    for 391 

withheld  for  civil  service  retirement 412 

Pay,    commissioned    officers 421-434,  493e 

absence  dtte  to  own  misconduct 429 

absence  without  leave 431 

allotments    of 416,  417,  433 

and  allowances  while  sick llOb,  428,  448 

base 422 

furlough 430 

longevity 423 

increase  for  sea  and  foreign  duty 426 

on  leave 427 

retired    officer. 439 

retired,  when  an  active  duty 440 

sea,  when  entitled 425 

sick llOb,  428,  448 

subsistence   and   allowances 411-448 

table 424 

traveling™, , 432 

vouchers   for 415,  434 

.8e-e  also,  Allowances. 

Payments,  fraction  of  month 507 

Payments,  partial  of  crew L 531 

small  cash 502 

Pennants,  flags  and 209 

Personal  reports 24 

Personnel 64-141 

Persons  disqualified  for  crew 86 

Philippines,  pay,  extra  in 413 

Photographs  or  tracings  of  sheets 61 

Political  influence,  use  of 122 

Port,  sanitary  condition  of 297 

Postage 497 

Precedence,  order  of,  on  vessels 143 

Presents,   contributions,   etc 124 

Price,  issuing  of,  clothing  and  small  stores 372 

Promotions,  commissioned  officers 67 

officers  and  employees  in  the  classified  service 69 

petty  officers 91 

Property 551-565 

advertisement  of  sale  of 557 

duplicate  of  papers  relating  to  sales 561 

general,  inventory  of 564,  565 

requisition    for 546 

list  of,  with  vouchers 33,  511,  553 

33370°— 21 12 


178  INDEX. 

Property — Continued.     .  Paragraph, 

penalty  for  willful  destruction  of,  etc 108/ 

public,  sale  of 558 

survey    of 36,  556 

purchase  of 546c,  552 

receipts  from  sales  of 562 

received,  acknowledgment  of 555 

repairs  to  private,  must  not  be  made 358 

returns,  monthly 33,511,553 

responsibility  for  safe-keeping  of 108f,  551,  564i,  564; 

sale,   expenses   of 560 

sales,  net  proceeds  of 559 

storage  of 563 

transfer  of 554 

Proposals,  procedure  in  procuring,  and  awarding  contracts 361 

Provisions,  freight  on 382 

purchase  of 363 

from   Navy 364 

Public,  relations  to  the 134 

Public  Health  Service,  benefits  of 78 

Publications,  special,  authority  to  publish 567 

lectures,    etc 133 

Punishments  for  offenses 108 

Purchase,  list  monthly 33,  511,  553 

from  public  funds,  mess  responsible  for 380 

mess  supplies,  on  credit 378 

with  public   funds 379 

Purchases,  articles  to  be  carefully  described 348 

by   advertising 341 

clothing,  and  provisions,  from  Navy 364 

and   small    stores 363 

invoices  and  bills  for 367 

from  Government  departments,  invoices  for 355 

lowest  bid  to  be  accepted 350 

$1,000  or  more  advertised  in  newspapers 342 

oral  agreement  in 351 

reasonable  time  to  be  allowed  for  bidding 349 

repairs  at  navy  yards 362 

separate  bids  for  different  classes  of  articles 347 

separate  schedules  for  separate  classes  of  articles 347 

supplies,  etc.,  in  open  market 365 

supplies  and  outfit 346 

See  also  Contracts. 

auartermasters,  instruction  of 278 

Quarters.      (See  Allowances.) 

Rank,   relative,  on  vessels 142 

Rates,  telegraph 18 

Rating,  reduction  in 109 

Rations,  crew 82,  420fc,  536 

pay  in  hospitals 

Receipt,  mess  treasurers 533 


INDEX.  179 

Paragraph. 

Receipts,  blank,  from  crew 530 

crew's  memorandum 532 

expenditures 508 

property  sales 562 

Records 56-63 

certified  copies  of 566 

field,  general  requirements  for , 62 

forwarded   promptly 56 

mode  of  forwarding 57 

placed  in  archives 58 

registered 59 

report  of '. 26 

Registered  mail 20 

Regulations,  officers  to  know  the 135 

Relations  to  the  public 134 

Relative    rank    on    vessels 142 

Repairs  at  navy  yard 362 

to  private  property  not  allowed 358 

Repairs    to    vessels 356 

bids  for 352,  353,  359 

detailed  statement  of 357 

details  of  bids  for 359 

classification  of  expenditures 493 

Report,   annual : 23 

audit   of  mess   account 40 

changes  in  officers  and  crew 47 

clothing   and    small    stores ' 37,  365 

movement   of  vessels 244 

season's   work 22 

Reports 22-55 

coal 54 

conduct  of  seamen  sent  to  hospitals 42 

descriptive 25 

discharge  of  seamen  from  hospital 44 

fitness  of  officers 27 

horses  and  mules 35 

injury 32 

Inspection    of    vessel 41 

inventory  of  clothing  and  small  stores 39,  371 

issues  of  clothing  and  small  stores 38,  370 

journal  of  field  party,  monthly 28 

morning,  of  the  sick 53 

passengers   carried . 47 

personal 24 

prevent  reshipping  a  seaman 50 

receipt  of  orders   or   instructions 30 

records 26 

rejection  of  seamen 49 

required    of    field    officers 55 

seamen  sent  to  hospitals 43 

season's,    of   medical    officer 50 

work r 


180  INDEX. 

Reports — Continued.  Paragraph. 

shipment  of  seamen 45 

storage 34 

transfer  of  members  of  crew 46,  96 

unserviceable    property 36,  556,  558& 

vessel   laid  up 51 

waiver  of  disability  of  seamen 49 

Request,     transportation 456,  468,  550 

Requisition,    blank    checks 548 

funds 11,  406,  407,  547 

Requisitions 545-550 

general  property 546 

instruments 546 

medical  supplies 549 

stationery 545 

Resignation 120 

Retired   commissioned  officers : 

may  be  employed  upon  active  duty 438 

pay  of,  when  employed  upon  active  duty 440 

pay  of,  when  retired 439 

Retirement,   commissioned  officers  : 

age 435 

after   thirty   years 436 

for  disability  or  cause 437 

Retirement,  classified  civil  service  employees 412 

2J  per  centum  of  basic  salary  withheld  for 412 

Returns,  clothing  and  small  stores 370 

Routine  subordinate  to  surveying 145 

Rubber  stamps 497 

Rules  for  routine,  etc.,  on  shipboard 144-220 

Salary   vouchers 415,  512 

Salaries,  payment  of,  and  compensation 411 

Sale,  property,  advertisement  of 557 

public  property 558 

Sales,  property,  expenses  of . 560 

duplicate  of  papers  relating  to 561 

net  proceeds  of 559 

receipts   from 562 

Schedule  of  work,  monthly 28 

Seamen,  accounts  of,  when  shipped  at  a  field  station 100 

benefits  of  Public  Health  Service 78 

deceased,  funds,  etc.,  of 339 

discharged  from  hospital,  report 44 

report,  rejection  of 49 

prevent  reshipping  of 50 

waiver  of  disability  of 49 

sent  to  hospitals,  report  of 43 

report,   conduct   of 42 

shipment  of 45 

transfer   of 42,46,96,100 

Sea  pay,  when  entitled  to 425 

Season's  work,  report  of 22 


INDEX.  181 

Paragraph. 

Second  officer 276-280 

duties  at  fire  quarters 280 

general   duties 277 

instruct  quartermasters 278 

station  at  "all  hands" 279 

when  to  perform  executive  officer's  duties 276 

Separations  and  reductions  of  officers  and  employees 74,  74a 

Service,  interests  of 125 

officers    continuous 130 

suggestions  for  betterment  of 126 

Settlement  of  accounts  through  office 514 

Sheets,  original,  field,  approval  of 63 

uninked 60 

photographs  or  tracings  of 61 

Shipments,  address  of,  to  office 474 

described 476 

express,  when  to  be  made 475 

Government  bill  or  bills  of  lading 471,  480 

letter  transmitting 10,  106,  477 

mail  when  practicable 478 

not  taxed 481 

office   sent  collect 472 

parcel  post 479 

valuation    of 473 

Shipping  articles  to  be  read 89 

Shipping  crews,  as  prescribed  in  shipping  articles 246 

Shore  liberty 103,  HOc,  190,  191,  324 

dependent  on  conduct ^ 105 

deprivation  of . 104 

Sick  leav/e 110 

commissioned  officers llOb,  428,  448 

pay 428 

status  governing  pay  and  allowances 448 

See  also  Leave  of  absence. 

Sick,  morning  report  of  the 53 

Signals,  special,  for  surveying  vessel 335 

Signatures  to  vouchers 509 

Stamps,  postage 497 

ruhber , 497 

Statement  of  expenses 29 

Station  bills 173 

chief  engineer's 308 

Station  billets 174 

Stationery,  charges  for 495 

requisition  for 545 

Stop-over  privilege  when  traveling 452 

Storage,  property 563 

reports 34 

Stores,  etc.,  stowage  of 260 

Subordinates,  oppression  of 130,  131 

Subreceipts,  expenditures 503 

copies  of  telegrams  as 17 


182  INDEX. 

Paragraph. 

Subsistence,  actual,  and  commutation,  vouchers  for 420,  513 

estimated  for 392 

pay 411-420 

when  commutation  is  not  allowed 420m  &  n 

Sunday  work  on  vessels 33.", 

Supplies,  estimates  for,  separate  for  repairs 389,493 

medical,  requisition  for 540 

naval  storekeeper,  accounts  of 543 

outfit,  purchase  of 340 

purchase  of,  in  open  market 365 

responsibility  for  loss  of 369 

ships,  estimates  for,  classified 396 

Survey  of  public  property 36,  556 

Surveying,  routine  subordinate  to 145 

duties,  chief  engineer 320 

medicrl  officer 304 

Surveys,  original,  certified  copies  of 566 

Suspension  from  duty,  of  officers 73,  236 

Tables,  tide,  authority  to  publish 567 

Talebearing  of  officers  and  crew 332 

Tax,  war,  on  shipments,  travel,  etc 450,  468&,  496 

Telegrams 13 

copies  of,  as  subreceipts . 17 

official  indorsement  of 1.5 

Telegraph  rates 18 

Third  officer,  general  duties 281 

station  at  "  all  hands  " 282 

Tracings  of  photographs  of  sheets 61 

Transfer,  officer's  accounts 12,  523 

member  of  crew 42,  46,  96,  100 

property 554 

Transmitting  letters 10 

Transportation,  commissioned  officers  : 

application  for  dependents  to  be  made  to  office 470 

dependents  to  be  in  kind 470 

Federal  Government  exempt  from  taxes 450,  496 

household  effects 470// 

Transportation   requests  : 

cost  must  not  be  omitted 456,  468c 

memorandum   copy   to  be   forwarded _  456,  550 

not  to  be  used  for  Pullman  service  when  traveling  on  mileage.     468b 

obtained  by  application 550 

should  be  used 456,  550 

Transportation  voucher 506 

Travel . i— -  449-470 

authorized 450 

expenses 

commutation  when   interwoven 458 

Federal   Government  exempt  from   taxes 450,  4686,  406 

fees 461 

instruction  to  accompany  vouchers  for 451 

limit  of,  for  hands 453 


INDEX.  183 

Travel — Continued.  Paragraph. 

local  field,  limitation  of 454 

parlor-car  accommodations 460 

route  and  method  to  be  stated 459 

sleeping-car    accommodations 460 

status,  allowance  for  meals  when  on 462 

stop-over    privileges 452,  457 

through  cities,  use  street  cars,  etc 455 

time  of  beginning  and  end  of » 457 

voucher,  affidavit  to 463 

Travel,  commissioned  officers 449-470 

actual,  when 469 

as  related  to  home  port  of  vessels 465 

as  related  to  home  station  and  change  of  station 466 

at  sen,  actual  only 469c 

Federal  Government  exempt  from  war  tax 450,  468,  496 

foreign  country,  actual  only 469 

mileage — 

in  lieu   thereof 464 

not  exempt  from  war  tax 468& 

transportation  request  not  to  be  used  for  Pullman  service 468& 

orders,    forms    authorized 467 

other  than   mileage 469 

pay 432 

status  determined  by  Director 464 

transportation  of  dependents  must  be  authorized 470a 

transportation  of  household  effects 470& 

under  repeat  orders 469 

vouchers  for  mileage 468 

other  than  mileage 469 

orders,  certified  copy  to  accompany 4QSd 

See  also  Transportation. 

Uniforms,   chief  petty  officers 81 

officers  when  on  military  duty 136 

shipboard 138 

shore  parties 139 

survey  duty 137 

temporary  duty 140 

Unserviceable  property,  report  of 36,556 

Vacancy  in  crew  by  transfer  of  accounts 99 

Vacancies,  petty  officers 90 

Vaccination , 306 

Vessels 142-339 

accounts 522 

accounts  closed  when  put  out  of  commission 544 

aid  to,  in  distress 254,  336 

air  ports  at  sea 165 

allowance  of  water  and  rations 272 

alterations   not    allowed 148 

bedding  to  be  aired 167 

bilges 160 

bridge    signals 327 


184  INDEX. 

Vessels — Continued.  Paragraph. 

bunker  temperatures . 313,  320 

care  of  decks 15G 

care  of  holds  and  storerooms  of 171 

cement  protection  from  corrosion 155 

chain  cables 162 

charges  against  an  officer : 202 

chief  engineer,  duties  of 307-320 

estimates 315 

station  bill 308 

chronometers 196 

clothing  and  small  stores,  issuing  officer 184 

coal  report,  daily 318 

colors 194 

commanding  officer 221-255 

to  telegraph  movements  of 244 

compass  deviation 188 

complaints,  etc.,  to  be  made  through  executive  officer 270 

complements  of 84,  247 

contract,  etc.,  for  repairs  to 35(5 

conduct  book 274 

corrosion 150 

crews  of 80 

day's  duty  in  port 186,  294 

docking 149 

deductions  and  allowances  on  mess  bill 218 

dimensions  of  flags 210 

distress,  assistance  to,  to  be  logged 255 

dressing  ship 211 

estimates  for  repairs  of 389 

evening  report,  ship's  condition 195 

examination  of  tall  shaft,  etc 319 

lire,  chief  engineer,  precautions  against 312 

quarters 176 

firemen,  temporary,  extra  pay 338 

fires,  engine,  permission  to  start 316 

executive  officer  in  charge  at 267 

galley 177 

flags  and  pennants 209 

fourth  officer's  duties 283 

forward  mess  220 

fuel,  purchase  of 342 

home  port  to  be  assigned  by  Director 465 

honors  and  distinctions 208 

inflammable  material  on ., 170 

inspection 207 

dry  dock 268 

intoxicating  liquors 219 

keys 197 

leave  granted  to  go  ashore  for  less  than  24  hours  not  roportod_  llOo 

liberty  book 274 

lifeboat 166 

life  buoys 163 

loose  brass  ami  iron  scale 152 


INDEX.  185 

Vessels — Continued.  Paragraph. 

lights  out 179 

log,  books  of 292,  311 

machinery,  personal  supervision  of 309 

magazine 157 

matches  on   180 

meal  hours 216 

medical  equipment  for 337 

officer 295-306 

outfit,  charge  of 300 

men,  shipment  of  to  be  by  executive  officer 273 

messmen  furnished  coats,  caps,  etc 377 

mess  treasurers  to  keep  informed 212 

miscellaneous 335-339 

morning  order  book 275 

muster 206 

obedience  to  orders 123 

observations  at  sea 137^ 

offenses  of  men,  inquiry  into 201 

officer,  deck 284-294 

not  to  vacate  quarters  for  passenger 334 

officers  and  crew,  talebearing  of 332 

officers'   moss 213 

officers  to  maintain  dignified  manner 198 

to  report  on  leaving  and  return  to 192 

open   lights 178 

order  of  precedence  on 143 

payment  of  mess  bill  in  advance 217 

permission  to  leave  ship . 190 

petty  officer's  routine  duties  and  uniforms 81,  203 

private  money  transactions  forbidden 200 

pumps 314 

and  fire  hose 158 

ranking  officer  to  preside  at  mess 214 

relative  rank  on 142 

repairs  and  purchases  at  navy  yards 362 

bids  for 359 

to  be  forwarded 352 

contract  for 356 

details   of  bids 359 

detailed  statement  of 357 

report  of,  condition  of 250 

laid   up 51 

things  amiss 146 

routine  and  discipline  on  shipboard,  rules 144-220 

routine  work  logged 205 

character  of 204 

rubber  gaskets 159 

sails  and  rigging,  care  of 168 

sanitary  condition  of 296 

scale  due  to  coal 153 

seamen,  deceased,  funds  and  personal  effects  of 339 

second  officer's  duties 276-280 

sbonth  knives 183 


186  INDEX. 

Vessels — Continued.  Paragraph. 

shore  liberty  103,  llOc,  190,  191,  324 

shore  boats  in  port 139 

sick  call 301 

signals,  special  while  surveying 335 

small  arms 161 

smoking  in  holds,  etc 182 

smoking  lamp 181 

signals,  special  while  surveying 335 

station  billets 174 

station  bills 173 

steel  to  avoid  coppered  ones 151 

steering  gear 164 

strainers  and  drainage  system 317 

subduing  unruly  men 199 

Sunday  work 333 

supplies,  logged  when  received 169 

M  from  a  naval  storekeeper,  accounts 543 

temporary  firemen,  extra  pay  of . 338 

third  officer's  duties 281,  282 

unnecessary  noise 193,  291 

vaccination  of  crew 306 

ventilation  of  holds  and  storerooms  of 172 

wardroom  mess 215 

watches  on 185,293 

water,  drinking 299 

whistle . 164 

work  which  interferes  with  ship's  efficiency 147 

zinc  to  protect  from  corrosion 154 

Vouchers,  accuracy  of 500,  521 

commutation  and  actual  subsistence 420,  513 

quarters,  heat,  and  light 444,  447 

contract  to  accompany 354,  504 

date  and  briefing  of 510 

different  months  not  to  be  on  same  abstract 519 

general,  preparation  of . —  500 

mileage 468 

order  of,  in  abstract 516 

pay,  commissioned  officer 434 

property,  list  of,  with 33,511,  553 

salary,  field  officer 415,  512 

separate  for  different  months 492 

signatures  to . 509 

statement  on,  to  refer  to  bids 505 

transmission  of,  monthly . 491 

transportations 506 

travel,  affidavit  to — . 463 

instructions  to   accompany 451 

War  tax.     (See  Tax.) 

Washington  office,  officers  reporting  at , 31 

Work    confined    to    instructions 76 

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